Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 23-269    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/5/2023 Final action: 9/5/2023
Title: A Resolution Approving a Task Order for Professional Engineering Services with Baxter & Woodman, Inc. for a Lead Service Line Replacement Plan and Public Education Development & Notification Strategy, in an Amount Not to Exceed $41,300 and Authorizing its Execution
Attachments: 1. Resolution - Lead Service Line Replacement Plan, 2. 2325651.00_TO_23_LSLRP_LSLProgramAssist, 3. MasterAgreement-BaxterWoodman
Submitted By
Rob Sproule, Public Works Director

Reviewed By
A.M. Zayyad, Deputy Village Manager

Agenda Item Title
Title
A Resolution Approving a Task Order for Professional Engineering Services with Baxter & Woodman, Inc. for a Lead Service Line Replacement Plan and Public Education Development & Notification Strategy, in an Amount Not to Exceed $41,300 and Authorizing its Execution

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Overview
Overview
The Water & Sewer Division requested a proposal from Baxter & Woodman to assist with developing an Initial Lead Service Line Replacement Plan (LSLRP) that is due to the Illinois Environmental Protection Agency (IEPA) on April 15, 2024. The requirement is part of the Illinois Lead Service Line Replacement and Notification Act that went into law on January 1, 2022. Baxter & Woodman will also provide a Public Education & Notification Strategy that is required by the new law.
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Recommendation
Recommendation
Adopt the Resolution.

Background
New laws affect all community water systems (CWS) in regard to the identification, documentation, and handling of lead service lines. With changing legal requirements set forth by state and federal authorities, it can be a significant challenge for any water utility to stay up to date with the latest information and how best to manage the operational, financial, and administrative impacts these can have.

Most recently, the Illinois Lead Service Replacement and Notification Act (Act) was signed into law on January 1, 2022, which requires all community water systems to perform the following major actions, some of which are subject to annual updates:

1. Develop and maintain a Water Service Line Material Inventory
2. Develop and implement a Lead Service Line Replacement Plan
3. Prepare public notification and education materials to meet the Act's requirements
4. Conduct a full replacement of any and all lead service lines from the CWS's water main to the customer's meter if the service is impacted in any way a...

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