123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Tuesday, December 3, 2024  
6:00 PM  
Village Hall  
Regular Meeting at 6:00 p.m., in Council Chambers (Room 201)  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are discussed.  
If you wish to provide public comment, complete the "Instructions to Address the Village  
Board" form which is available at the back of the Chambers and present it to the Village  
Clerk at the Board table. When recognized, approach the podium and state your name  
first. If you wish to provide comment by virtual means, contact the Village Clerk's Office  
prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to  
publiccomment@oak-park.us. Your camera must remain on while speaking. Please  
limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
Non-agenda public comment is a time set aside at the beginning of a meeting for  
individuals to speak about an issue or concern that is not on that meeting's agenda. It is  
not intended for a dialogue with the Board. Non-agenda public comment is limited to 30  
minutes with a limit of three minutes per person. If non-agenda public comment exceed  
30 minutes, public comment will resume after the items listed under the regular agenda  
are complete. See instructions above on how to provide public comment.  
Instructions for Agenda Public Comment  
Comments are three minutes per person per agenda item with a maximum of three  
agenda items on which an individual may speak. In addition, the Village Board permits a  
maximum of five persons to speak on each side of any one topic which is scheduled for  
or has been the subject of a public hearing by a designated hearing body. These items  
are noted with (*). See instructions above on how to provide public comment.  
I. Call to Order  
II. Roll Call  
III. Agenda Approval  
IV. Minutes  
A.  
MOT 24-272  
A Motion to Approve Minutes from the October 8, 2024 Regular Meeting  
of the Village Board  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
B.  
C.  
MOT 24-281  
A Motion to Approve Minutes from the October 29, 2024 Special Meeting  
of the Village Board.  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
MOT 24-282  
A Motion to Approve Minutes from the November 4, 2024 Special Meeting  
of the Village Board  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
V. Non-Agenda Public Comment  
VI. Village Manager Reports  
VII. Village Board Committees & Trustee Liaison Commission Reports  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
VIII. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
D.  
ID 24-617  
Board and Commission Vacancy Report for December 3, 2024  
Overview:  
N/A  
IX. Citizen Commission Appointments, Reappointments and Chair Appointments  
Names are forwarded from the Citizens Involvement Commission to the Village Clerk and  
then forwarded to the Village President for recommendation. If any appointments are  
ready prior to the meeting, the agenda will be revised to list the names.  
E.  
MOT 24-284  
A Motion to Consent to the Village President’s Appointment of:  
Board of Health - Judy Ann Carter, Appoint as Commissioner  
Civic Information Systems Commission - Sharon Newton, Appoint as Chair  
Community Development Citizens Advisory Committee - Joseph Ruesewald,  
Appoint as Member  
X. Public Hearing  
F.  
ID 24-610  
Public Hearing on the Fiscal Year 2025 Tentative Annual Budget of the  
Village of Oak Park  
Overview:  
Notice of the public hearing on the Village’s tentative annual budget was  
published in the Wednesday Journal on November 13, 2024. The public hearing  
was opened by the Village Board on November 21, 2024, and continued to  
December 3, 2024, without discussion. The public hearing will be held and  
adjourned at the meeting of the Village Board on December 3, 2024 at 6:00  
p.m.  
XI. Consent Agenda  
G.  
H.  
I.  
ORD 24-163  
Concur with the Historic Preservation Commission and Adopt an Ordinance  
Amending Chapter 7 (“Buildings”), Article 9 (“Historic Preservation”) of the  
Oak Park Village Code  
Overview:  
The Historic Preservation Commission recommends the Historic Preservation  
Ordinance be amended relative to voting requirements for Certificates of  
Appropriateness from the majority of a quorum (4 of 11 members) to a quorum  
(6 of 11 members).  
ORD 24-167  
Concur with the Zoning Board of Appeals’ Recommendation and Adopt an  
Ordinance Granting a Special Use Permit to Operate a Massage Service  
Establishment at 1011 Lake Street - Suite 304  
Overview:  
The Applicant, Worthy Body Work & Wellness, seeks a special use permit to  
establish a shiatsu therapy establishment within the DT-1 Downtown Business  
Zoning District on the third floor of the By-Line Bank building at 1011 Lake  
Street.  
ORD 24-169  
An Ordinance Approving the Renewal of a Lease with Greenplan  
Management, Inc. for the Property Located at 618 South Austin Boulevard  
and Authorizing its Execution.  
Overview:  
The property located at 618 S. Austin Boulevard serves as a police department  
substation. The current lease agreement expires on December 31, 2024. This  
two-year renewal agreement spans the timeframe of January 1, 2025 -  
December 31, 2026.  
J.  
ORD 24-171  
An Ordinance Authorizing the Donation of Surplus Bicycles Owned by the  
Village of Oak Park  
Overview:  
The Police Department has a surplus of bicycles that are no longer necessary  
or useful to the Village and, therefore, the continued storage and ownership of  
the bicycles are no longer in the Village’s best interest.  
K.  
ORD 24-172  
Adoption of An Ordinance Amending Chapter 26 (“Water”), Article 2  
(“Charges and Collections”) of the Oak Park Village Code Regarding the  
Rates for Water and Sewer Services  
Overview:  
This item is for adoption of an Ordinance that proposes to change the fee  
charged for Water and Sewer services for 2025. Staff proposes to adjust the  
2025 Water & Sewer rate according to the estimated Consumer Price Index.  
The rate is estimated at 4%.  
