Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 22-289    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/5/2022 Final action: 12/5/2022
Title: A Resolution Approving a Dumping of Excavated Materials Price Agreement with Waste Management of Illinois, Inc. in an Amount Not to Exceed $150,000.00 and Authorizing its Execution
Attachments: 1. Resolution - Dumping of Excavation Material 2023, 2. Agreement - Dumping of Excavated Materials 2023, 3. Attachments - Dumping of Excavation Materials - Contract Documents

Submitted By                     

Rob Sproule, Public Works Director

 

Reviewed By

A.M. Zayyad

 

Agenda Item Title

Title

A Resolution Approving a Dumping of Excavated Materials Price Agreement with Waste Management of Illinois, Inc. in an Amount Not to Exceed $150,000.00 and Authorizing its Execution

 

End

Overview

Overview

The Public Works Department, Water, Sewer, and Street Divisions, dispose of approximately 2,500 tons of excavated materials each year from water and sewer repair excavations.  This item allows for the disposal of this material at a local transfer station. For this service, staff recommends entering into an agreement with Waste Management of Illinois, Inc. in an amount not to exceed $150,000.00.

 

End

Recommendation

Recommendation

Approve the Resolution.

 

Fiscal Impact

The proposed fiscal year 2023 Water & Sewer Fund Budget provides for dumping and disposal of excavated materials in the Water Budget, External Support, account number 5040-43730-777-530667 ($75,000.00) and in the Sewer Budget, External Support, account number 5040-43750-781-530667 ($75,000.00). 

 

The total amount anticipated to be spent on this service is $150,000.00 in 2023.

 

Background

The Public Works Department, Water, and Sewer Division, typically make repairs to the water distribution and sewer collection systems. The excavated material from these repairs is taken to a local waste-hauling transfer station.

 

Staff requested disposal rates from area refuse disposal companies. Only one company responded:  Waste Management of Illinois.  Excavated materials have been hauled to the Waste Management Chicago Metro Transfer Station in Stickney for the past several years.

 

Staff recommends approving an agreement with Waste Management of Illinois, Inc. in an amount not to exceed $150,000.00.

 

Alternatives

The Board can delay action to gain additional information.

 

Previous Board Action

The Board has approved similar agreements in the past.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Public Works Department will be bringing these types of service agreements to the Village Board annually.

 

Intergovernmental Cooperation Opportunities

N/A.