Regular Village Board meetings are held at 7:30 p.m., the first and third Mondays of each month in Council Chambers of Village Hall, 123 Madison St. When a regular meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions, usually on the second and fourth Monday. However, dates and times of special meetings can vary and may change.

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File #: RES 21-228    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 10/4/2021 Final action: 10/4/2021
Title: A Resolution Approving an Amendment to the Professional Services Agreement with Chastain & Associates LLC for Permit Plan Review and Inspection Services for the Public Works Department to Change the Not to Exceed Amount from $150,000 to $180,000 and Authorizing its Execution
Attachments: 1. Resolution-Amendment Chastain PermitReview.pdf, 2. Amendment to Agreement-ChastainAssoc PermitReview.pdf, 3. Agreement Chastain - PermitReview.pdf
Submitted By
Bill McKenna, Village Engineer

Reviewed By
AMZ

Agenda Item Title
Title
A Resolution Approving an Amendment to the Professional Services Agreement with Chastain & Associates LLC for Permit Plan Review and Inspection Services for the Public Works Department to Change the Not to Exceed Amount from $150,000 to $180,000 and Authorizing its Execution

End
Overview
Overview
The Engineering Division has been working with Chastain & Associates to provide permit plan review and inspection services for the Public Works Department. There has been an above-normal amount of permit applications in 2021 as compared to the previous 2 years and additional large permit applications for small cell installations and utility relocations which have required additional hours and costs above the contract value of $150,000. The amendment increases the agreement amount by $30,000 which will provide for enough consulting hours for permit reviews and inspections till the end of the year.

End
Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The FY2021 Budget does not include funds for this change order. A Budget Amendment for the $30,000 needed for this change order is being presented to the Village Board at tonight's meeting to transfer $30,000 from Fund Balance to the General Fund, Public Works - Engineering, for External Support account no. 1001-43700-101-530667.

Background
Due to the above-normal permit applications received in 2021 and the complexity of permits associated with large utility relocations and small cellular equipment, additional hours for permit reviews and administration will be required from the Engineering Division's consultant, Chastain & Associates.

Alternatives
The alternative to this recommendation could be to delay action to gain additional information.

Previous Board Action
At the Village Board meeting on December 7, 2020, the Village Board approved a Professional Services Agreement with Chastain & Associat...

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