L.  
MOT 24-273  
A Motion to Concur with the Transportation Commission’s  
Recommendation to Establish Night Permit Parking Within the Enclave  
Parking Lot Located at 1245 Fair Oaks Avenue  
Overview:  
On November 11, 2024, the Transportation Commission recommended  
approval of establishing night permit parking within the existing enclave  
parking lot located adjacent to 1245 Fair Oaks Avenue.  
M.  
RES 24-327  
A Resolution Authorizing a Professional Services Agreement with Wight &  
Company for Architectural Design Review Services for Fiscal Year 2025 and  
an Option to Renew for Two Additional One-Year Terms in an Amount Not  
to Exceed $35,000.00 Annually.  
Overview:  
The Development Services Department issued a Request for Proposals for  
professional services for fiscal year 2025 which includes two renewable  
one-year terms. The Village Board approved a Professional Services Agreement  
in 2019 and again in 2021 with a two-year renewal provision that ends this  
year 2024. The attached agreement is for a new professional services  
agreement for 2025 with two one-year renewal options. These services are for  
architectural design consultation associated with Planned Development  
applications and applicable building permit applications. ..  
N.  
O.  
P.  
RES 24-328  
A Resolution Approving a Professional Services Agreement with Gilbert  
Grossi to Act as an Administrative Law Judge for the Village of Oak Park for  
a One Year Period and Authorizing Its Execution  
Overview:  
The Village annually hires administrative law judges under contract for the  
Village’s administrative adjudication process. The law judge conducts hearings  
of alleged violations of Village ordinances.  
RES 24-329  
A Resolution Approving a Professional Services Agreement with Rhonda  
Sallee Ramos to Act as an Administrative Law Judge for the Village of Oak  
Park for a One-Year Period and Authorizing Its Execution  
Overview:  
The Village annually hires administrative law judges under contract for the  
Village’s administrative adjudication process. The law judges conducts  
hearings of alleged violations of Village ordinances  
RES 24-334  
A Resolution Approving a Supplemental Statement of Work for the GIS  
Consortium Service Provider Contract for 2025 with Municipal GIS  
Partners, Incorporated in an Amount Not to Exceed $240,396.00,  
Authorizing its Execution and Waiving the Village’s Bid Process  
Overview:  
At its regular meeting on August 4, 2014, the Village of Oak Park Board  
directed staff to join the local Graphic Information System Consortium (GISC).  
This significantly enhanced the Village’s GIS capabilities by offering training  
and access to GIS tools for all employees, while also providing public access to  
GIS data. The proposed Resolution approves a Supplemental Statement of Work  
for the 2025 GISC Service Provider Contract with Municipal GIS Partners,  
Incorporated (MGP) to continue providing GIS services to the Village through  
shared resources among 44 participating communities.  
Q.  
RES 24-339  
A Resolution Approving an Amendment to a Community Development  
Block Grant Subrecipient Grant Agreement Between the Village of Oak  
Park and Thrive Counseling Center and Authorizing its Execution  
Overview:  
On September 16, 2024, the Village approved a motion to allocate $35,132 in  
CDBG funds to Thrive Counseling Center for PY2024. Thrive Counseling Center  
is requesting an amendment to the scope of work.  
R.  
RES 24-348  
A Resolution Approving an Agreement for Public Health Nurse Services  
with Patrice Steurer, R.N., Not to Exceed $93,000 thru December 31, 2025,  
and Authorizing Its Execution  
Overview:  
This position is a contract nurse that supports the Village’s one full-time staff  
nurse position. This position completes required reporting on communicable  
disease control activities as required of a certified local health department in  
Illinois, and provides back-up for immunization clinics. This position also works  
with the staff nurse on other health-related activities, such as training, and  
information sessions with our local community partners.  
S.  
RES 24-350  
A Resolution Approving the Renewal of the Dumping of Excavated  
Materials Price Agreement with Waste Management of Illinois, Inc. in an  
Amount Not to Exceed $275,000.00  
Overview:  
The Public Works Department, Water, Sewer, and Street Divisions, dispose of  
approximately 2,500-3,000 tons of excavated materials each year from water  
and sewer repair excavations. This item allows for the disposal of this  
material at a local transfer station. The Agreement provides for two additional  
one (1) year renewal periods. This would be the second of the two annual  
renewals.  
T.  
RES 24-351  
A Resolution Approving a Purchase Price Agreement with G & M Trucking,  
Inc. for Stone & Sand Materials in an Amount not to Exceed $73,000.00 and  
Authorizing its Execution  
Overview:  
The Water and Sewer Division of the Public Works Department is responsible  
for maintaining the water distribution and sewer collection systems in the  
Village. The department annually seeks competitive bids for stone & sand  
materials.  
U.  
RES 24-352  
A Resolution Approving a Renewal of the Independent Contractor  
Agreement with Advance Sweeping Services Inc., for Village Wide Street  
Sweeping Services in an Amount not to Exceed $175,000.00 and  
Authorizing its Execution  
Overview:  
The Public Works Department is responsible for the maintenance of  
approximately 250 lane miles, which includes the sweeping of main arterials  
and residential streets as well as twelve Business District Areas. Staff  
recommends a renewal of the current Independent Contractor Agreement with  
Advance Sweeping Services, Inc. for Village-wide street sweeping services that  
expire on December 31, 2023. The Agreement allows for two additional  
one-year renewal periods. This would be the second of the two annual  
renewals.  
