Regular Village Board meetings are held at 7:30 p.m., the first and third Mondays of each month in Council Chambers of Village Hall, 123 Madison St. When a regular meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions, usually on the second and fourth Monday. However, dates and times of special meetings can vary and may change.

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File #: RES 23-251    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/5/2023 Final action: 9/5/2023
Title: A Resolution Approving a Purchase Price Agreement with US Digital Designs, Inc. for the Purchase of Phoenix G2 Automated Fire Station Alerting System Equipment for the Station 1 Bunk Room Project in an Amount Not to Exceed $44,076.00, Authorizing its Execution and Waiving the Village's Bid Process for the Agreement
Attachments: 1. Resolution, 2. Purchase Price Agreement - US Digital Designs, 3. US Digital Designs Proposal

Submitted By                     

Ronald Kobyleski, Fire Chief

 

Reviewed By

A.M. Zayyad, Deputy Village Manager

 

Agenda Item Title

Title

A Resolution Approving a Purchase Price Agreement with US Digital Designs, Inc. for the Purchase of Phoenix G2 Automated Fire Station Alerting System Equipment for the Station 1 Bunk Room Project in an Amount Not to Exceed $44,076.00, Authorizing its Execution and Waiving the Village’s Bid Process for the Agreement

 

End

Overview

Overview

The equipment for the automated fire station alerting system, including hardware, support, and warranty service, needs to be modified as part of the station one bunkroom upgrade project to ensure the current system continues to perform at maximum efficiency. This selected equipment is proprietary in design, and therefore staff recommends waiving the Village’s bid process to use US Digital Designs as the sole provider.

 

End

Recommendation

Recommendation

Adopt the Resolution.

 

Background

The current Automated Fire Station Alerting System, which is an essential communication tool that processes call from the 911 dispatch center for the Fire Department, was put into service in 2019. The reconfiguration and upgrades to the bunkroom at station one require additional equipment to ensure the system continues to perform at maximum efficiency. This was budgeted as part of the station one remodel project but not included in the bid package due to specialty training required for the installation. The installation will be done by trained/certified staff members of the Fire Department. 

 

Fiscal Impact

The FY23 Building Improvement Fund Budget, account number 3012-43790-101-540673  (Building Improvements, Public Works, Building Maintenance)does not contain the funding for this equipment purchase. Staff proposes to submit a Q3 budget amendment to request new funds from the Fund Balance to cover this purchase.

 

DEI Impact

N/A

 

Alternatives

Not adopt the Resolution and/or ask for further clarification.

 

Previous Board Action

N/A

 

Citizen Advisory Commission Action

N/A

 

Anticipated Future Actions/Commitments

N/A

 

Intergovernmental Cooperation Opportunities

N/A