Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 22-140    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 6/21/2022 Final action: 6/21/2022
Title: A Resolution Approving the Renewal of the Professional Services Agreement with Alarm Detection Systems, Inc. for Burglar and Fire Alarm System Monitoring and Maintenance for Village-Owned Buildings for a Seven-Month Period in an Amount Not to Exceed $17,304.36 and Authorizing its Execution.
Attachments: 1. Resolution - ADS Renewal, 2. Agreement Renewal ADS, 3. Attachment - ADS Contract Documents

Submitted By                     

John P. Wielebnicki, Public Works Director

 

Reviewed By

A.M. Zayyad

 

Agenda Item Title

Title

A Resolution Approving the Renewal of the Professional Services Agreement with Alarm Detection Systems, Inc. for Burglar and Fire Alarm System Monitoring and Maintenance for Village-Owned Buildings for a Seven-Month Period in an Amount Not to Exceed $17,304.36 and Authorizing its Execution.

 

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Overview

Overview

The Village’s current burglar and fire alarm monitoring and maintenance company is Alarm Detection Systems, Inc. (ADS). ADS provides services for the following Village-owned buildings: Village Hall, Public Works Center, three fire stations, three water pumping stations, three Village-owned parking structures, and the Metra Station.  This agenda item is for the renewal of the Professional Services Agreement through the end of Fiscal Year 2022.

 

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Recommendation

Recommendation

Adopt the Resolution.

 

Fiscal Impact

Sufficient funding for Burglar and Fire Alarm system monitoring and maintenance services for Village-owned buildings are included in the FY2022 Budget in various Public Works and Parking Department General Contractual accounts.  Expenditures with ADS for burglar and fire alarm system monitoring and maintenance services shall not exceed $31,548.66 in Fiscal Year 2022.  $14,244.30 has been spent to date under the existing agreement with ADS.  The renewal will include $14,304.36 for the 3rd and 4th quarter monthly service and a $3,000.00 contingency (Total: $17,304.36) for unforeseen required repairs to any burglar and fire alarm components.

 

Background

ADS has been the Village’s burglar and fire alarm system monitoring company since 2005 and has performed very well during this time.  ADS had been the sole source vendor for the existing equipment associated with the burglar and fire alarm systems that are currently installed at all Village-owned buildings and at the West Suburban Consolidated Dispatch Center (WSCDC). This is no longer the case and the Village now has the opportunity to seek competitive pricing for these services.  Staff plans to issue a Request for Proposals in early July.  A new agreement would be brought to the Village Board for approval towards the end of 2022 for a new contract period beginning January 1, 2023.  

 

Alternatives

The Board could delay action to gain additional information. 

 

Previous Board Action

The Board has approved Professional Services Agreements with ADS in the past, most recently, in March of 2019. 

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that staff will bring this item to the Village Board for approval before the end of 2022 for a new contract period beginning January 1, 2023, with a vendor selected through the competitive bidding process. 

 

Intergovernmental Cooperation Opportunities

N/A.