V.  
RES 24-353  
A Resolution Approving the Renewal of the Independent Contractor  
Agreement with Davis Tree Care and Landscape, Incorporated for Village  
Wide Parkway Tree Pruning and Removal Services in an Amount not to  
Exceed $460,000.00 and Authorizing its Execution  
Overview:  
The Public Works Department is responsible for Parkway Tree Pruning and  
Removal. To assist in this effort, a contractor is utilized. Davis Tree Care and  
Landscape, Incorporated performed this work over the past year following a  
competitive bidding process. The Agreement provides for two possible one (1)  
year renewals. It is proposed to exercise the first of the two possible renewals  
with Davis Tree Care and Landscape, Incorporated for Fiscal Year 2025  
Parkway Tree Pruning and Removal Services.  
W.  
RES 24-354  
A Resolution Approving the Renewal of the Independent Contractor  
Agreement with A & B Landscaping and Tree Service, Inc. for Village Wide  
Parkway Tree Removal and Stumping Services in an Amount not to exceed  
$205,000.00 and Authorizing its Execution  
Overview:  
The Public Works Department is responsible for Parkway Tree Removal and  
Stumping. To assist in this effort, a contractor is utilized. A & B Landscaping  
and Tree Service, Inc. performed this work over the past year following a  
competitive bidding process. The Agreement provides for two possible one (1)  
year renewals. It is proposed to exercise the first of the two possible renewals  
with A&B Landscaping and Tree Service, Inc. for Fiscal Year 2025 Parkway Tree  
Removal and Stumping Services.  
X.  
RES 24-355  
A Resolution Approving a Purchase Price Agreement with Core & Main LP  
for 2025 Water & Sewer Repair Parts and Materials in an Amount not to  
Exceed $55,000.00 and Authorizing its Execution  
Overview:  
The Water and Sewer Division of the Public Works Department is responsible  
for maintaining the water distribution and sewer collection systems in the  
Village. The department annually seeks competitive bids for water main parts  
and materials and sewer pipe parts and materials.  
Y.  
RES 24-356  
A Resolution Approving a Purchase Price Agreement with Underground  
Pipe & Valve Company for 2025 Water & Sewer Repair Parts and Materials  
in an Amount not to Exceed $60,000.00 and Authorizing its Execution  
Overview:  
The Water and Sewer Division of the Public Works Department is responsible  
for maintaining the water distribution and sewer collection systems in the  
Village. The department annually seeks competitive bids for water main parts  
and materials and sewer pipe parts and materials.  
Z.  
RES 24-357  
A Resolution Approving a Renewal to the Independent Contractor  
Agreement with IHC Construction Companies, L.L.C. for the 2025 Water  
Service Line Replacement Program, in an Amount not to Exceed  
$500,000.00 and Authorizing its Execution  
Overview:  
This renewal provides for the replacement of the Village’s portion of potable  
lead water service lines throughout the village and whole service line  
replacements on emergency repairs. As residents replace their portion of the  
lead water service line with copper pipe the Village will replace our side.  
Annually, the Village hires a contractor to assist in completing this work. IHC  
Construction Companies has performed this work last year after a competitive  
bidding process for 2023. The Agreement provides for two possible one-year  
renewals. It is proposed to exercise the first renewal with IHC Construction  
Companies for fiscal year 2025 water service line replacement program.  
AA.  
RES 24-359  
A Resolution Approving a Renewal of the Professional Services Agreement  
with Christopher B. Burke Engineering, Ltd. for Professional Engineering  
Services for Permit Plan Review and Inspection Services in 2025 in an  
Amount not to Exceed $165,000 and Authorizing its Execution  
Overview:  
The Engineering Division is responsible for reviewing and inspecting permit  
work in the public right of way and utilizes consultant services for the majority  
of these permit services. Staff requested a renewal of the current agreement  
with Christopher B. Burke Engineering for these services up through the end of  
2025 for a not-to-exceed amount of $165,000. The Agreement allows for two  
additional one-year renewal periods. This would be the second of the two  
potential annual renewals.  
A Resolution Approving the Renewal of a Professional Services Agreement with  
Securitas Security Services USA, Inc. in an Amount Not to Exceed $717,031.00 for  
Security and Support Staff Services at Village Parking Structures and in an Amount  
Not to Exceed $76,519.00 for Security and Support Staff Services Provided at Village  
Hall from January 1, 2025, through December 31, 2025, and Authorizing Its Execution  
AB.  
RES 24-361  
Overview:  
The Village contracts for security and customer support staff services at  
Village-owned parking garages 24-hours per day, 365 days a year. Additionally, this  
contracted staff is utilized to monitor Village Hall after business hours for Village  
Board and Commission meetings, Administrative Adjudication hearings, and early  
voting.  
AC.  
RES 24-362  
A Resolution Approving a Renewal of a Parking Lot License Agreement  
Between the Village of Oak Park and ZipCar, Inc. and Authorizing Its  
Execution  
Overview:  
The Village’s existing agreement with ZipCar, Inc., which permits ZipCar to  
utilize up to ten (10) public parking spaces in select locations throughout the  
community, will expire on December 31, 2024. Staff recommends the Village  
Board approve a renewal of the license agreement, which would extend the  
Village’s arrangement with ZipCar through December 31, 2025. This is the first  
of two (2) optional one (1) year renewals.  
