Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 21-148    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 7/6/2021 Final action: 7/6/2021
Title: A Resolution Approving an Amendment to the Independent Contractor Agreement with Meade, Inc. for Emergency Street Lighting and Traffic Signal Repair Services to Change the Not to Exceed Amount from $20,000.00 to $26,000.00 and Authorizing its Execution
Attachments: 1. Resolution-Meade, Inc. Amendment, 2. Amendment to Agreement-Meade Inc., 3. Attachment-Meade, Inc. 2021 Agreement and Supporting Documents
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
AMZ

Agenda Item Title
Title
A Resolution Approving an Amendment to the Independent Contractor Agreement with Meade, Inc. for Emergency Street Lighting and Traffic Signal Repair Services to Change the Not to Exceed Amount from $20,000.00 to $26,000.00 and Authorizing its Execution

End
Overview
Overview
In February 2021, the Village entered into an agreement with Meade, Inc. to assist the Village in emergency Street Lighting and Traffic Signal repair in the amount of $20,000.00. Due to an accident resulting in a total loss of a street light, traffic signal pole, mast arm, and assembly, the original agreement will be exceeded on the traffic signal account portion of the budget. This item allows for amending the original agreement and increase it to an amount of $26,000.00.

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Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The Fiscal Year 2021 General Fund budget, account no. 1001-43720-751-530660 ($45,000.00) provides for Emergency Contractual Street Light Repair Services and account no. 1001-43720-752-530660 ($10,000.00) provides for Traffic Control Repair Services. Recently, an additional $6,000.00 was added to the Traffic Control Repair Services account because of recovered damages from a previous claim, therefor a total of $16,000.00 is available from that account.

Because of an intergovernmental agreement with the State of Illinois and the Village for the maintenance of the traffic signals, the State will reimburse the Village 50% of the traffic signal repairs at the intersection of Ridgeland Ave. and Garfield Ave.

It is proposed to amend the agreement with Meade, Inc. from $20,000.00 to a total of $26,000.00.

Background
The Public Works Department typically makes in-house repairs and upgrades to the street lighting and traffic signal systems. When in-house staff is unavailable or lacks the necessary equipment to perform emergency repairs or upgrades,...

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