Regular Village Board meetings are held at 7:30 p.m., the first and third Mondays of each month in Council Chambers of Village Hall, 123 Madison St. When a regular meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions, usually on the second and fourth Monday. However, dates and times of special meetings can vary and may change.

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File #: RES 22-154    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 6/21/2022 Final action: 6/21/2022
Title: A Resolution Approving a Purchase Price Agreement with The Terramar Group, Inc. d/b/a Fleet Safety Supply for Emergency Lighting and Sound Equipment for Vehicles in an Amount Not to Exceed $55,000.00 and Authorizing its Execution
Attachments: 1. Resolution-2022 Fleet Emergency Vehicle Lighting, 2. Purchase Price Agreement-2022 Emergency Vehicle Lighting, 3. Attachment-2022 Complete Bid Summary Emergency Vehicle Equipment, 4. Attachment-Fleet Safety Supply Oak Park 2022 bid, 5. Attachment-Fleet Safety Supply SOS Certificate of Good Standing
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
A.M. Zayyad

Agenda Item Title
Title
A Resolution Approving a Purchase Price Agreement with The Terramar Group, Inc. d/b/a Fleet Safety Supply for Emergency Lighting and Sound Equipment for Vehicles in an Amount Not to Exceed $55,000.00 and Authorizing its Execution

End
Overview
Overview
The Fleet Services Division of the Public Works Department is responsible for equipping Village vehicles and equipment with emergency lighting and sound equipment. The division annually seeks competitive bids for this equipment. The low responsive bidder for the 2022 purchases is the Terramar Group, Inc. d/b/a Fleet Safety Supply.

End
Recommendation
Recommendation
Adopt the Resolution.

Fiscal Impact
The Fiscal Year 2022 various Fleet Replacement Budgets allocate funds for emergency lighting and sound equipment for new vehicle purchases and replacement parts as needed.

For vehicles ordered for Fleet Replacement $47,000.00 will be charged to the following account numbers:

? $1,700.00 - Water & Sewer 5040-43730-777-570750
? $3,700.00 - Public Works 3032-43900-858-570750
? $1,700.00 - Administrative 3032-43900-101-570750
? $500.00 - Parking and Mobility 5060-43770-786-570750
? $1,700.00 - Parking Enforcement 3032-43900-856-570750
? $37,700.00 - Police 3032-43900-857-570750

For equipment needed for other reasons such as repairs or replacements, $8,000.00 will be evenly split among the General Fund, Fleet Operations Budget, Vehicle Equipment Parts, numbers 1001-43900-(731,732,733,734)-560637.

Background
As part of the vehicle replacement program, new vehicles requiring emergency lighting, sound equipment, and graphics have their work completed in-house by Village staff. The equipment that is universal and in satisfactory condition is reused, and the rest is purchased from vendors.

Vendors that handle this type of equipment were contacted to provide pricing. The notice of the request was also adve...

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