AD.  
AE.  
AF.  
AG.  
AH.  
RES 24-363  
A Resolution Approving a Professional Services Agreement with Susan  
Davis Brunner to Act as an Administrative Law Judge for the Village of Oak  
Park for a One-Year Period and Authorizing Its Execution  
Overview:  
The Village annually hires administrative law judges under contract for the  
Village’s administrative adjudication process. The law judge conducts  
hearings of alleged violations of Village ordinances.  
RES 24-364  
A Resolution Approving a Professional Services Agreement with Carrie  
Belle Washington to Act as an Administrative Law Judge for the Village of  
Oak Park for a One-Year Period and Authorizing Its Execution  
Overview:  
The Village annually hires administrative law judges under contract for the  
Village’s administrative adjudication process. The law judges conduct  
hearings of alleged violations of Village ordinances.  
RES 24-365  
A Resolution Approving a Professional Services Agreement with Stuart  
Alpern to Act as an Administrative Law Judge for the Village of Oak Park  
for a One-Year Period and Authorizing Its Execution  
Overview:  
The Village annually hires administrative law judges under contract for the  
Village’s administrative adjudication process. The law judge conducts  
hearings of alleged violations of Village ordinances.  
RES 24-366  
A Resolution Approving a Professional Services Agreement with Laurie L.  
Samuels to Act as an Administrative Law Judge for the Village of Oak Park  
for a One-Year Period and Authorizing Its Execution  
Overview:  
The Village annually hires administrative law judges under contract for the  
Village’s administrative adjudication process. The law judge conducts  
hearings of alleged violations of Village ordinances.  
RES 24-367  
A Resolution Approving a Bailiff Services Agreement with Frank Esposito to  
Act as a Bailiff for the Village of Oak Park for a One-Year Period and  
Authorizing its Execution  
Overview:  
The proposed agreement provides for one of the Village’s Bailiffs, who  
provides contractual security services during administrative adjudication  
hearings. The Village has historically had two contracted Bailiffs.  
AI.  
RES 24-368  
A Resolution Approving a Renewal of the Independent Contractor  
Agreement with Allied Garage Door, Inc. to provide Emergency Overhead  
Door Repairs and Maintenance Services at Village-owned Facilities in 2025  
in an Amount Not to Exceed $52,500.00  
Overview:  
The Public Works Department is responsible for the maintenance and repair of  
Village-owned facilities. A number of these facilities have large overhead  
doors for vehicle access including Village Hall, the Public Works Center, the  
Central Pump Station, Holley Court Parking Garage, Avenue Parking Garage,  
and OPRF High School Parking Garage. Staff request a renewal of the current  
Independent Contractor Agreement with Allied Garage Door, Inc. for emergency  
overhead door repair that expires on December 31, 2024. The Agreement  
allows for two additional one-year renewal periods. This would be the second  
of the two annual renewals.  
AJ.  
RES 24-369  
A Resolution Approving a Bailiff Services Agreement with Joseph  
Giammona to Act as a Bailiff for the Village of Oak Park for a One-Year  
Period and Authorizing its Execution  
Overview:  
The proposed agreement provides for one of the Village’s bailiffs, who provides  
contractual security services during administrative adjudication hearings. The  
Village has historically contracted for two bailiffs.  
AK.  
RES 24-370  
A Resolution Approving a Renewal of an Independent Contractor  
Agreement with A & B Landscaping & Tree Service, Inc. for Snow Plowing  
and Salting of Village Leased/Owned Parking Lots and Sidewalk Snow  
Shoveling for Fiscal Year 2025 in an Amount Not to Exceed $75,000.00 and  
Authorizing Its Execution  
Overview:  
The proposed renewal of the agreement provides for snow and ice removal for  
a portion of the Village’s surface parking lots as well as the Village’s Sidewalk  
Snow Removal Assistance Program. Another proposed renewal agreement,  
contained in a separate agenda item, will provide for snow and ice removal for  
the remainder of the Village’s parking lots.  
AL.  
RES 24-371  
A Resolution Approving a Renewal of an Independent Contractor  
Agreement with G. A. Paving, LLC for Snow Plowing and Salting of Village  
Leased/Owned Parking Lots for Fiscal Year 2025 in an Amount Not to  
Exceed $75,000.00 and Authorizing Its Execution  
Overview:  
The proposed renewal of the agreement provides for snow and ice removal for  
a portion of the Village’s surface parking lots. Another proposed renewal  
agreement, contained in a separate agenda item, will provide for snow and ice  
removal for the remainder of the Village’s parking lots as well as the Sidewalk  
Snow Removal Assistance Program.  
AM.  
RES 24-372  
A Resolution Approving an Independent Contractor Agreement with Total  
Parking Solutions, Inc. for the Service, Maintenance, and Cellular  
Connectivity of One Hundred and Fifty-Five (155) Cale Pay Stations During  
Fiscal Year 2025 in an Amount Not to Exceed $241,800.00 and Authorizing  
Its Execution  
Overview:  
The contractor, Total Parking Solutions, Inc., will service and maintain one  
hundred and fifty-five (155) Cale pay stations located throughout the Village.  
Additionally, the contractor will provide cellular connectivity to ensure constant  
communication to the Cale WebOffice monitoring server for the pay stations.  
Maintenance and cellular connectivity are necessary to ensure a convenient  
and reliable parking experience for residents and visitors to Oak Park.  
