Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 23-126    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/20/2023 Final action: 3/20/2023
Title: A Resolution Authorizing the Purchase of One 2023 John Deere 444 P 4WD Loader from West Side Tractor Sales Co. of Lisle, Illinois through the Sourcewell Joint Purchasing Program in an Amount Not to Exceed $172,904.24 and Waiving the Village's Bid Process for the Purchase
Attachments: 1. Resolution - 2023 John Deere 444P Purchase, 2. Purchase Price Agreement - 2023 John Deere 444P Purchase, 3. Attachments - 2023 John Deere 444P Purchase
Submitted By
Rob Sproule, Public Works Director

Reviewed By
A.M. Zayyad, Deputy Village Manager

Agenda Item Title
Title
A Resolution Authorizing the Purchase of One 2023 John Deere 444 P 4WD Loader from West Side Tractor Sales Co. of Lisle, Illinois through the Sourcewell Joint Purchasing Program in an Amount Not to Exceed $172,904.24 and Waiving the Village's Bid Process for the Purchase

End
Overview
Overview
The Fiscal Year 2023 Water and Sewer Vehicle Replacement Fund includes the replacement of one (1) 2005 John Deere 544 J Loader to be replaced with one (1) 2023 John Deere 444 P 4WD Loader. This purchase will be made through the Sourcewell Joint Purchasing Program, an opportunity for governments to leverage and pool resources for better pricing.

End
Recommendation
Recommendation
Adopt the Resolution.

Background
This piece of equipment operates in very harsh conditions. The current piece of equipment is used for construction spoils, salt loading, filling of holes after construction projects, moving of artwork for special events, and leaf pile moving/consolidating, among other things.

Each year, the Village allocates funds for the annual replacement of vehicles/equipment. The Public Works Department manages the budget for vehicles/equipment that will replace those units that have reached the end of their service life under the fleet replacement program.

The intent of the vehicle replacement program is to replace vehicles/equipment using the established criteria for replacement of vehicles/equipment, including the age of vehicle/year purchased, mileage or hours, type of use (full-time, seasonal, emergency, non-emergency, etc.), consequences of downtime, maintenance history & costs, drivers' evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.

The Fleet Division's goal is to standardize vehicle acquisitions whenever possible in support o...

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