Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 22-185    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 8/1/2022 Final action: 8/1/2022
Title: A Resolution Approving an Amendment to a Professional Services Agreement with Advanced Security Solutions Inc to Renew the Term of the Agreement through October 31, 2022, and to Change the Not to Exceed Amounts for the Renewal Term for Services at Village Parking Structures to $236,000.00 and Services at Village Hall to $19,000.00 and Authorizing Its Execution
Attachments: 1. Resolution, 2. Amendment to Agreement, 3. Original Professional Services Agreement, 4. First Renewal of the Professional Services Agreement
Submitted By
Tammie Grossman, Director, Development Customer Services

Reviewed By
A.M. Zayyad

Agenda Item Title
Title
A Resolution Approving an Amendment to a Professional Services Agreement with Advanced Security Solutions Inc to Renew the Term of the Agreement through October 31, 2022, and to Change the Not to Exceed Amounts for the Renewal Term for Services at Village Parking Structures to $236,000.00 and Services at Village Hall to $19,000.00 and Authorizing Its Execution

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Overview
Overview
The Village contracts security services for the public parking garages and Village Hall. This proposed amendment to the Professional Services Agreement, with Advanced Security Solutions Inc, is for the term of August 1, 2022, through October 31, 2022. Village staff will initiate a formal RFP process to procure these services for a term beginning November 1, 2022, pending Village Board approval.

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Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The FY 2022 Parking Fund budget provides funding for security-related expenditures at the parking garages, split between Holley Court, The Avenue, and OPRF High School Community Parking Garages: #5060.43770.788.530660 - 60%, #5060.43770.784.530660 - 25%, and #5060.43770.783.530660 - 15%, based on the number of parking stalls.

The FY 2022 General Fund budget provides funding for security-related expenditures at Village Hall (#1001-41300-101-530667).

Due to increased labor costs, Advanced Security Solutions, Inc., was unable to agree to a one (1) year renewal at a 5% increase, as permitted under the terms of the agreement. It should be noted that while the agreement allowed a rate increase of up to 5%, the percentage of change of the latest published index as compared to the index for the previous year according to the United States Department of Labor, Bureau of Labor Statistics is 8%. The hourly rates negotiated for this ninety (90) day term reflect an increase of 55% for security officer p...

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