AN.  
RES 24-373  
A Resolution Approving an Amendment to an Independent Contractor to  
Change the Not to Exceed Amount from $91,700.00 to $101,700 for Fiscal  
Year 2024 and Approving an Independent Contractor Agreement for Fiscal  
Year 2025 in an Amount Not to Exceed $110,000.00 both with Revcon  
Technology Group, Inc. for the Service and Maintenance of Parking Access  
and Revenue Control Systems at the Village’s Holley Court and Avenue  
Parking Garages and Authorizing their Execution  
Overview:  
An increase to the 2024 agreement is necessary to pay outstanding invoices  
for repairs that are not covered by the service and maintenance agreement.  
This Resolution also authorizes the execution of an agreement for the term of  
01/01/25 through 12/31/24. This is a sole source agreement since Revcon is  
the only Illinois dealer and servicer of the TIBA system. Timely service and  
maintenance of the equipment are necessary to ensure a convenient and  
reliable parking experience for residents and visitors to Oak Park.  
AO.  
RES 24-374  
A Resolution Approving the Renewal of a Parking Lot License Agreement  
with 840 Oak Park, LLC for a One-Year Term and Authorizing Its Execution  
Overview:  
The Village historically enters into license agreements with entities in order to  
provide parking in areas where municipal-owned parking options are limited or  
unavailable and demand for parking exists. The proposed renewal of the  
license agreement would continue the Village’s ability to administer overnight  
parking permits within Lot 11, located on privately owned property at 726  
Wesley Avenue.  
AP.  
AQ.  
AR.  
RES 24-376  
A Resolution Approving a Task Order with Civiltech Engineering, Inc. for  
Professional Transportation Engineering Staffing and Services for 2025 in  
an Amount Not to Exceed $425,000 and Authorizing its Execution  
Overview:  
The Engineering Division requested a proposal from Civiltech Engineering to  
provide part-time staffing services for a transportation engineer to oversee the  
transportation systems, current planning efforts, and the traffic calming  
process for 2025. Civiltech submitted a proposal based on hourly rates for the  
various positions in an estimated not to exceed the amount of $425,000. This  
amount is based on an anticipated staffing level of 3-days per week, work  
associated with administering the traffic calming process for the remaining  
petitions in hand, and additional various transportation engineering services  
for the calendar year of 2025.  
RES 24-377  
A Resolution Approving an Amendment to the Professional Services  
Agreement with Terra Engineering, Ltd. for the Design of the Oak Park  
Avenue Streetscape and Utility Projects to Change the not to Exceed  
Amount from $998,577 to $1,121,790 and Authorizing its Execution  
Overview:  
In 2023 the Village approved an agreement with Terra Engineering for the  
phase II design of the Oak Park Avenue Streetscape and Utility Project. During  
the design additional scope was added to the project primarily for water and  
sewer main improvements on South Boulevard, alley and lighting  
improvements adjacent to the Avenue Parking Garage, preparing easement  
documents, and incorporating wayfinding. The additional design costs for the  
changes amount to $123,213 and adjust the not-to-exceed contract from  
$998,577 to $1,121,790.  
RES 24-384  
A Resolution Approving an Amendment to a Contract with R.W. Dunteman  
Company for Project No. 24-6 Pavement Preservation, to Change the Not  
to Exceed Amount from $572,340 to $588,654, Authorizing its Execution,  
and Directing Staff to Prepare the Necessary Budget Amendment  
Overview:  
During the construction of the 2024 Pavement Preservation Project, various  
quantity adjustments for pavement patching and pavement markings resulted  
in the final contract cost exceeding the awarded amount by $16,314. The  
amendment to the contract with R.W. Dunteman Company adjusts the final  
construction cost for the project from $572,340 to $588,654. There are  
available funds for these additional costs from savings from completed alley  
projects.  
AS.  
RES 24-386  
A Resolution Approving the Renewal of the Master Agreement with  
TranSystems Corporation for Professional Engineering Services in 2025 and  
Authorizing its Execution  
Overview:  
TranSystems Corporation (along with three other firms) has been working with  
the Village since 2021 under a Master Agreement for providing professional  
engineering services using a task order system. The Master Agreements has a  
three-year initial term with the option for two one-year extensions. The initial  
three-year term of the Master Agreement expires at the end of 2024 and this  
item is for a one-year renewal of the existing Master Agreement with  
TranSystems Corporation. TranSystems has done an excellent job designing  
and managing a variety of projects in the last three years.  
AT.  
RES 24-295  
A Resolution Authorizing the Release of the Draft Program Year 2023  
Consolidated Annual Performance and Evaluation Report (CAPER) for a  
Comment Period and Approval Thereafter  
Overview:  
The Consolidated Annual Performance and Evaluation Report (CAPER) is a U. S.  
Department of Housing and Urban Development (HUD) required document that  
the Community Development Block Grant (CDBG) grantees must submit each  
year. The 2023 Program Year (PY) ended September 30, 2024, and this Draft PY  
2023 CAPER must be released for a 15-day public comment period before it is  
submitted to HUD on December 30, 2024.  
AU.  
