Submitted By
Alvin Nepomuceno, Director of Information Technology
Reviewed By
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Agenda Item Title
Title
A Resolution Approving a Purchase Price Agreement with Nettradez, Inc. for the Acquisition of 65 Dell Personal Computers in an Amount Not to Exceed $50,864.80 and Authorizing Its Execution
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Overview
Overview
The Information Technology (IT) department is requesting the authorization to purchase sixty-five Dell Optiplex personal computers (PCs) to replace computer equipment used in police department.
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Recommendation
Recommendation
Approve the Resolution
Fiscal Impact
Each year, the Village allocates funds for the annual replacement of technology equipment in the Equipment Replacement Fund. The FY 2020 Budget allocated $79,000.00 for computer equipment replacement (account # 3029.41300.905.570720). Based on the request for quote responses, the total expense for this equipment replacement is $50,864.00 and is covered under this account.
Background
The IT department is recommending the replacement of older computer equipment currently in use by the Police department. The equipment is at end-of-life and as such does not allow the Village to maintain a uniform equipment standard and is no longer under warranty. The equipment is being phased out to meet technology standards and to support the day-to-day operations of Police personnel and public safety.
A Request for Proposals was sent out February 24, 2020 with eleven vendors responding with complete quotes. Nettradez, Inc. responded with the lowest quote of $50,864.00.
Alternatives
The Village could elect to not fund this equipment which may result in reduced system security and productivity due to outdated technology.
Previous Board Action
The Board has regularly approved the purchase of new equipment to replace outdated technology through the approved budgeted Equipment Replacement Fund.
Citizen Advisory Commission Action
The Civic Information Systems Commission (CISC) members receive regular updates from staff and understand the need to purchase new computer equipment as technology becomes outdated and to meet security standards as part of the Village’s IT Strategic Plan.
Anticipated Future Actions/Commitments
Continued budget funding for and replacement of outdated technology.
Intergovernmental Cooperation Opportunities
NA