Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 20-094    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/2/2020 Final action: 3/2/2020
Title: A Resolution Approving the Renewal of an Independent Contractor Agreement with GA Paving, LLC for Village Wide Utility Pavement Patching Services in 2020 in an Amount not to exceed $200,000.00 and Authorizing its Execution
Attachments: 1. Resolution-Renewal-GA Paving, 2. Agreement Renewal-GA Paving, 3. Attachment-GA 2019 Agreement with Supporting Documents, 4. Attachment-December-2019_CPI_Bureau of Labor Statistics Data, 5. Attachment-GA Paving 2020 Utility Patching Renewal Letter, 6. Attachment-GA Paving Bid, 7. Attachment-GA Paving_Certificate of Good Standing

Submitted By                     

John P. Wielebnicki, Public Works Director

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving the Renewal of an Independent Contractor Agreement with GA Paving, LLC for Village Wide Utility Pavement Patching Services in 2020 in an Amount not to exceed $200,000.00 and Authorizing its Execution

 

End

Overview

Overview

The Public Works Department makes repairs to the underground water distribution and sewer collection systems.  These repairs require excavation of the public streets which then must be repaired in a timely manner.  To assist the Village, contractors are utilized to make these repairs.  This item would allow for renewal of the Independent Contractor Agreement with GA Paving for 2020.

 

End

Recommendation

Recommendation

Approve the Resolution.

 

Fiscal Impact

The Fiscal Year 2020 Water and Sewer Fund budget provides for contractor Utility Pavement Repairs.  A total of $200,000.00 is dedicated for this work in account no. 5040-43730-777-530667 ($100,000.00) and account no. 5040-43750-781-530667 ($100,000.00).

 

Background

The Public Works Department makes repairs to the underground water distribution and sewer collection systems.  These repairs require excavation of the public streets which then must be repaired in a timely manner.  The final pavement restoration consists of a concrete base course over the utility trench followed by a three inch asphalt surface. 

 

The Village averages approximately 125-150 utility pavement repairs annually.  Patching sizes vary; however a typical size is approximately 10’ x 10’. This work also encompasses restoring sidewalks, curbs, and brickwork pavers damaged during water and sewer repairs.

 

Competitive bids were opened on February 1, 2019 when the Village issued a call for bids for 2019 Utility Pavement Patching Services.  The low responsive bid was submitted by GA Paving, LLC of Bellwood, Illinois.  They were awarded the 2019 contract on March 5, 2019.  GA Paving has done excellent work for the Village. 

 

The Request for Bids provides for two optional one year agreement renewals.  This would be the first renewal.

 

Alternatives

The Board can delay action to gain additional information.

 

Previous Board Action

The Village Board approved this contractor for this work previously and has approved renewals for this type of work in the past.

 

The Contract also allows for a Consumer Price Index (CPI) increase as set forth by the Bureau of Labor Statistics for each December in 2019 and 2020.  The 2019 December CPI was 2.4%.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Public Works Department will continue to request Village Board approval for contracts for utility pavement repairs in the future.

 

Intergovernmental Cooperation Opportunities

No intergovernmental cooperation opportunities exist at this time.