Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: MOT 21-89    Name:
Type: Motion Status: Passed
In control: President and Board of Trustees
On agenda: 9/20/2021 Final action: 9/20/2021
Title: A Motion to Approve Staff's Recommendation to Select GRAEF to Perform the Village's Comprehensive Sustainability, Climate Action and Resiliency Plan and Direct Staff to Develop a Scope of Work and Other Necessary Documents for Village Board Approval
Attachments: 1. SCARP RFP FINAL, 2. GRAEF_proposal, 3. GRAEF Example (alameda_carp_final), 4. Comparison of Proposals, 5. SCARP_Bid Tab_final
Related files: ID 20-284, ID 21-74, MOT 21-45, ID 21-171
Submitted By
Ahmad Zayyad, Deputy Village Manager


Reviewed By
LKS

Agenda Item Title
Title
A Motion to Approve Staff's Recommendation to Select GRAEF to Perform the Village's Comprehensive Sustainability, Climate Action and Resiliency Plan and Direct Staff to Develop a Scope of Work and Other Necessary Documents for Village Board Approval

End
Overview
Overview
On March 22, 2021, the Village Board approved the use of $125,000 in sustainability funds to develop a comprehensive sustainability and climate action plan for the community of Oak Park. The Board directed staff to prepare a Request for Proposals for short-term consultant services to assist with the development of the plan. Following a proposal evaluation process by a cross-departmental proposal review team.
End

Recommendation
Recommendation
Approve the motion.

Fiscal Impact
On April 19, 2021, the Board approved a budget amendment for this project.
External Support - Account No - 2310.41020.101.530667 - $125,000

Background
On March 22, 2021, the Village Board approved the use of $125,000 in sustainability funds to develop a comprehensive sustainability and climate action plan for the community of Oak Park. The Board directed staff to prepare a Request for Proposals for short-term consultant services to assist with the development of the plan.

On June 22, 2021, the Village of Oak Park issued an amended Request for Proposals (RFP) for a Comprehensive Sustainability and Climate Action and Resiliency Plan (S/CARP). Staff solicited and received thirteen (13) proposals in response to the RFP. Staff reviewed proposals for responsiveness to the RFP requirements, including proposed approach and deliverables, and demonstrated knowledge of community climate plan development, climate vulnerability assessment, greenhouse gas inventory (GHGI) preparation, and equitable community engagement practices. Eight (8) proposals were determined to be responsive to the RFP requirements and were scored by the p...

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