RES 24-303  
A Resolution Authorizing the Purchase of Excess Public Entity Liability  
Insurance, Excess Workers’ Compensation Insurance, Property Insurance,  
Crime Coverage, and Cyber Liability for the Village of Oak Park for Fiscal  
Year 2025 in an Amount Not to Exceed $864,671  
Overview:  
The Resolution authorizes the purchase of excess insurance for amounts over  
the Village’s self-insured retention amounts for coverage for public entity  
liability insurance, excess workers’ compensation insurance, property  
insurance, crime coverage, and cyber liability for fiscal year 2025.  
AV.  
RES 24-349  
A Resolution Approving the Engagement of Attorneys/Law Firms for Legal  
Services to be Performed on Behalf of the Village of Oak Park for the 2025  
Fiscal Year.  
Overview:  
Since 2012, it has been standard protocol for the Village Manager to bring all  
engagements for contractual legal services to the Village Board for  
authorization in the event that through the course of a calendar year, the costs  
of services were to exceed $50,000.  
AW. RES 24-375  
A Resolution Authorizing Approval of a Funding Grant Agreement between  
the Village of Oak Park and Visit Oak Park in the Amount of $209,042 for  
Fiscal Year 2025 and Authorizing its Execution.  
Overview:  
The 2025 Funding Grant Agreement between the Village of Oak Park and Visit  
Oak Park, including a scope of services and program goals and measures, in  
the Amount of $209,042 for Fiscal Year 2025, is presented for the Village  
Board’s review and approval.  
AX.  
RES 24-378  
A Resolution Approving an Amendment to the Contract with Marking  
Specialists Corporation for Project 23-15, Bike Boulevard Pavement  
Marking and Signage Improvements, to Change the Not to Exceed Amount  
from $135,548 to $153,418 and Authorizing its Execution  
Overview:  
During the construction of the 2023 Bike Boulevard project, various quantity  
adjustments for pavement markings and signage resulted in the final contract  
cost exceeding the awarded amount by $17,870. The amendment to the  
contract with Marking Specialists Corporation adjusts the final construction  
cost for the project from $135,548 to $153,418.  
AY.  
AZ.  
RES 24-379  
A Resolution Approving a Parking Lot License Agreement with Pilgrim  
Congregational Church of Oak Park and Authorizing Its Execution  
Overview:  
Historically, the Village has entered into a license agreement for the use of the  
parking lot owned by Pilgrim Congregational Church (Lot 22). The proposed  
agreement continues this arrangement for Fiscal Year 2025.  
RES 24-382  
A Resolution Approving a Three-Year Professional Services Agreement with  
Fresh Coast Capital LLC., d/b/a as GreenPrint Partners, LLC. for the Climate  
Ready Rainscapes Program Management in an Amount not to Exceed  
$52,000 in 2025 and Authorizing Its Execution  
Overview:  
The Village has been working with GreenPrint Partners to revise the  
Rainscapes grant program (previously named RainReady) to be more efficient  
for staff and consultants, make it more customer-friendly, and include equity  
considerations. The revised Rainscapes grant program is being presented as a  
separate agenda item at tonight’s meeting. The Engineering Division has  
negotiated a contract with GreenPrint Partners for administering the revised  
grant program for 2025. The cost to administer the proposed 2025 grant  
program is not to exceed $52,000.  
BA.  
RES 24-383  
A Resolution Approving the Village of Oak Park’s Climate Ready Rainscapes  
Grant Program Beginning in 2025  
Overview:  
The Village worked with GreenPrint Partners to revise the Rainscapes grant  
program (previously named RainReady) to be more efficient for staff and  
consultants, make it more customer friendly, and include equity considerations.  
The Engineering Division recommends approval of the redesigned program for  
implementation starting in 2025. The grant program offers 50% reimbursement  
up to $2,00 to homeowners for projects such as rain gardens, permeable  
pavers, cisterns, de-paving projects, etc. The professional services agreement  
for the administration of the program is being presented as a separate agenda  
item at tonight’s meeting.  
BB.  
RES 24-385  
A Resolution Approving a Task Order for Professional Engineering Services  
with TranSystems Corporation for Construction Engineering for the Oak  
Park Avenue Streetscape Project, in an Amount Not to Exceed $1,522,388  
and Authorizing its Execution  
Overview:  
The Engineering Division requested a proposal from TranSystems Corporation  
to provide construction engineering services for the Oak Park Avenue  
Streetscape Project. The project includes sewer and water mains,  
streetscaping, street lighting and traffic signals, public art, and roadway  
reconstruction generally on Oak Park Avenue from Randolph to Ontario along  
with portions of South Boulevard. TranSystems has previously provided  
construction management services for large projects similar to this on Lake  
Street and Madison Street and is best qualified to perform the work.  
TranSystems has partnered with Terra Engineering for inspection and design  
support as well as the Prescott Group and a5 for managing communications,  
marketing, and the project’s website.  
BC.  
RES 24-387  
A Resolution Approving the Renewal of the Master Agreement with Edwin  
Hancock Engineering Co. for Professional Engineering Services in 2025 and  
Authorizing its Execution  
Overview:  
Edwin Hancock Engineering Co. (along with three other firms) has been  
working with the Village since 2021 under a Master Agreement for providing  
professional engineering services using a task order system. The Master  
Agreement has a three-year initial term with the option for two one-year  
extensions. The initial three-year term of the Master Agreement expires at the  
end of 2024 and this item is for a one-year renewal of the existing Master  
Agreement with Edwin Hancock Engineering Co. Hancock has done an  
excellent job designing and managing a variety of projects in the last three  
years.  
BD.  
