Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Purchase of a 2020 Terex LT40 Bucket Truck from Terex Utilities, Inc. in an Amount Not to Exceed $123,470.00 through the Sourcewell Purchasing Cooperative Joint Purchasing Program and Waiving the Village’s Bid Process
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Overview
Overview
The Fiscal Year 2020 Public Works Fleet Replacement Fund includes the replacement of a 2002 Public Works, Street Division, Sign Maintenance Shop, Versalift Bucket Truck to be replaced with a 2020 Terex LT40 Bucket Truck. The purchase will be made through the Sourcewell Joint Purchasing Program, an opportunity for governments to leverage and pool resources for better pricing.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The purchase of the 2020 Terex LT40 Bucket Truck will cost $123,470.00. Funding is provided in the Public Works Fleet Replacement Fund, account No. 3032-43900-858-570750. $140,000.00 was budgeted for the replacement of this vehicle.
Funds for necessary equipment such as cabin/workspace up fit, light bar, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.
Background
The vehicle that is being replaced assists the Public Works Department in street sign maintenance crews. Some signs are at a height that a bucket truck is needed to safely install or replace street or traffic controls signs. This bucket truck is the same model as the other two bucket trucks used by the Forestry and Street Lighting Divisions. The new truck will also be able to serve as a backup to the other two Divisions.
Each year, the Village allocates funds for the annual replacement of vehicles. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program.
The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The new vehicle will include a man and a half sized bucket which also allows for bucket rotation for easier working, comes with a three year, 36,000 mile bumper to bumper warranty. The bucket and hydraulics will match the other Public Works bucket trucks, providing commonality of parts and maintenance.
The Equipment Replacement Analysis Report for the vehicle being replaced is attached.
The existing vehicle will be sent to Auction.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The vehicle is to be purchased through the Sourcewell Joint Purchasing Program in order to take advantage of the volume discounts involved in such joint purchasing efforts.
The Sourcewell Joint Purchasing Program, operating out of Minnesota, provides member-centered solutions that enable government, education, and nonprofit agencies to work more efficiently, and leverages its resources to strategically reinvest in the communities they serve as an invaluable service cooperative partner. Sourcewell membership is available to all education and government entities, as well as nonpublic schools and nonprofit organizations. The Village is a member.