Submitted By
Tammie Grossman, Director Development Customer Services
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Approving an Amendment to the Independent Contractor Agreement with JLJ Contracting, Inc. to Change the Not-To-Exceed Amount From $73,450.00 to $76,400.00 and Authorizing Its Execution
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Overview
Overview
A change order is needed for the agreement with JLJ Contracting, Inc. for the Elevator/Stair Tower Enclosure Project at the Oak Park River Forest High School Parking Structure due to additional costs to furnish and install a traffic coating coating system at the curb and area surrounding the enclosure.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The Village Board approved the agreement for a not to exceed amount of $73,450.00. The change order in the amount of $2,950.00 will bring the amended not to exceed agreement amount to $76,400.00. The change order will be expensed to GL# 5060.43770.783.570707.
Background
The elevator on the second level of the OPRF High School parking structure is not adequately sheltered, with machinery and equipment exposed to inclement weather conditions throughout the year. This exposure contributes to numerous malfunctions, necessitating continual repairs to the elevator equipment. As part of the ongoing parking structure maintenance program outlined in the FY21 - 25 Capital Improvement Plan, an enclosure was proposed to be constructed adjacent to the northeast elevator/stair tower on the second level of the structure.
Design and construction management services for this project were estimated by staff to be less than $10,000.00. Pursuant to the Village’s Purchasing Policy, staff requested bids from three (3) structural engineering firms. On March 23, 2021, the Village Manager executed a Professional Services Agreement with Walker Consultants, Inc. for design and construction management services in an amount not to exceed $8,600.00.
Walker Consultants solicited and received bids from three (3) pre-qualified contractors for this project:
J. Gill and Company $130,575.00 (plus an additional $2,500.00 for bond)
National Restoration Systems $94,155.00
JLJ Contracting, Inc. $73,450.00
On July 6, 2021, the Village Board approved a Resolution authorizing an Independent Contractor Agreement with JLJ Contracting, Inc., providing for the constructions of a small vestibule adjacent to the existing stair/elevator tower and under the existing canopy on the second level of the structure in an amount not to exceed $73,450.00.
Walker Consultants received a request for a change order from JLJ Contracting, Inc. dated October 28, 2021, for additional work totaling $2,950.00. The additional cost is to furnish and install a traffic coating system at the curb of the enclosure and approximately a 2 foot wide perimeter around the exterior of the enclosure. Walker recommends approval of this change order because the traffic coating system will protect the concrete and also the slab below where the anchors for the enclosure are drilled through.
Alternatives
Request additional information.
Previous Board Action
On July 6, 2021, the Village Board approved Resolution 21-149, a Resolution Approving an Independent Contractor Agreement with JLJ Contracting, Inc. for the Construction of an Enclosure Adjacent to the Northeast Elevator/Stair Tower on the Second Level of the Village-Owned Oak Park River Forest High School Parking Structure in an Amount Not to Exceed $73,450.00, Authorizing Its Execution and Waiving the Village’s Bid Process.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
N/A
Intergovernmental Cooperation Opportunities
N/A