Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 21-258    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/6/2021 Final action: 12/6/2021
Title: A Resolution Approving a Supplemental Statement of Work for the Consultant Services Agreement with Municipal GIS Partners, Incorporated in an Amount Not to Exceed $104,435 and Authorizing its Execution
Attachments: 1. 2022 MGP Resolution.pdf, 2. MGP SSOW Oak Park 2022, 3. GIS Program 2021 Highlights & 2022 Goals, 4. GISC 2021 Highlights & 2022 Goals, 5. FAQ 2021 Final Version.pdf, 6. 2015 Original Oak Park MGP Contract.pdf, 7. 2014 Original GISC Membership Agreement.pdf
Submitted By
Ahmad M. Zayyad, Deputy Village Manager; and Alvin Nepomuceno, Director of Information Technology

Reviewed By
AMZ

Agenda Item Title
Title
A Resolution Approving a Supplemental Statement of Work for the Consultant Services Agreement with Municipal GIS Partners, Incorporated in an Amount Not to Exceed $104,435 and Authorizing its Execution

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Overview
Overview
On August 4, 2014, Regular Meeting, the Village Board directed staff to join the Local GIS Consortium. This was an opportunity for the Village to greatly improve GIS capabilities by providing all Village employees with training and access to GIS as well as providing an opportunity for some public access to GIS information. As a result, this is the annual contract approval to provide GIS services to the Village using the shared resources of 39 communities. A list of specific projects accomplishments in 2021, as well as goals for 2022, are attached to this item.

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Recommendation
Recommendation
Adopt the Resolution

Fiscal Impact
The cost for participation in the Local GIS Consortium is funded in the Information Technology (IT) Department's External Support account #1001.41040.101.530667 in the amount of $104,435.00.

These funds cover the cost of sharing with other communities a project manager and contract employees who report to the Director of IT who coordinates all of the activities for the Village departments. This also pays for GIS Site Analyst staffing to be 50% on-site.

Background
The Village Board approved joining the Local GIS Consortium on October 20, 2015. The GIS Consortium is considered a best practice initiative in which over 30 communities in Cook, Lake, DuPage, and Will counties collaborated to outsource their GIS technology needs with a single private sector service provider. This allowed all communities in the Consortium to share the management, staffing, knowledge, and standardization associated with GIS.

The use of GIS for the Village of Oak Park i...

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