Regular Village Board meetings are held at 7:30 p.m., the first and third Mondays of each month in Council Chambers of Village Hall, 123 Madison St. When a regular meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions, usually on the second and fourth Monday. However, dates and times of special meetings can vary and may change.

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File #: ORD 23-33    Name:
Type: Ordinance Status: Passed
In control: President and Board of Trustees
On agenda: 5/15/2023 Final action: 5/15/2023
Title: An Ordinance to Amend the Fiscal Year 2023 Budget to Procure External Support Grant Development Services
Attachments: 1. Ordinance, 2. VMO - New - External Support Climate Plan Administration $100,000

Submitted By                     

Marcella Bondie Keenan, Chief Sustainability Officer


Reviewed By

A.M. Zayyad, Deputy Village Manager


Agenda Item Title


An Ordinance to Amend the Fiscal Year 2023 Budget to Procure External Support Grant Development Services





Pursuant to the February 6, 2023, OPCAN presentation and Village Board discussion on funding of the Climate Ready Oak Park Plan (ID 23-01), this Ordinance amends the Fiscal Year 2023 budget to add $100,000 to procure external support to the VMO budget for grant development services.





Adopt the Ordinance.



Staff evaluated the recommendations made by the ‘Oak Park Climate Action Network’ (OPCAN) at the February 6, 2023, Village President and Board of Trustees meeting and subsequent email dated February 26, 2023, concerning additional grant writing capacity.


Based on the Board discussion during the February 6th meeting, and subsequent staff discussion, we concur with the recommendation to add grant writing capacity. Staff recommends contracting in FY 2023 for external grant services (i.e., prospecting, development, and administration) for all Village departments, with an emphasis on pursuing federal grant funding for climate action.


Fiscal Impact

Account GL string 1001.41020.101.530667 VMO External Support
Expenditure: $100,000
This will be paid for by drawing down General Fund Reserves


DEI Impact

The interrelated issues of climate change and biodiversity loss disproportionately adversely impacts several marginalized communities, including people of color, low-income individuals, individuals with disabilities, children, older adults, and individuals with limited proficiency in the dominant language.


Climate Ready Oak Park, adopted by the Board in 2022, includes two equity-centered commitments.

1.                     Direct forty percent of the public climate and sustainability dollars to the most vulnerable.

2.                     Partner with the most impacted to create climate and sustainability policies and programs.


By procuring support to acquire large, impactful external support, the Village can advance its equity goals to direct necessary and sufficient resources to those community members and neighborhoods which are most in need of Village investments. Furthermore, staff plan to engage impacted populations in any physical installation, programs or policy changes that result from participating in this initiative



Seek more information from staff. Not adopt the Ordinance.


Previous Board Action

The Village Board adopted the Climate Ready Oak Park plan on August 1, 2022.


The Village Board heard recommendations from the OPCAN community group and provided direction to Village staff on February 6, 2023.


Citizen Advisory Commission Action

The Environment & Energy Commission offered recommendations for the Climate Ready Oak Park plan in a series of meetings throughout 2021 and 2022.


Anticipated Future Actions/Commitments

Upon approval of the resolution, staff will select a qualified vendor to provide the requested services, through the established Village procurement process.


Intergovernmental Cooperation Opportunities

Intergovernmental partners can be notified of grant opportunities as identified by the Village’s grant services consultant.