Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 20-199    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/8/2020 Final action: 9/8/2020
Title: A Resolution Approving an Amendment to the Renewal of the Independent Contractor Agreement with A & B Landscaping And Tree Service, Inc. for Fiscal Year 2020 Parkway Tree Removal Services to Change the Not to Exceed Amount from $150,000 to $175,000.00 and Authorizing its Execution
Attachments: 1. Resolution-Amendment A&B, 2. A&B Agreement Amendment, 3. Attachments-Amendment A&B
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Amendment to the Renewal of the Independent Contractor Agreement with A & B Landscaping And Tree Service, Inc. for Fiscal Year 2020 Parkway Tree Removal Services to Change the Not to Exceed Amount from $150,000 to $175,000.00 and Authorizing its Execution

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Overview
Overview
In response to the severe storm that moved through the Village on August 10, 2020 and the significant cost of clean-up, staff is requesting an Amendment to the Renewal Agreement with A&B Landscaping and Tree Service, Inc. increasing the agreement from $100,000.00 to $175,000.00.

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Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
On November 18, 2019, the Village Board approved an agreement with A&B Landscaping and Tree Service (A&B) for $150,000.00. On June 15, 2020 the Village Board approved a budget amendment to reduce this agreement from $150,000.00 to $100,000.00 as a result of the impacts of COVID-19.

The Fiscal Year 2020 General Fund, Public Works Department, Forestry Division Operating Budget provides funds in account 1001-43800-741-530667 for external support for all tree removal, emergency tree service, tree stumping, tree pruning and tree waste disposal. To date, approximately $25,000.00 remains unallocated in this fund.

If approved, the total amended contract cost with A&B in 2020 would not exceed $175,000.00, including the allocation of the remaining $25,000.00. The additional $50,000.00 would need to come from fund balance. Staff will be submitting a third quarter budget amendment to transfer the necessary funds for this contract amendment.

Background
On August 10, 2020 the Village experienced a severe thunderstorm with significant winds. The storm damaged a number of trees within the Village. Forestry staff and contractors continue to clean up from the event. A&B is one of the Village's Emergency Response Contr...

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