Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 20-160    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 7/6/2020 Final action: 7/6/2020
Title: A Resolution Approving an Amendment to Independent Contractor Agreement with Garces Contractors, LLC for Emergency Water and Sewer Repairs to Change the Not to Exceed Amount from $25,000 to $80,000.00 in Fiscal Year 2020 and Authorizing its Execution
Attachments: 1. Resolution-Garces Contractors-2020 Emergency Water and Sewer Repairs Amendment, 2. Agreement Amendment-Garces Contractors, 3. Attachment-Garces 2020 Agreement, 4. Attachment-Garces Water & Sewer Repairs memo and docs
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Amendment to Independent Contractor Agreement with Garces Contractors, LLC for Emergency Water and Sewer Repairs to Change the Not to Exceed Amount from $25,000 to $80,000.00 in Fiscal Year 2020 and Authorizing its Execution

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Overview
Overview
In February 2020 the Village entered into an agreement with Garces Contractors LLC to assist the Village in emergency water and sewer repairs in the amount of $25,000.00. Since that time there has been a need to bring Garces in to complete more repairs than anticipated. As a result, the original agreement is expected to be exceeded. This item allows for amending the original agreement and increase it to an amount of $80,000.00.

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Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The FY2020 Water & Sewer Fund Budget provides $125,000.00 for emergency repairs to the water distribution system and sewer collection system. In the Water Budget, External Support, account number 5040-43730-777-530667 there is $75,000.00 and in the Sewer Budget, External Support, account number 5040-43750-781-530667 there is $50,000.00.

This item is requesting approval for an amendment of the agreement with Garces Contractors LLC to increase their agreement from $25,000.00 to $80,000.00.

Background
The Public Works Department's Water and Sewer Division typically makes repairs to the water distribution and sewer collection systems with in-house staff. On the occasion when in-house staff is unavailable or lacks the necessary equipment to perform such repairs, an outside water and sewer contractor is needed to make the repairs. Typical examples of such repairs are:

The Water and Sewer Division requested rates for labor and equipment from area water and sewer contractors for emergency repairs. Five contractors responded to the request. The Village typically enters into agreements with s...

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