RES 24-388  
A Resolution Approving the Renewal of the Master Agreement with V3  
Companies, Ltd. for Professional Engineering Services in 2025 and  
Authorizing its Execution  
Overview:  
V3 Companies (along with three other firms) has been working with the Village  
since 2021 under a Master Agreement for providing professional engineering  
services using a task order system. The Master Agreement has a three-year  
initial term with the option for two one-year extensions. The initial three-year  
term of the Master Agreement expires at the end of 2024 and this item is for a  
one-year renewal of the existing Master Agreement with V3 Companies. V3  
has done an excellent job designing and managing a variety of projects in the  
last three years.  
BE.  
RES 24-389  
A Resolution Approving the Renewal of the Master Agreement with Baxter  
& Woodman, Inc. for Professional Engineering Services in 2025 and  
Authorizing its Execution  
Overview:  
Baxter & Woodman (along with three other firms) has been working with the  
Village since 2021 under a Master Agreement for providing professional  
engineering services using a task order system. The Master Agreement has a  
three-year initial term with the option for two one-year extensions. The initial  
three-year term of the Master Agreement expires at the end of 2024 and this  
item is for a one-year extension of the existing Master Agreement with Baxter  
& Woodman. Baxter & Woodman has done a good job on several pump station  
projects and projects related to the water distribution system.  
BF.  
RES 24-390  
A Resolution Authorizing Approval of a Funding Grant Agreement between  
the Village of Oak Park and the Oak Park Area Arts Council in the Amount  
of $278,000 for 2025 and Authorizing its Execution  
Overview:  
The 2025 Funding Grant Agreement between the Village of Oak Park and the  
Oak Park Area Arts Council (OPAAC), including the scope of services and  
program goals and measurements, is presented to the Village Board for review  
and approval.  
BG.  
BH.  
RES 24-393  
Resolutions Approving and Authorizing the Annual Renewal of  
Pawnbrokers Business Licenses  
Overview:  
Article 48 (“Pawnbrokers”) of Chapter 8 (“Business Licensing”) of Oak Park  
Village Code requires that the annual renewal of business licenses for  
pawnbrokers be given at the direction and approval of the Village President  
and Board of Trustees, upon authorization of the Police Chief.  
RES 24-394  
A Resolution Approving a Renewal of the Professional Service Agreement  
with Gasvoda & Associates, Inc. for Scada Integration Services in 2025, in  
an Amount not to Exceed $67,000.00 and Authorizing its Execution  
Overview:  
Gasvoda & Associates, Inc. is our current contractor that provides Scada  
Integration services. In 2024, S.W. Schmitz, LLS d.b.a. Automatic Control  
Services now owned by Gasvoda & Associates, Inc. was selected as the lowest  
bidder from an open bidding process. The agreement includes the option for  
two one-year renewals. Gasvoda & Associates, Inc. did excellent work last  
year and staff is recommending exercising the first of two annual renewals  
with Gasvoda & Associates, Inc. for 2025.  
BI.  
RES 24-395  
A Resolution Approving A Memorandum of Understanding with the Illinois  
Fraternal Order of Police Labor Council, Lodge No. 8, for the Purpose of  
Establishing an Alternate Work Schedule for Police Department Patrol  
Officers in 2025 and Authorizing its Execution  
Overview:  
This is an agreement between the Village and the Illinois Fraternal Order of  
Police Labor Council Lodge No. 8 Patrol Officers to implement an alternative  
work schedule in 2025. This agreement allows the Village and the Union to  
agree to an alternate work schedule than what is described in the collective  
bargaining agreement for a one-year period. The Village and the Union  
typically create these arrangements annually apart from contract negotiations.  
BJ.  
RES 24-396  
A Resolution Approving execution of a Lease Agreement with Stryker  
Cooperation for (4) Power Cots, (4) Power Load Units, (4) Manual Stair  
Chairs, and (4) Power Stair Chairs and related support not to exceed  
$1,380,000 Authorizing its Execution.  
Overview:  
This contract will be paid in 10 yearly installments. This lease agreement  
provides (4) Power Cots, (4) Power Load Units, (4) Manual Stair Chairs, and (4)  
Power Stair Chairs at the beginning of the contract and at the beginning of the  
sixth (6) year. It also covers the replacement of standard parts and annual  
preventative maintenance/cleaning services.  
…
BK.  
MOT 24-276  
A Motion to Approve the Bills in the Amount of $8,335,971.70 from  
November 3, 2024 through November 23, 2024.  
Overview:  
Attached is the regular list of bills paid through the Village’s accounts payable  
system from November 3, 2024, through November 23, 2024. Also attached is  
the November 2024 payroll summary report.  
BL.  
MOT 24-277  
A Motion to Approve the September 2024 Monthly Treasurer’s Report for  
All Funds  
Overview:  
The unaudited September 30, 2024, report is presented pursuant to 65 ILCS  
5/3.1-35-45, summarizing the Village’s cash and investment balances.  
BM.  
MOT 24-279  
A Motion to Approve Staff’s Recommendation to Overhire  
Firefighter/Paramedic and Public Works Positions in Fiscal Year 2025  
Overview:  
Staff is seeking approval to hire new firefighter/paramedic positions or public  
works positions when there is a pending retirement/resignation of an  
employee or a long-term employee disability where the employee is not  
expected to return to work for an extended time resulting in overtime  
expenditures to fill the “vacancy” when minimum staffing or service levels  
require.  
BN.  
