Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 21-312    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/6/2021 Final action: 12/6/2021
Title: A Resolution Approving a Water Meter and Water Meter Parts Purchase Agreement with Ferguson Enterprises Inc., d/b/a Ferguson Waterworks in an Amount Not to Exceed $1,195,000.00, Authorizing its Execution and Waiving the Village's Bid Process for the Agreement
Attachments: 1. Resolution - Water Meter Purchase, 2. Purchase Price Agreement - Water Meter Purchase, 3. Attachment-Meter Changeout Order no. 2 Summary 2022, 4. Attachment-Quote-Ferguson Water Works-2022 Meter Purchase Price, 5. Attachment-Ferguson Water Works SOS-2021, 6. Attachment-Adopted FY22-FY26 CIP 101821, 7. Attachment-Sample Neptune R900i Water Meter Image, 8. Attachment-T-10-small-03.18 - LEAD FREE
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
AMZ

Agenda Item Title
Title
A Resolution Approving a Water Meter and Water Meter Parts Purchase Agreement with Ferguson Enterprises Inc., d/b/a Ferguson Waterworks in an Amount Not to Exceed $1,195,000.00, Authorizing its Execution and Waiving the Village's Bid Process for the Agreement

End
Overview
Overview
This item is for the purchase of replacement water meters and water meter parts as part of the Public Works Departments 2021-22 Water Meter Changeout Program. This is the second purchase of replacement water meters for the program which is scheduled to start in Q1 2022. The metering equipment needs to be ordered to ensure delivery prior to the contractor scheduling appointments.

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Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The purchase of these materials will be funded from the Fiscal Year 2022 Water and Sewer Fund Budget, Capital Improvements, account #5040-43750-781-570707, $1,150,000.00 (50%) and #5040-43730-777-570707, $1,150,000.00 (50%) which provides funds for the water meter replacements.

Background
In an effort to strive for accurate reading of water usage and reduce non-revenue water loss the Public Works Department continues the process of replacing older/obsolete water meters. Included in the Fiscal Years 2021-22 Water & Sewer Fund Budget is a water meter replacement program.

There are two components to the water meter replacement program. One is the Village purchasing the water meters and water meter parts. That is this item. The second component is to hire a contractor to install the water meters. That part has been awarded to Calumet City Plumbing and Heating, Inc. The contractor will begin scheduling appointments for mid-January and anticipates completion by July 2022.

The purpose of placing an order now for water meters ahead of the contract services is to ensure delivery of the water meters in time for installation. This i...

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