Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 21-274    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/6/2021 Final action: 12/6/2021
Title: A Resolution Approving the Renewal of an Independent Contractor Agreement with A & B Landscaping & Tree Service, Inc. for Snow Plowing and Salting of Village Leased/Owned Parking Lots, Back-up Snow Removal for Public Streets and Sidewalk Snow Shoveling for Fiscal Year 2022 in an Amount Not to Exceed $175,000 and Authorizing its Execution.
Attachments: 1. Resolution, 2. Independent Contractor Agreement Renewal_12.06.pdf, 3. RES 20-237_11.16.20 A&B Landscaping Original Agreement, 4. RES 21-77_03.01.21_A&B Landscaping First Amendment, 5. RES 21-110_04.19.21_A&B Landscaping Second Amendment
Submitted By
Tammie Grossman, Director Development Customer Services; and John Wielebnicki, Director of Public Works

Reviewed By
AMZ

Agenda Item Title
Title
A Resolution Approving the Renewal of an Independent Contractor Agreement with A & B Landscaping & Tree Service, Inc. for Snow Plowing and Salting of Village Leased/Owned Parking Lots, Back-up Snow Removal for Public Streets and Sidewalk Snow Shoveling for Fiscal Year 2022 in an Amount Not to Exceed $175,000 and Authorizing its Execution.


End
Overview
Overview
This renewal agreement with A & B Landscaping and Tree Service, Inc. is for a one (1) year term and is the first of two (2) optional one (1) year term renewals to provide plowing and salting of village leased/owned parking lots, back-up snow removal on public streets and sidewalk shoveling.

End
Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The Recommended FY 2022 Budget includes the following for contracted services for snow and ice removal:

Parking Fund:
5060.43770.786.530660 (Street Parking General Contractuals) = $50,000
5060.43770.787.530660 (Parking Lots General Contractuals) = $50,000

General Fund:
1001.43740.765.530667 (Sidewalk Shoveling) = $50,000
1001.43740.765.530667 (Back-up Street Snow Removal) = $25,000

Background
The Village issued a request for proposals (RFP) on August 18, 2020 for snow and ice removal for the parking system, sidewalk shoveling and back-up snow removal on public streets. Staff received four (4) proposals and recommended that the Village enter into an agreement with A & B Landscaping and Tree Service, Inc. for an initial term of one year (01/01/21 - 12/31/21). The Village experienced several substantial snow events in 2021 and, as a result, the contract had to be amended twice to provide for additional spending authority for hours needed to remove and move snow from Village parking lots.

Snow and ice removal for the Village's parking system is performed solely through this in...

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