Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 21-289    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/6/2021 Final action: 12/6/2021
Title: A Resolution Approving a Purchase Price Agreement with Water Products Company of Aurora, Inc. for Materials for Repair of Water Mains and Sewers, Fire Hydrants, Water Services and Sewer Services in an Amount Not to Exceed $30,000.00 in Fiscal Year 2022 and Authorizing its Execution
Attachments: 1. Resolution - 2022 Water and Sewer Materials - Water Products Company, 2. Purchase Price Agreement - 2022 Water and Sewer Materials - Water Products Company, 3. Attachment - 2022 Water and Sewer Materials Bid Tabulation, 4. Attachment - 2022 Water and Sewer Materials - Water Products Company Documents

Submitted By                     

John P. Wielebnicki, Public Works Director

 

Reviewed By

AMZ

 

Agenda Item Title

Title

A Resolution Approving a Purchase Price Agreement with Water Products Company of Aurora, Inc. for Materials for Repair of Water Mains and Sewers, Fire Hydrants, Water Services and Sewer Services in an Amount Not to Exceed $30,000.00 in Fiscal Year 2022 and Authorizing its Execution

 

End

Overview

Overview

The Water and Sewer Division of the Public Works Department is responsible for maintaining the water distribution and sewer collection systems in the Village.  The department annually seeks competitive bids for water main parts and materials and sewer pipe parts and materials.

 

End

Recommendation

Recommendation

Approve the Resolution.

 

Fiscal Impact

The proposed Fiscal Year 2022 Water and Sewer Fund Budget allocates funds for materials and supplies for the operation and maintenance of the water distribution and sewer collection systems in the Operational Supplies account, numbers 5040-43730-777-560631 ($120,000.00) and 5040-43750-781-560631 ($15,000.00).

 

Background

Six vendors provided material price bids for 2022. The materials are purchased from the lowest cost qualified vendor based on the availability and quality of the material.  Staff is bringing forward agreements with vendors that exceed $25,000.00, the Village Managers spending authority.  Water Products Company of Aurora, Inc. provided water & sewer materials to the Village in 2021.  2022 pricing is relatively unstable with increases in all products.  Some vendors have elected to not provide pricing on some items difficult to guarantee an annual price.

 

Based on the bid summary and the estimate of materials needed, staff anticipates spending up to an amount of $30,000.00 of the total $135,000.00 with Water Products Company of Aurora, Inc.

 

Alternatives

The Board can delay action to gain additional information.

 

Previous Board Action

The Village Board has approved similar purchase price agreements for materials for installation and repair of water mains, fire hydrants and water services, on an annual basis.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Public Works Department will be bringing this type of purchase agreement to the Village Board annually.

 

Intergovernmental Cooperation Opportunities

N/A.