Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 23-118    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/20/2023 Final action: 3/20/2023
Title: A Resolution Approving a Task Order for Professional Engineering Services with Edwin Hancock Engineering Co. for Design and Construction of Alley Improvements in 2023 in an Amount Not to Exceed $281,312 and Authorizing its Execution
Attachments: 1. Resolution_2023 Alley Engineering_Hancock.pdf, 2. Task Order 2023 Alley Engineering - Hancock.pdf, 3. Attachment A - Scope 2023 Alley Eng, 4. 2023 Alley Improvement Project Locations.pdf, 5. MasterAgreement forTaskOrders - Hancock.pdf
Submitted By
Bill McKenna, Village Engineer

Reviewed By
A.M. Zayyad, Deputy Village Manager

Agenda Item Title
Title
A Resolution Approving a Task Order for Professional Engineering Services with Edwin Hancock Engineering Co. for Design and Construction of Alley Improvements in 2023 in an Amount Not to Exceed $281,312 and Authorizing its Execution

End
Overview
Overview
The Engineering Division requested a proposal from Edwin Hancock Engineering Co. to provide design and construction engineering for the 2023 Alley Improvement Project and to provide design engineering services for the future 2024 alley improvement project. Edwin Hancock previously managed alley projects for the Village, completed designs of alley projects in the Village, and is most qualified to perform these services. Design work for the 2024 alley project would be done in 2023 so that the project can be bid on later this year.

End
Recommendation
Recommendation
Adopt the Resolution.

Background
The Engineering Division requested a proposal from Edwin Hancock Engineering to provide professional engineering services related to alley improvements in 2023. The work includes providing construction engineering for the 23-4 Alley Improvement project including any environmental investigations needed and designing the future 2024 alley improvement project. Edwin Hancock has previously completed design and construction engineering for similar alley projects in the Village. Edwin Hancock is one of the four engineering consulting firms with a Master Agreement approved by the Village Board for doing projects via a task order procurement process.

The 2023 alley project includes rebuilding thirteen alley segments throughout the Village. The alleys being replaced under this contract have an average condition score of 18 with a 100 being a newly constructed alley whereas the overall system average condition score is 63. A map showing the locations of the alleys being replaced as part o...

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