Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 21-149    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 7/6/2021 Final action: 7/6/2021
Title: A Resolution Approving an Independent Contractor Agreement with JLJ Contracting, Inc. for the Construction of an Enclosure Adjacent to the Northeast Elevator/Stair Tower on the Second Level of the Village-Owned Oak Park River Forest High School Parking Structure in an Amount Not to Exceed $73,450.00, Authorizing Its Execution and Waiving the Village's Bid Process
Attachments: 1. Resolution, 2. Independent Contractor Agreement, 3. Proposal - OPRF Parking Structure - Stair-Elevator Enclosure, 4. Proposed Plans / Elevations, 5. Work Schedule - OPRF Parking Structure - Stair-Elevator Enclosure, 6. Existing Conditions Photo 1, 7. Existing Conditions Photo 2
Submitted By
Tammie Grossman, Director, Development Customer Services

Reviewed By
AMZ

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with JLJ Contracting, Inc. for the Construction of an Enclosure Adjacent to the Northeast Elevator/Stair Tower on the Second Level of the Village-Owned Oak Park River Forest High School Parking Structure in an Amount Not to Exceed $73,450.00, Authorizing Its Execution and Waiving the Village's Bid Process

End
Overview
Overview
The elevator on the second level of the OPRF High School parking structure is not adequately sheltered, with machinery and equipment exposed to inclement weather conditions throughout the year. This exposure has contributed to malfunctions, necessitating regular repairs to the elevator equipment. Due to the specialized nature of this proposed work, Walker Consultants, the Village's contracted engineering consultant, requested bids from three (3) pre-qualified contractors to complete this work. Accordingly, a waiver of the Village's bid process is also presented for the Village Board's consideration, in combination with approval of the proposed Independent Contractor Agreement the lowest responsive bidder.

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Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
A total of $75,000.00 is budgeted for this project in FY21 (GL# 5060.43770.783.570705). However, based on the bids, the total project will exceed the budgeted amount by $7,050. A budget amendment will be presented in July to account for the additional needed funds.

This project consists of two phases a design phase and a construction phase.

For the design phase, the Village executed a Professional Services Agreement with Walker Consultants, Inc. for design and construction management services in an amount not to exceed $8,600.00 pursuant to the Village Manager's spending authority. Walker Consultants, Inc. has in-depth knowledge of the Village's parking structures having worked on co...

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