Submitted By
Tammie Grossman, Director Development Customer Services and John Wielebnicki, Director of Public Works
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving and Independent Contractor Agreement with A&B Landscaping & Tree Service, INC, for Snow Plowing and Salting of Village Leased/Owned Parking Lots, Back-up Snow Remopval for Public Streets and Sidewalk Snow Shoveling for Fiscal Year 2021 in an Amount Not to Exceed $175,000 and Authorizing its Execution.
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Overview
Overview
This agreement with A & B Landscaping and Tree Service, Inc. is for a one (1) year term with the option to renew for two (2) additional one (1) year terms to provide plowing and salting of village leased/owned parking lots, back-up snow removal on public streets and sidewalk shoveling.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The Recommended FY 2021 Budget includes the following for contracted services for snow and ice removal:
Parking Fund:
5060.43770.786.530660 (Street Parking General Contractuals) = $50,000
5060.43770.787.530660 (Parking Lots General Contractuals) = $50,000
General Fund:
1001.43740.765.530667 (Sidewalk Shoveling) = $50,000
1001.43740.765.530667 (Back-up Street Snow Removal) = $25,000
Background
The Village issued a request for proposals (RFP) on August 18, 2020 for snow and ice removal for the parking system, sidewalk shoveling and back-up snow removal on public streets. Staff received four (4) proposals and recommends that the Village enter into an agreement with A & B Landscaping and Tree Service, Inc. for an initial term of one year (01/01/21 - 12/31/21).
Snow and ice removal for the Village’s parking system is performed solely through this independent contractor agreement rather than in-house Village staff. The Village’s entire parking system is comprised of 103 locations and a total parking capacity for snow removal and salting of 2,459 spaces.
Throughout the course of the snow season, the Public Works Department may require assistance for back-up plowing and salting operations to clear snow and ice from residential streets and alleys when snowfall is expected to be six inches (6’’) or more.
The Village requires residents to clear snow and ice from their public sidewalks within 24 hours after a snow event. Recognizing that some residents are not able to remove snow without assistance, the Village has provided a snow removal assistance program through an independent contractor agreement since 2007.
Alternatives
Request additional information.
Previous Board Action
N/A
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
N/A
Intergovernmental Cooperation Opportunities
Some of the lots plowed by the Village are owned by other government entities or not-for-profits and the Village provides the snow removal services in exchange for use of the parking areas.