Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
A.M. Zayyad
Agenda Item Title
Title
A Resolution Approving the Renewal of the Independent Contractor Agreement with Western Utility LLC for 2022 Emergency Fiber Optic Cable Repair Services in an Amount Not to Exceed $105,000.00 and Authorizing Its Execution
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Overview
Overview
This agenda item is for the Emergency Fiber Optic Repair Services Program for 2022. It is proposed to renew the existing agreement with Western Utility, LLC. This is the first of two annual renewals included in the original agreement.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The Fiscal Year 2022 General Fund, Street Lighting budget provides $60,000.00 for emergency fiber optic cable repair services in the General Contractuals account no. 1001-43720-753-530660.
On March 21, 2022, the Village Board approved an Ordinance amending the Fiscal Year 2022 budget. Included in that Ordinance was a Carryover request of $45,000.00 for fiber repair work that was not completed in 2021. This Carryover amount is requested to be added to the Fiscal Year 2022 funding. The total amount of funding for this agreement would then be $105,000.00.
Background
The Village is responsible for the maintenance of the fiber optic cabling system which includes the communication to Village facilities such as the Village Hall, water pumping stations, fire stations, parking structure offices, the Public Works Center, and traffic signals as well as voice, video, and data, etc. The system also provides School District 97 use of the fiber cabling for their facilities.
Western Utility, LLC installed the Village's latest fiber optic system in 2020. They are very familiar with the Village systems and have done quality work previously, most recently in 2021.
In September 2021 bids were solicited for hourly staff rates, equipment, and material rates for fiber system repair services. Three bids were received ...
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