Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 22-11    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 1/18/2022 Final action: 1/18/2022
Title: A Resolution Approving the Renewal of the Independent Contractor Agreement with Construction by Camco, Inc. for the 2022 Water Service Line Replacement Program in an Amount Not to Exceed $200,000.00 and Authorizing its Execution
Attachments: 1. Resolution - 2022 Water Service Line Replacement Renewal - Camco, 2. Renewal Independent Contract Camco, 3. Attachment-2021 Water Service Line Replacement Contract Documents-Camco, 4. Attachment-Camco Increase document-5% 2022

Submitted By                     

John P. Wielebnicki, Public Works Director

 

Reviewed By

AMZ

 

Agenda Item Title

Title

A Resolution Approving the Renewal of the Independent Contractor Agreement with Construction by Camco, Inc. for the 2022 Water Service Line Replacement Program in an Amount Not to Exceed $200,000.00 and Authorizing its Execution

 

End

Overview

Overview

This agreement provides for the replacement of the Village’s portion of potable lead water service lines throughout the village.  As residents replace their portion of the lead water service line with copper pipe the Village will replace their side at no charge to the resident.  The Village hired a contractor to assist in completing this work.  Construction by Camco, Inc. performed this work last year after a competitive bidding process.   The Agreement provides for two possible one-year renewals.  It is proposed to exercise the first of the two possible renewals with Construction by Camco, Inc. for the fiscal year 2022 water service line replacement program.

 

End

Recommendation

Recommendation

Approve the Resolution.

 

Fiscal Impact

The approved Fiscal Year 2022 Water & Sewer Fund includes $200,000.00 to complete water service upgrades in the Water & Sewer Fund, Capital Improvements, account no. 5040-43730-777-570707.

 

For this renewal, the contractor is allowed an increase in their unit prices per the terms of the agreement.  The increase is based on the September CPI, not to exceed 5.0%.  In this case, they are allowed a 5.0% increase.

 

Background

This project includes the replacement of the Village side of the lead water service line throughout the Village.

 

The work completed under this contract is intended to supplement work performed by the Public Works Water and Sewer Division field crews.  Locations assigned to the contractor are typically locations that are longer runs, more difficult for the field crews to complete or require special equipment, or at times when the field crews are committed to other maintenance work.  This replacement work is done in conjunction with a resident upgrading the private side of the service with a plumbing contractor. 

 

Staff recommends exercising the first of two renewals of the agreement with Construction by Camco, Inc. 

 

Alternatives

The Village Board can delay action to gain additional information.

 

Previous Board Action

The contractor completed all work for this contract in 2020 and 2021 and met all contract requirements.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Public Works Department will continue to request Village Board approval for contracts for these services in the future.

 

Intergovernmental Cooperation Opportunities

None at this time.