Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Purchase Price Agreement with Core & Main LP for Materials for Repair of Water Mains, Fire Hydrants, Water Services and Sewer Services in an Amount not to Exceed $50,000.00 in Fiscal Year 2020 and Authorizing its Execution
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Overview
Overview
The Water and Sewer Division of the Public Works Department is responsible for maintaining the water distribution and sewer collection systems in the Village. The department annually seeks competitive bids for water main parts and materials and sewer pipe parts and materials.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The Fiscal Year 2020 Water and Sewer Fund Budget allocates funds for materials and supplies for the operation and maintenance of the water distribution and sewer collection systems in the Operational Supplies account, numbers 5040-43730-777-560631 ($130,000.00) and 5040-43750-781-560631 ($25,000.00).
In an effort to achieve better pricing staff only requested pricing be good through June 30, 2020. The hope is to eliminate a long term economic uncertainty. Depending on material needs staff may re-bid this purchase for the second half of 2020.
Background
Seven vendors provided material price bids for 2020. The materials are purchased from the lowest cost qualified vendor based on the availability and quality of the material. Staff is bringing forward only the bid from the vendor that would exceed $25,000.00, the Village Managers spending authority.
Based on the bid summary and the estimate of materials needed, staff anticipates spending up to an amount of $50,000.00 with Core & Main LP.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has approved similar purchase price agreements for materials for installation and repair of water mains, fire hydrants and water services, on an annual basis.
Core & Main LP provided these materials to the Village in 2019. A check on a couple of larger items purchased (both in quantity and cost) saw a slight increase: Fire hydrants +1.4%, 6” cut-in sleeve + 2.8%.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
It is anticipated that the Public Works Department will be bringing this type of purchase agreement to the Village Board annually.
Intergovernmental Cooperation Opportunities
The Village is the only Oak Park agency within the community that utilizes these materials.