Submitted By
Bill McKenna, Village Engineer
Reviewed By
A.M. Zayyad
Agenda Item Title
Title
A Resolution Approving a Third Amendment to the Professional Services Agreement Between the Village of Oak Park and Christopher B. Burke Engineering, Ltd. for Design Engineering Services for the Madison Street Streetscape Project to Change the Not to Exceed Amount from $903,861 to $966,444 and Authorizing its Execution
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Overview
Overview
Christopher B. Burke Engineering (CBBEL) designed the Madison Street resurfacing project which was completed in 2019 and is nearing completion of the design of the proposed streetscape and utility project on Madison from Oak Park Avenue to East Avenue. The amendment is needed to pay for additional work required for traffic signal modification work and fiber optic communication work which was not originally anticipated and for additional coordination with the adjacent developments of the Pete’s Fresh Market and Senior Living Center. The amendment adjusts the existing contract from $903,861 to $966,444. The project is scheduled to be bid this summer and constructed starting in the spring of 2023 due to long lead times for various materials.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
There are available funds in the FY2022 Budget for this contract amendment work in the Capital Improvement Fund, Public Works - Engineering, Project Engineering, account no. 3095.43780.101.570706.
Background
Village staff has been working with Christopher Burke Engineering (CBBEL) since 2015 on the design of the Madison Street road diet and resurfacing project and the proposed streetscape and utility project from Oak Park Avenue to East Avenue. The road diet and resurfacing project was completed in 2019. The design of the streetscape and utility improvement project is nearing completion with the project planned for bidding this summer with construction to occur in the spring of 2023. Staff has requested additional scope be included in the design of the streetscape project to include traffic signal improvements at the Oak Park and East Avenue intersections and additional scope for including fiber optic communications facilities which were not included in the original scope of the design contract. In addition to these two items, CBBEL has had to complete further coordination with the adjacent developments of the Senior Living Center and Pete’s Fresh Market based on changes to their originally anticipated design and timelines. The cost for the additional scope of these services amounts to $62,583 and adjusts the contract amount from $903,861 to $966,444.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
In October 2010, the Village Board adopted a Resolution supporting the “Complete Streets” concept which recommends that a Village-wide policy be crafted. The Consultant has incorporated this concept into their streetscape recommendation for Madison Street. The complete streets concept is to provide equal opportunity to all modes of transportation which includes bicycling, vehicular, pedestrian, public transportation in order to reduce traffic congestion while improving air quality and in general quality of life.
On November 22, 2010, the Village Board approved a Resolution authorizing the execution of a contract with Altamanu, Inc. to prepare streetscape design scenarios for Madison Street streetscape project.
In December 2010, the Consultant began work on this project. In early December 2010 staff recommended, and the Board supported, a Committee that consisted of the Madison Street Coalition members as well as various staff for a total of seventeen (17) members. On the most part, this Committee met each month, sometimes twice a month throughout the process until such a time the Consultants had a final product.
In April 2011, the Consultants presented to the Madison Street Business Association. Their reaction was positive.
In May and June 2011, the Committee along with the Consultant held two public input meetings at Julian Middle School. Approximately 2,500 postcards were mailed to property and business owners along the corridor. Public reaction was mixed. Some concerns were; the project would create more traffic in adjacent neighborhoods, there is a need for a wider roadway for quick trips from one end of Madison Street to the other, and there is a need for more parking for businesses. Those in favor suggest the new street would improve safety for children as many cross Madison Street, safer street for bicyclists, more green space, reduced speeds, etc.
On November 28, 2011, the consultants, staff, and steering committee presented their findings and recommendations for street modifications. The modifications include the “complete streets” concept adopted by the Village Board, a road diet where five lanes (including a landscaped median strip and turn lanes) are reduced to three lanes (including a center turn lane) with bike lanes, as well as streetscape amenities. The streetscape amenities include new pedestrian street lighting, furniture, sidewalks and crosswalk enhancements. The Village Board had several questions for staff and the consultants from this meeting. The responses were provided in early December 2011.
On January 3, 2012 the Village Board adopted a Complete Streets Policy for Village Capital Improvement Projects and Public Improvement Design.
On April 4, 2012, another presentation was made to provide the Village Board with additional requested information and to solicit further direction. Staff recommended that the Village Board support the Committee’s recommendation and proceed with further discussion on streetscape development, whether full development or partial development of the corridor.
On July 29, 2013, Staff presented three street enhancement alternatives for Village Board consideration at a Study Session.
On April 13, 2015, staff gave a presentation to the Village Board on the Madison Street enhancement project along with an overview of the TIF District, zoning, and economic development.
On June 29, 2015, staff gave a presentation to the Village Board on the Madison Street enhancement project and phased implementation plan.
On September 8, 2015, the Village Board approved agreements with Christopher B. Burke Engineering, Ltd. for Design Engineering, with Altamanu, Inc. for Landscape Architectural Services, and with V3 Companies of Illinois Ltd. for Surveying Services for the Madison Street Streetscape project.
On April 18, 2016, the Village Board approved an Amendment to the Professional Services Agreement with Christopher B. Burke Engineering, Ltd. for the design engineering for the Madison Street Streetscape and road diet project for an additional $360,858
On June 13, 2016 staff presented a review of the Madison Street Streetscape Corridor Design to the Village Board.
On October 29, 2018 staff presented the Madison Street Improvement Project including the road diet to the Village Board for discussion.
On November 26, 2018 staff presented Discussion Regarding the Madison Street Improvement Project and the Road Diet to the Village Board for discussion.
On November 26, 2018 the Village Board approved a Contract with K-Five Construction Corp. for Project 19-12, Madison Street Improvements, in an Amount not to exceed $6,250,000.
On November 26, 2018 the Village Board approved an agreement with Edwin Hancock Engineering Co. for Phase III construction engineering for the Madison Street Improvement Project in an amount not to exceed $459,007.
On December 10, 2018, the Village Board approved a Redevelopment Agreement for the 700-728 Madison Street Redevelopment Project Consistent with the Oak Park Economic Development Corporation’s (Oak Park EDC) Recommendation Between the Village of Oak Park and Jupiter Realty Company, LLC (Jupiter), Oak Park Madison Street LLC (Pete’s) and 711 Madison Senior Living, LLC.
On September 3, 2019, the Village Board approved a First Amendment to the Redevelopment Agreement for the 700-728 Madison Street Redevelopment Project Between the Village of Oak Park and Jupiter Realty Company, LLC (Jupiter), Oak Park Madison Street LLC (Pete’s) and AH Oak Park, LLC.
On February 3, 2020, the Village Board concurred with the Plan Commission’s Recommendation and Adopted an Ordinance Granting a Special Use Permit for a Major Planned Development Containing a Seven Story Senior Living Facility at the Property Located at 711-725 Madison Street
On June 15, 2020 the Village Board approved a Second Amendment to the Professional Services Agreement Between the Village of Oak park and Christopher B. Burke Engineering, Ltd. for Design Engineering Services for the Madison Street Streetscape Project to Change the Not to Exceed Amount from $674,218 to $903,861.
On November 23, 2020 the Village Board Approved an Ordinance Approving a Second Amendment to the Redevelopment Agreement for the 700-728 Madison Street Redevelopment Project between the Village of Oak Park, Jupiter Realty Company, LLC (Jupiter), Oak Park Madison Street LLC (Pete’s) and AH Oak Park, LLC.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
Staff anticipates presenting a construction contract and a construction engineering agreement to the Village Board for the construction of the Madison Street Streetscape and Utility Project in September.
Intergovernmental Cooperation Opportunities
None at this time.