Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 21-305    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/6/2021 Final action: 12/6/2021
Title: A Resolution Approving an Amendment to the Professional Services Agreement and Software License and Support Agreement Between Passport Labs, Inc., a Division of Passport Parking, and the Village of Oak Park to Include a Delivery Timeline Schedule and Extend the Term of the Agreements for an Additional Three (3) Years and Authorizing Its Execution
Attachments: 1. Resolution, 2. Passport Amendment 11-29-21, 3. Delivery Timeline Schedule, 4. RES 21-170_08.02.21. Extension to Agreement, 5. RES 18-972_R_090418. Original Agreement
Submitted By
Tammie Grossman, Director Development Customer Services and Alvin Nepomuceno, Director of Information Technology

Reviewed By
AMZ

Agenda Item Title
Title
A Resolution Approving an Amendment to the Professional Services Agreement and Software License and Support Agreement Between Passport Labs, Inc., a Division of Passport Parking, and the Village of Oak Park to Include a Delivery Timeline Schedule and Extend the Term of the Agreements for an Additional Three (3) Years and Authorizing Its Execution

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Overview
Overview
Passport is the Village's provider for the unified parking citation, permit management system, and processing technology for all Village parking permits, parking passes, vehicle sticker licensing, mobile parking payment, enforcement, and adjudication services. This amendment to the agreement provides for the inclusion of a scope of services schedule and extends the term of the agreement for an additional three (3) years, through December 31, 2025.

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Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The Recommended FY 2022 Parking Fund Budget includes $30,000 for the annual permit and pass support fee (Account # 5060.43770.101.530667).

The per permit and per citation expenses as part of the agreement are intended to be incurred as user fees. An increase in parking permit rates, annual license (sticker) fees, and citation fines, approved by the Village Board in 2018, was intended to directly offset the new per-permit and per-citation expenses.

It is important to note that Passport's per-transaction fees are netted against revenue collected before being remitted to the Village. Therefore, staff is not making these payments to Passport in the traditional sense via accounts payable invoices for these transaction fees. Staff will present a Resolution in January, as is done annually, approving a not-to-exceed amount that can be expended in FY 2022, pursuant to the terms of the Professional Services Ag...

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