Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 20-182    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 8/3/2020 Final action: 8/3/2020
Title: A Resolution Approving a Contract with A.C. Pavement Striping Co. for Project 20-6, Pavement Preservation, in an Amount Not to Exceed $475,000 and Authorizing its Execution
Attachments: 1. Resolution_20-6 Pavement Preservation, 2. 8-3-20_Contract_20-6PavementPreservation.pdf, 3. Proposal AC Pvmnt Strpng, 4. Combined_Addendum1.pdf, 5. 20-6 PavementPreservationBid Summary, 6. 20-6LocationMap.pdf

Submitted By                     

Bill McKenna, Village Engineer

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving a Contract with A.C. Pavement Striping Co. for Project 20-6, Pavement Preservation, in an Amount Not to Exceed $475,000 and Authorizing its Execution

 

End

Overview

Overview

Competitive bids were opened on July 16th for the pavement preservation project.  The Village received two bids with the low compliant bid for the project from A.C. Pavement Striping Co. in an amount of $477,453.50.  The project includes microsurfacing, patching, and crack filling on various streets.  Staff recommends awarding the project at the FY2020 Budget amount of $475,000 and reducing the scope of the project to fit the budget.

 

End

Recommendation

Recommendation

Approve the Resolution

 

Fiscal Impact

The FY 2020 Budget includes $475,000 for this project in the Capital Improvement Fund with $450,000 in the Capital Improvement Fund, Public Works - Engineering, for Pavement Preservation account no. 3095-43780-101-570977 and $25,000 Capital Improvement Fund, Public Works - Engineering, Local Street Construction, for alley patching account no. 3095-43780-101-570951. 

 

Background

The program this year consists of microsurfacing, patching of streets and alleys, and crackfilling. The Village has used microsurfacing as part of the pavement maintenance program for many years. Microsurfacing is a surface treatment that extends the service life of pavements from 5 to 7 years.  Approximately 2.05 miles of streets are planned to be micropaved under this contract. Additionally, crack filling will be done on a number of streets, including some stretches along streets that have been resurfaced between 3 and 5 years ago.

 

This project also includes patching of local streets and alleys throughout the Village to address areas of deterioration and improve the rideability of streets and alleys.  A number of locations for patching are on streets where micro-surfacing is also planned to repair distressed areas prior to applying the microsurfacing.

 

The contractor, A.C. Pavement Striping Co., has completed previous microsurfacing projects in the Village of Oak Park and has done an excellent job. It is not unusual for the Village to receive only two bids for this project as Microsurfacing is a specialized process and there are only a few vendors that do that type of work in the Midwest region of the country.

 

Alternatives

The alternative to this recommendation could be to delay action to gain additional information.

 

Previous Board Action

N/A.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

None at this time.

 

Intergovernmental Cooperation Opportunities

None at this time.