Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 22-25    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 1/18/2022 Final action: 1/18/2022
Title: A Resolution Authorizing Annual Expenditures for Digital Communications Services in an Amount Not to Exceed $36,408.09 for Fiscal Year 2022 Pursuant to a Master Subscription Agreement with Granicus, LLC Dated January 18, 2020
Attachments: 1. Resolution, 2. 02-2021-23-final-granicus-Oak Park-contract, 3. 03-clerk-commission-management-module-IL_Oak Park IL_Q-140913_2021AUG9
Submitted By
Communications Director David Powers

Reviewed By
AMZ

Agenda Item Title
Title
A Resolution Authorizing Annual Expenditures for Digital Communications Services in an Amount Not to Exceed $36,408.09 for Fiscal Year 2022 Pursuant to a Master Subscription Agreement with Granicus, LLC Dated January 18, 2020

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Overview
Overview
The Village of Oak Park has relied on components of the Granicus government transparency suite that has served the Village in increasingly broader ways since 2011. The contract approved last year included pricing for 2022 and 2023, but this is the first year the cost has exceeded the Village Manager's spending authority. In addition, the Village Clerk has worked with Granicus representatives to integrate an additional electronic module that will provide for more robust management of the Village's boards, commissions, and committees.

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Recommendation
Recommendation
Approve the resolution.

Fiscal Impact
The $26,058.09 costs to continue the Granicus services were included in the Fiscal Year 2022 Communications Budget (General Contractuals 1001-41110-101-530660). In addition, $8,100 to add a 'boards and commission' module to the contract was included in the Village Clerk's FY2022 Budget (External Support 1001-41110.101.53067). An additional one-time payment of $2,250 is required to implement the new module. The implementation fee was anticipated and planned for in the Communications General Contractuals line item (1001-41110-101-530660. The total not to exceeed amount $36,408.09.

Background
The Village of Oak Park has partnered with Granicus since 2011 to improve citizen access to the materials and processes related to public policymaking. Granicus services were initially contracted to stream and archive online meetings of the Village Board. A Granicus module was added in 2015 to allow for the electronic compilation of all agenda materials and their integration into the online streaming/archiving process. During the p...

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