Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 23-260    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/5/2023 Final action: 9/5/2023
Title: A Resolution Approving an Independent Contractor Agreement with Allied Garage Door, Inc. for the Public Works Center Exterior Door Replacement Project in an Amount Not to Exceed $38,388.00 and Authorizing its Execution
Attachments: 1. Resolution - 2023 PWC Exterior Door Replacement Project, 2. Independent Contractor Agreement - 2023 PWC Exterior Door Replacement Project, 3. Attachments - 2023 PWC Exterior Door Replacement Project
Submitted By
Rob Sproule, Public Works Director

Reviewed By
A.M. Zayyad, Deputy Village Manager

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Allied Garage Door, Inc. for the Public Works Center Exterior Door Replacement Project in an Amount Not to Exceed $38,388.00 and Authorizing its Execution

End
Overview
Overview
The Public Works Center has various exterior metal doors original to the building that are in poor condition. Staff proposes an agreement with Allied Garage Door, Inc. to replace multiple exterior doors at the Public Works Center.

Recommendation
Recommendation
Adopt the Resolution.

Background
The existing exterior metal doors being proposed for replacement are original to the Public Works Center when the building was built in 2007. The metal frames of these doors have become warped and rusted, making the doors difficult to open and close and creating a security breach when left open. The project involves removing the existing metal frames and doors along with all associated hardware (door closers, handles, hinges, thresholds and electronics) and installing new fire-rated metal doors, frames and hardware. The new doors and frames would be primed and painted once installed. Repairs to the Public Works Center main entrance double glass doors and the Fleet main entrance door are also included in this project. These doors do not require replacement but are experiencing intermittent issues, such as not closing entirely, dealignment, repeated loosening of key cylinders, and worn out hinges.

On June 28, 2023 staff issued a Request for Proposals (RFP) for the Public Works Center Exterior Door Replacement Project. The RFP was advertised in the Wednesday Journal and also posted on the Village web page. A total of four (4) companies attended the pre-bid meeting on July 14, 2023. Two (2) proposals were received. Allied Garage Door, Inc. submitted the most favorable proposal and staff recommends that the Vil...

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