Submitted By
Tammie Grossman, Director, Development Customer Services
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Approving a Second Amendment to the Independent Contractor Agreement with JLJ Contracting, Inc. for the Construction of an Enclosure Adjacent to the Northeast Elevator/Stair Tower on the Second Level of the Village-Owned Oak Park River Forest High School Parking Structure to Change the Not-To-Exceed Amount From $76,400.00 to $80,050.00 and Authorizing Its Execution.
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Overview
Overview
A second change order is needed for the agreement with JLJ Contracting, Inc. for the Elevator/Stair Tower Enclosure Project at the Oak Park River Forest High School Parking Structure due to additional costs to furnish and install two (2) custom metal pieces of flashing.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
A budget amendment providing for the additional $3,650.00 for this contract will be presented to the Village Board in the first quarter of 2022.
Background
The elevator on the second level of the OPRF High School parking structure is not adequately sheltered, with machinery and equipment exposed to inclement weather conditions throughout the year. This exposure contributes to numerous malfunctions, necessitating continual repairs to the elevator equipment. As part of the ongoing parking structure maintenance program outlined in the FY21 - 25 Capital Improvement Plan, an enclosure was proposed to be constructed adjacent to the northeast elevator/stair tower on the second level of the structure.
Design and construction management services for this project were estimated by staff to be less than $10,000.00. Pursuant to the Village’s Purchasing Policy, staff requested bids from three (3) structural engineering firms. On March 23, 2021, the Village Manager executed a Professional Services Agreement with Walker Consultants, Inc. for design and construction management services in an amount not to exceed $8,600.00.
Walker Consultants solicited and received bids from three (3) pre-qualified contractors for this project:
J. Gill and Company $130,575.00 (plus an additional $2,500.00 for bond)
National Restoration Systems $94,155.00
JLJ Contracting, Inc. $73,450.00
On July 6, 2021, the Village Board approved a Resolution authorizing an Independent Contractor Agreement with JLJ Contracting, Inc., providing for the construction of a small vestibule adjacent to the existing stair/elevator tower and under the existing canopy on the second level of the structure in an amount not to exceed $73,450.00.
This second change order, in the amount of $3,650.00, along with the first change order for this project in the amount of $2,950.00, approved by the Village Board on November 15, 2021, brings the total amended contract amount to $80,050.00. It should be noted that this amended contract amount is still the lowest of the three (3) base bids received by the Village.
Alternatives
Request additional information.
Previous Board Action
On November 15, 2021, the Village Board approved Resolution 21-294, a Resolution Approving an Amendment with JLJ Contracting, Inc. to Change the Not-to-Exceed Amount From $73,450.00 to $76,400.00 and Authorizing Its Execution.
On July 6, 2021, the Village Board approved Resolution 21-149, a Resolution Approving an Independent Contractor Agreement with JLJ Contracting, Inc. for the Construction of an Enclosure Adjacent to the Northeast Elevator/Stair Tower on the Second Level of the Village-Owned Oak Park River Forest High School Parking Structure in an Amount Not to Exceed $73,450.00, Authorizing Its Execution and Waiving the Village’s Bid Process.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
N/A
Intergovernmental Cooperation Opportunities
N/A