Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 22-19    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 1/18/2022 Final action: 1/18/2022
Title: A Resolution Approving Expenditures For Annual Unified Parking Citation and Permit Management System Services with Passport Labs, Inc. in an Amount Not to Exceed $250,000 for Fiscal Year 2022 Pursuant to the Professional Serves Agreement with Passport Labs, Inc. Dated September 6, 2018
Attachments: 1. Resolution- Passport Annual Spending.pdf, 2. Passport Agreement- Fully Executed

Submitted By                     

Steve Drazner, Chief Financial Officer and Tammie Grossman, Director of Development Customer Services

 

Reviewed By

AMZ

 

Agenda Item Title

Title

A Resolution Approving Expenditures For Annual Unified Parking Citation and Permit Management System Services with Passport Labs, Inc. in an Amount Not to Exceed $250,000 for Fiscal Year 2022 Pursuant to the Professional Serves Agreement with Passport Labs, Inc. Dated September 6, 2018

 

End

Overview

Overview

The Village previously adopted Resolutions 14-21 and 18-872 to execute agreements with Passport for services related to the issuance of electronic parking permits and vehicle stickers, mobile parking meter payments, and the issuance of parking citations.   In addition, the Passport passes through fees related to printing and postage for fines.   

 

Body

Staff Recommendation

Approve the Resolution

 

Fiscal Impact

This expense has been appropriated in the following accounts:

 

1001.41300.101.530675   Bank Service Charges                     $34,000

1001.42400.101.530667   External Support                                          $65,000

5060.43770.787.553660   Gen Contractual                                          $30,000

5060.43770.786.553660   Gen Contractual                                          $30,000

5060.43770.101.530660   Gen Contractual                                          $91,000

 

 

Background

 The Village has been using Passport as a provider of mobile meter payments since 2014 and in 2018 another contract was executed to add on services for the issuance and enforcement of electronic parking permits, vehicle stickers, and parking citations.  The costs of these services are outlined in the 2018 Agreement.  In September 2018, the Village Board adopted Ordinance 18-402 which increased various permits, vehicle stickers, meter, and citation fees to offset the majority of costs associated with Passport per-transaction fees. 

 

It is important to note that Passport’s per-transaction fees are netted against revenue collected before being remitted to the Village.  Therefore, staff is not making payments to Passport in the traditional sense via accounts payable invoices for these transaction fees.  However, to provide the upmost transparency, finance staff will annually prepare journal entries to both “gross-up” the revenue and record the offsetting expense against the appropriate budgeted accounts

 

 

Alternatives

N/A

 

Previous Board Action

N/A

 

Citizen Advisory Commission Action

N/A

 

Anticipated Future Actions/Commitments

N/A

 

Intergovernmental Cooperation Opportunities

N/A

 

Performance Management (MAP) Alignment

N/A