Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 22-109    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 5/2/2022 Final action: 5/2/2022
Title: A Resolution Authorizing the Purchase of One 2022 Falcon 2 Ton Hot Patch Trailer, from Midwest Paving Equipment, Inc. through the Sourcewell Joint Purchasing Program in an Amount Not to Exceed $34,748.00 and Waiving the Village's Bid Process for the Purchase
Attachments: 1. Resolution-Hot Patch Trailer, 2. Attachment-2 ton Falcon Hot Patch Trailer Quote, 3. Atachment-Sourcewell Contract-Falcon Road Maintenance Equipment, 4. Attachment-Equipment Replacement Analysis-Hot Patch Trailer, 5. Attachment-Falcon's Midwest Authorized Dealer, 6. Attachment-Fleet Replacement Fund-Public Works
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
A.M. Zayyad

Agenda Item Title
Title
A Resolution Authorizing the Purchase of One 2022 Falcon 2 Ton Hot Patch Trailer, from Midwest Paving Equipment, Inc. through the Sourcewell Joint Purchasing Program in an Amount Not to Exceed $34,748.00 and Waiving the Village's Bid Process for the Purchase

End
Overview
Overview
The Fiscal Year 2022 Fleet Replacement Fund includes the replacement of one 2005 RMV 2 Ton Hot Patch trailer to be replaced with one 2022 Falcon 2 Ton Hot Patch Trailer. This purchase will be made through the Sourcewell Joint Purchasing Program, an opportunity for governments to leverage and pool resources for better pricing.

End
Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The purchase of the one 2022 Falcon 2 Ton Hot Patch Trailer will cost $34,748.00

Funding is provided in the Fiscal Year 2022 Fleet Replacement Fund, Public Works Vehicle replacement, account No. 3032-43900-858-570750 in the amount of $35,000.00.

Funds for necessary equipment such as additional lighting, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.

Background
This equipment is utilized for pothole patching. Patching material is dumped into the box on the trailer allowing for crews to shovel the material into the pothole from the back of the equipment. This piece of equipment operates in very harsh conditions. The current trailer requires large, heavy propane tanks to be changed out for heating of asphalt. The replacement trailer heats with kerosene or bio diesel and has a dump option broadening the abilities for the crew. The existing equipment is made of thin sheet metal and is rotting out creating a need to replace it.

The local authorized dealer for the Falcon equipment is Midwest Paving Equipment from Glen Ellyn, Illinois.

Each year, the Village allocates funds for the annual replacement of vehicles. The ...

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