Submitted By
Ronald Kobyleski, Fire Chief
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Approving a Purchase Agreement with American Response Vehicles Inc. for the Purchase of an Ambulance through the Houston/Galveston Area Council Cooperative Purchasing Program in an Amount Not to Exceed $326,927, Less $37,553 for the Trade-In of the Village’s 2016 AEV Ambulance, for a Total of $289,374, Authorizing its Execution and Waiving the Village’s Bid Process
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Overview
Overview
The 2022 CIP budget allocated $350,000 for the purchase of a new ambulance for the Fire Department. Further action authorizes the purchase of a new ambulance per the Village’s Capital Improvement Program is required. Ambulances are recommended for replacement every three years, with the oldest unit being placed in reserve. American Response Vehicles Inc., was chosen as having been awarded the bid for this apparatus as part of the Houston-Galveston Area Council Cooperative Purchasing Program. By approving this purchase before the end of 2021, the Fire Department is guaranteed the availability of a chassis next year and the Village will not have to contend with the 7% price increase that takes effect January 1, 2022.
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Recommendation
Recommendation
Adopt the Resolution
Fiscal Impact
The Fire Department recommends the purchase of an ambulance manufactured by AEV and sold locally by American Response Vehicles Inc. for $326,927, less $37,553 for the trade-in of the Village’s 2016 AEV ambulance. This ambulance as described meets all specifications and quality control issues.
Background
The Village has a fleet of four Fire Department ambulances. In the recent past, we had a fleet of three; two were in active service each day, and the oldest ambulance was ready for service in reserve. Due to a consistent trend of increasing ambulance calls for service, when we purchased our last ambulance four years ago we kept the oldest ambulance with the plan of running three ambulances when manpower allowed. When the COVID-19 crisis developed, we instituted running three ambulances daily to allow for the decontamination time involved and to keep two ambulances in service at all times. Under the Village’s FY22 Capital Improvement Program for Fleet Replacement, the Village’s 2016 ambulance is due for replacement. Ambulances are the most heavily used fire apparatus responding to 5,348 calls in 2020.
The AEV ambulance is the same manufacturer as our last three ambulances purchased in 2015, 2018, and 2020. The AEV ambulance has demonstrated superior quality, reliability, and excellent warranty service. Those ambulances have also received high recommendations by both the crews that operate them, and by Fleet Services which performs the maintenance. Having a fourth AEV unit will also provide training and operational advantages for our crews using it, and for Fleet Services.
The Fire Department is recommending purchasing the ambulance through the Houston-Galveston Area Council (HGAC) in the amount not to exceed $326,927.00. The Village of Oak Park is a member of the HGAC, which is a governmental unit in Texas that provides a more efficient purchasing program for local governments by conducting on their behalf a competitive comprehensive cost-saving bidding process.
Alternatives
The Village Board could delay the replacement
Previous Board Action
N/A.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
If a lease is the preferred method of financing, an agreement with a third party will come before the Village Board for approval at a later date.
Intergovernmental Cooperation Opportunities
N/A.