Submitted By
Steve Drazner, Chief Financial Officer, and Ahmad Zayyad, Deputy Village Manager
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Approving a Purchase and Support Services Agreement with DynaTouch Corporation for an Indoor Kiosk for a Three-Year Period for a Total Not to Exceed Amount of $67,000, Authorizing its Execution and Waiving the Village's Bid Process for the Purchase
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Overview
Overview
In an effort to reduce the volume of unnecessary person-to-person transactions, staff is recommending the purchase of an indoor kiosk at Village Hall. This kiosk would be placed in the Police Station lobby for utmost security and customers would thus have 24/7 access to the service.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The cost associated with the purchase of equipment and implementation as well as the annual support costs in years 2 and 3 of the agreement would be $51,682. In addition, the requested not-to-exceed purchase amount also includes an estimated $15,000 to integrate the Passport application (i.e. vehicle stickers, citations, parking permits) which is not included in the fixed cost portion of the proposal due to vendor uncertainty regarding the number of programming hours to accomplish this additional task. A budget amendment for the $67,000 will be necessary for FY21 and has been included in the Q2 budget amendment ordinance.
Background
While Village Staff encourages customers to pay online whenever possible, there is a segment of the population that do not feel comfortable with online payments or do not have secure computer or internet access and prefers to pay in person at Village Hall. In connection with this, it is desirous to reduce person-to-person transactions and automate in-person payments as much as possible.
As this is a very customized purchase/project with a limited number of vendors that offer this type of equipment and service, although this cannot be justified as a "so...
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