Submitted By
Bill McKenna, Village Engineer
Reviewed By
A.M. Zayyad
Agenda Item Title
Title
A Resolution Approving a Change Order to the Estimates of Cost and Authority to Work Agreements with AT&T Illinois for the Design and Relocation of Communications Facilities for the Vacation of South Euclid Avenue for the Senior Living Center Development at 703 Madison Street to Change the Not to Exceed Amount from $1,250,000 to $1,285,832
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Overview
Overview
In 2020 and 2021 AT&T relocated communication facilities on Euclid Avenue south of Madison in order to vacate Euclid and allow for the construction of the Redico Senior Living Center. AT&T has sent final invoicing for the relocation work which exceeds the original estimates and Board authorized amounts by $35,832. Per the agreements, the Village pays for the actual costs of the work. The change order adjusts the Board authorized not to exceed amount from $1,250,000 to $1,285,832.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
There are available funds to pay for these additional costs in the FY2022 Budget in the Madison Street TIF Fund for Economic Development Initiatives, account no. 2072.41300.101.570698.
Background
In 2020 and 2021 AT&T relocated their communications facilities on Euclid Avenue south of Madison Street in order to allow for the vacation of Euclid for the construction of the Redico Senior Living Center. Per the Redevelopment Agreement (RDA) with Jupiter, the Village is responsible for the costs of utility relocation associated with the vacation of Euclid Avenue south of Madison Street.
AT&T has completed all of its relocation work associated with the senior living center and has sent the final invoicing. The final dollar amount for the work is $1,285,832 which exceeds the originally approved amount of $1,250,000 by $35,832. The additional costs are primarily attributed to costs for additional hours associated with splicing the new cables to the old cables and hours for installation of the new system above what was originally estimated by AT&T. Per the agreements with AT&T, the Village pays for the actual costs of the work.
Additional AT&T relocation will also be required for the parcels north of Madison Street for the proposed Pete’s Fresh Market. Costs for utility relocation for Pete’s Fresh Market are paid for by the developer per the RDA. Work for the AT&T relocation associated with the Pete’s Fresh Market is scheduled to begin later this year.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
At the June 15, 2020, regular Board meeting, the Village Board approved Estimates of Cost and Authority to Work Agreements with AT&T Illinois for the Design and Relocation of Communications Facilities for the Vacation of South Euclid Avenue for the Senior Living Center Development at 703 Madison Street in an Amount Not to Exceed $1,250,000.
At the February 3, 2020, regular Board meeting, the Village Board adopted an Ordinance Granting a Special Use Permit for a Major Planned Development Containing a Seven Story Senior Living Facility at the Property Located at 711-725 Madison Street.
At the February 3, 2020, regular Board meeting, the Village Board adopted an Ordinance Authorizing the Vacation of a Certain Portion of Euclid Avenue Located Between and Abutting 711 and 725 Madison Street in the Village of Oak Park, Cook County, Illinois.
At the September 3, 2019, regular Board meeting, the Village Board adopted an Ordinance Approving a First Amendment to the Redevelopment Agreement for the 700-728 Madison Street Redevelopment Project between the Village of Oak Park, Jupiter Realty Company, LLC (Jupiter), Oak Park Madison Street LLC (Pete’s) and AH Oak Park, LLC and Authorizing its Execution.
At the December 10, 2018, special meeting, the Village Board adopted an Ordinance Approving a Redevelopment Agreement for the 700-728 Madison Street Redevelopment Project Consistent with the Oak Park Economic Development Corporation’s (Oak Park EDC) Recommendation between the Village of Oak Park and Jupiter Realty Company, LLC (Jupiter), Oak Park Madison Street LLC (Pete’s) and 711 Madison Senior Living, LLC and Authorizing its Execution.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
None at this time.
Intergovernmental Cooperation Opportunities
None at this time.