Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Amendment to the Renewal of the Independent Contractor Agreement with A & B Landscaping And Tree Service, Inc. for Fiscal Year 2020 Parkway Tree Removal Services to Change the Not to Exceed Amount from $150,000 to $175,000.00 and Authorizing its Execution
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Overview
Overview
In response to the severe storm that moved through the Village on August 10, 2020 and the significant cost of clean-up, staff is requesting an Amendment to the Renewal Agreement with A&B Landscaping and Tree Service, Inc. increasing the agreement from $100,000.00 to $175,000.00.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
On November 18, 2019, the Village Board approved an agreement with A&B Landscaping and Tree Service (A&B) for $150,000.00. On June 15, 2020 the Village Board approved a budget amendment to reduce this agreement from $150,000.00 to $100,000.00 as a result of the impacts of COVID-19.
The Fiscal Year 2020 General Fund, Public Works Department, Forestry Division Operating Budget provides funds in account 1001-43800-741-530667 for external support for all tree removal, emergency tree service, tree stumping, tree pruning and tree waste disposal. To date, approximately $25,000.00 remains unallocated in this fund.
If approved, the total amended contract cost with A&B in 2020 would not exceed $175,000.00, including the allocation of the remaining $25,000.00. The additional $50,000.00 would need to come from fund balance. Staff will be submitting a third quarter budget amendment to transfer the necessary funds for this contract amendment.
Background
On August 10, 2020 the Village experienced a severe thunderstorm with significant winds. The storm damaged a number of trees within the Village. Forestry staff and contractors continue to clean up from the event. A&B is one of the Village's Emergency Response Contr...
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