Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 23-268    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/5/2023 Final action: 9/5/2023
Title: A Resolution Approving an Independent Contractor Agreement with Newcastle Electric, Inc. for Scada Cabinet Replacement in an Amount Not to Exceed $43,350.00 and Authorizing Its Execution
Attachments: 1. Resolution - SCADA Cabinet Replacement Project, 2. Independent Contractor Agreement - SCADA Cabinet Replacement Project, 3. Attachment - SCADA Cabinet Replacement Project - Contract Documents
Submitted By
Rob Sproule, Public Works Director

Reviewed By
A.M. Zayyad, Deputy Village Manager

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Newcastle Electric, Inc. for Scada Cabinet Replacement in an Amount Not to Exceed $43,350.00 and Authorizing Its Execution

End
Overview
Overview
The Central Pumping Station (CPS) Supervisory Controls and Data Acquisition (SCADA) Cabinet controls all of the automatic operations for the CPS and the alarm notifications for all three (3) pumping stations. The current system is at its end of life and is considered obsolete by the manufacturer. Staff proposes an Independent Contractor Agreement with Newcastle Electric to replace the existing cabinet and hardware.
End

Recommendation
Recommendation
Adopt the Resolution.

Background
The Central Pumping Station (CPS) is the Village's main pumping station, pumping over fifty percent (50%) of the Village's daily water demand. The CPS's Supervisory Controls and Data Acquisition (SCADA) Cabinet controls all of the automatic operations for the CPS and the alarm notifications for all three (3) pumping stations. The current system is at its end of life and is considered obsolete by the manufacturer. Spare parts are only available in, at best, refurbished conditions via websites such as eBay and Craigslist. As a result, servicing the current system is increasingly challenging and will soon not be possible. Depending on the failure, the outcome could be as detrimental as complete and indefinite disruption to the CPS's automatic operations. This project must take place after the completion of a previously approved CPS project for complete replacement of the variable frequency drives, otherwise, if done inversely, compatibility issues will arise.

The Village issued a Request for Bids (RFB) for an electrical contractor to remove the existing cabinet and replace it with a new cabinet, built and programmed by the Village's contracted SCA...

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