Submitted By
Fire Chief Ronald Kobyleski
Reviewed By
A.M. Zayyad
Agenda Item Title
Title
A Resolution Approving a Purchase Agreement with MacQueen Equipment, LLC for an Enforcer Pumper to be built by Pierce Manufacturing, Inc. through the Houston-Galveston Area Council Purchasing Program in an Amount Not to Exceed $850,000 to be Ordered in 2022 and Paid from the 2023 Budget, Authorizing Execution of the Agreement and Waiving the Village's Bid Process for the Agreement
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Overview
Overview
This action authorizes the purchase of a fire engine pumper to replace a twelve-year-old reserve fire engine. In the 2022-2026 Capital Improvement Fund budget, a placeholder of $750,000 was included in the FY23 extended year to purchase a new engine in the Fleet Replacement Fund. Due to the inflationary environment, staff is increasing the requested amount by $100,000, to $850,000. Ordering now with an estimated delivery date in 24 months would also lock in the price. Should the Village wait, it is very probable that the price will continue to increase above and beyond the current quoted price of $850,000.
The wait time between ordering right now and taking delivery is estimated at 24 to 26 months. Therefore, in all likelihood, the earliest time that the Village would take delivery for this engine (if ordering now) would be the summer of 2024.
This manufacturer was chosen for consistency in the fleet. Crews rotate stations and apparatus assignments. Utilizing the same manufacturer reduces training time which carries over to higher quality emergency responses.
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Recommendation
Recommendation
Approve the resolution
Fiscal Impact
Due to the unique post-pandemic situation of double lead times (from a typical twelve-month lead time to currently over two years), it is recommended that $850,000 be appropriated in the FY23 CIP for this purchase. However, this amount will subsequently need to be carried forward into FY24 (when delivery is expected to occur) via a...
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