Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 22-296    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/5/2022 Final action: 12/5/2022
Title: A Resolution Approving a Purchase Price Agreement with Core & Main LP for Materials for Repair of Water Mains and Sewers, Fire Hydrants, Water Services and Sewer Services in an Amount Not to Exceed $50,000.00 and Authorizing its Execution
Attachments: 1. Resolution - 2023 Water and Sewer Materials - Core & Main LP, 2. Purchase Price Agreement - 2023 Water and Sewer Materials - Core & Main LP, 3. Attachments - 2023 Water and Sewer Materials - Core & Main LP - Contract Documents

Submitted By                     

Rob Sproule, Public Works Director

 

Reviewed By

A.M. Zayyad

 

Agenda Item Title

Title

A Resolution Approving a Purchase Price Agreement with Core & Main LP for Materials for Repair of Water Mains and Sewers, Fire Hydrants, Water Services and Sewer Services in an Amount Not to Exceed $50,000.00 and Authorizing its Execution

 

End

Overview

Overview

The Water and Sewer Division of the Public Works Department is responsible for maintaining the water distribution and sewer collection systems in the Village.  The department annually seeks competitive bids for water main parts and materials and sewer pipe parts and materials.

 

End

Recommendation

Recommendation

Approve the Resolution.

 

Fiscal Impact

The proposed Fiscal Year 2023 Water and Sewer Fund Budget allocates funds for materials and supplies for the operation and maintenance of the water distribution and sewer collection systems in the Operational Supplies account, numbers 5040-43730-777-560631 ($162,000.00)

 

Based on the bid summary and the estimate of materials needed, staff anticipates spending up to an amount of $50,000.00 of the total $162,000.00 with Core & Main LP.

 

Background

Five vendors provided material price bids for 2023. The materials are purchased from the lowest cost qualified vendor based on the availability and quality of the material.  Staff is bringing forward agreements with vendors that exceed $25,000.00, the Village Managers spending authority. 

 

Core & Main LP has provided the lowest competitive pricing for some of these materials.   Staff recommends entering into an agreement for $50,000.00 with Core & Main LP.

 

2023 pricing is relatively unstable with increases in all products.    Some vendors have elected to not provide pricing on some items difficult to guarantee an annual price.

 

Alternatives

The Board can delay action to gain additional information.

 

Previous Board Action

The Village Board has approved similar purchase price agreements for materials for the installation and repair of water mains, fire hydrants, and water services, on an annual basis.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Public Works Department will be bringing this type of purchase agreement to the Village Board annually.

 

Intergovernmental Cooperation Opportunities

N/A.