Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 22-196    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/6/2022 Final action: 9/6/2022
Title: A Resolution Approving an Amendment to the Independent Contractor Agreement with Midwest Services and Development Corp. for the South Fire Station Bunk Room, Locker Room, and Restroom Renovations Project to Extend the Term of the Agreement from September 30, 2022, to March 31, 2023, and Authorizing its Execution
Attachments: 1. Resolution - South Fire Station Renovation - Amendment, 2. Amendment - South Fire Station Renovation, 3. Attachments - South Fire Station Renovation - Amendment

Submitted By                     

Rob Sproule, Public Works Director

 

Reviewed By

A.M. Zayyad

 

Agenda Item Title

Title

A Resolution Approving an Amendment to the Independent Contractor Agreement with Midwest Services and Development Corp. for the South Fire Station Bunk Room, Locker Room, and Restroom Renovations Project to Extend the Term of the Agreement from September 30, 2022, to March 31, 2023, and Authorizing its Execution

 

End

Overview

Overview

This Village Board approved an Independent Contractor Agreement with Midwest Services and Development in April of 2022 for the South Fire Station Renovation Project. This item is for amending the Agreement to extend the term of the agreement from September 30, 2022, to March 31, 2023.

 

End

Recommendation

Recommendation

Adopt the Resolution. 

 

Fiscal Impact

No change to the previously approved agreement amount is being proposed.  

 

Background

The project schedule has been delayed due to the discovery of asbestos-containing materials inside the south fire station in various locations included in the renovation scope of work.  Village and contractor staff were compelled to carry out their due diligence in coordinating the requisite efforts in the asbestos removal and abatement process. These circumstances delayed the project schedule by approximately fourteen weeks. The asbestos has been successfully removed and remediated without incident and the project is now fully underway.

 

Additionally, very long and inevitable lead times on certain materials (doors, metal frames, and metal lockers) have been conveyed by suppliers. The general contractor and design team have looked into available alternatives for materials, however, no quicker suitable options were identified.

 

Staff discussed the requested extension with Fire Dept. staff and all parties agree that the extension is warranted and reasonable and concur with the new proposed completion date of March 31, 2023. The revised completion date will not affect the operations of the Fire Department at the south fire station. Staff recommends the Village Board approve the Amendment to the Independent Contractor Agreement with Midwest Services and Development to extend the project completion date from September 30, 2022, to March 31, 2023.

 

Alternatives

The Board can delay action to gain additional information.

 

Previous Board Action

The Board previously acted on this item by approving the Independent Contractor Agreement with Midwest Services and Development to complete the renovation work at the south fire station.

 

Citizen Advisory Commission Action

N/A

 

Anticipated Future Actions/Commitments

Staff will monitor the progress of the contractor to ensure the project completion date is adhered to and will communicate any further potential delays to the Village Manager’s Office and Village Board.

 

Intergovernmental Cooperation Opportunities

N/A