Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 22-291    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/5/2022 Final action: 12/5/2022
Title: A Resolution Approving a Purchase Price Agreement with Vulcan Construction Materials, LLC for Stone and Sand Materials in an Amount Not to Exceed $30,000.00 and Authorizing its Execution
Attachments: 1. Resolution - 2023 Stone & Sand Materials - Vulcan Construction Materials, 2. Purchase Price Agreement - 2023 Stone & Sand Materials - Vulcan Construction Materials, 3. Attachments - 2023 Stone & Sand Materials - Contract Documents

Submitted By                     

Rob Sproule, Public Works Director

 

Reviewed By

A.M. Zayyad

 

Agenda Item Title

Title

A Resolution Approving a Purchase Price Agreement with Vulcan Construction Materials, LLC for Stone and Sand Materials in an Amount Not to Exceed $30,000.00 and Authorizing its Execution

 

End

Overview

Overview

The Water and Sewer Division of the Public Works Department is responsible for maintaining the water distribution and sewer collection systems in the Village.  The department annually seeks competitive bids for stone & sand materials.

 

End

Recommendation

Recommendation

Approve the Resolution.

 

Fiscal Impact

The proposed Fiscal Year 2023 Water and Sewer Fund Budget allocates funds for stone & sand materials for roadway maintenance of the water distribution and sewer collection systems in the Roadway Maintenance account, numbers 5040-43730-777-560633 ($35,000.00) and 5040-43750-781-560633 ($30,000.00).

 

Based on the bid summary and the estimate of materials needed, staff anticipates spending up to an amount of $30,000.00 of the total $65,000.00 with Vulcan Construction Materials, LLC.

 

Background

Four vendors provided material price bids for 2023. The materials are purchased from the lowest cost qualified vendor based on the availability and quality of the material.  Staff is bringing forward agreements with vendors that exceed $25,000.00, the Village Manager’s spending authority. 

 

Vulcan Construction Materials, LLC, has provided competitive pricing for these materials.  Staff recommends approval of an agreement with Vulcan Construction Materials, LLC for the purchase of these materials with a not to exceed the amount of $30,000.00.

 

Alternatives

The Board can delay action to gain additional information.

 

Previous Board Action

The Public Works Department brings this type of purchase agreement to the Village Board annually.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Public Works Department will be bringing this type of purchase agreement to the Village Board annually.

 

Intergovernmental Cooperation Opportunities

N/A.