MOT 24-280  
A Motion to Approve the 2025 Village Board Regular Meeting Calendar  
Overview:  
This is an annual action in which the Village Board shall give public notice of  
the schedule of its regular meetings at the beginning of the year.  
XII. Regular Agenda  
BO.  
ORD 24-189  
An Ordinance Adopting the Budget for All Corporate Purposes of the  
Village of Oak Park, Cook County, Illinois in Lieu of the Appropriation  
Ordinance for the Fiscal Year Commencing on the First Day of January, 2025  
and Ending on the Thirty-First Day of December, 2025  
Overview:  
The Village Board held a Public Hearing on the Proposed Fiscal Year 2025  
Budget along with several Finance Committee and/or special Board meetings  
to discuss the budget in detail with elected officials. This item is the final  
action for the adoption of the Budget.  
BP.  
ORD 24-184  
The Village of Oak Park’s Tax Year 2024 Property Tax Levy Ordinance  
Overview:  
Concurrent with the recommended adoption of the FY25 Budget, staff has  
calculated the revenue needs for all funds of the Village based upon the final  
recommendations contained in the FY25 Budget, as well as all Ordinances  
presented to abate the collection of property taxes for debt service due to the  
availability of other sources of revenues. In the case of funds fully or partially  
funded from property taxes, State law requires that property taxes are  
calculated after considerations of all other funding sources have been  
reviewed.  
BQ.  
ORD 24-177  
An Ordinance Providing for the Abatement of $180,919 Against the 2024  
Tax Levy (2012A General Obligation Corporate Purpose Bonds)  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever a general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless  
the Village directs the Cook County Clerk’s Office to abate some or all of the  
annual levy amount. When other non-property tax Village revenues are  
available to pay all or a portion of the debt service, the Village abates the tax  
levy.  
BR.  
ORD 24-179  
An Ordinance Providing for the Abatement of $765,231 Against the 2024  
Tax Levy (2016E General Obligation Corporate Purpose Bonds)  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever a general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless  
the Village directs the Cook County Clerk’s Office to abate some or all of the  
annual levy amount. When other non-property tax Village revenues are  
available to pay all or a portion of the debt service, the Village abates the tax  
levy.  
BS.  
ORD 24-180  
An Ordinance Providing for the Abatement of $1,104,608 Against the 2024  
Tax Levy (2018A General Obligation Corporate Purpose Bonds)  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever a general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless  
the Village directs the Cook County Clerk’s Office to abate some or all of the  
annual levy amount. When other non-property tax Village revenues are  
available to pay all or a portion of the debt service, the Village abates the tax  
levy.  
BT.  
ORD 24-181  
An Ordinance Providing for the Abatement of $459,580 Against the 2024  
Tax Levy (2016D General Obligation Corporate Purpose Bonds)  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever a general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless  
the Village directs the Cook County Clerk’s Office to abate some or all of the  
annual levy amount. When other non-property tax Village revenues are  
available to pay all or a portion of the debt service, the Village abates the tax  
levy.  
BU.  
BV.  
ORD 24-183  
An Ordinance Providing for the Abatement of $304,063 Against the 2024  
Tax Levy (2021 General Obligation Corporate Purpose Bonds)  
Overview:  
Abatements come before the Village Board for review and approval annually as  
the Village sets its property tax levy necessary to pay annual debt service. An  
abatement of $304,063 will be paid by other parking revenue sources.  
ORD 24-187  
An Ordinance Providing for the Abatement of $11,940 Against the 2024 Tax  
Levy (2020A General Obligation Corporate Purpose Bonds.  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever a general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless  
the Village directs the Cook County Clerk’s Office to abate some or all of the  
annual levy amount. When other non-property tax Village revenues are  
available to pay all or a portion of the debt service, the Village abates the tax  
levy.  
BW. ORD 24-188  
An Ordinance for the Levy and Assessment of Taxes in the Amount of  
$775,000 for the Property Tax Year for the Village of Oak Park Special  
Service Area Number One  
Overview:  
The Village levies a tax upon the geographic area often referred to as  
Downtown Oak Park. This area coincides with the legally designated Special  
Service Area Number One. This levy, against property within the district, is  
used for the marketing of the business district.  
BX.  
ID 24-608  
A Presentation and Discussion on Oak Park’s Unhoused Population,  
Including Ongoing Work of the Village and Key Community Partners  
Overview:  
At the December 3rd meeting the Board will hear about zoning changes to  
make possible an expanded emergency shelter in Oak Park, as well as consider  
the 2025 budget, which includes funding to support that expansion. Staff will  
present information about homelessness in Oak Park, including the work of the  
Village and key partners to contextualize these items. Housing Forward will  
also present potential programs to further support unhoused residents.  
BY.  
ORD 24-161  
Concur with the Plan Commission and Adopt an Ordinance Amending  
Article 8 (“Uses”), Section 8.4 (“Principal Use Standards”) and Table 8.1  
(“Use Matrix”) of the Oak Park Zoning Ordinance to Establish a Community  
Service Center as a Special Use in the NC-Neighborhood Commercial Zoning  
District  
Overview:  
The Petitioner seeks a text amendment to the Zoning Ordinance to add a land  
use category for a Community Service Center that allows the applicant to  
provide overnight stays for the unhoused, provide meals, and offer social  
services in the NC-Neighborhood Commercial Zoning District. This proposed  
use would require a special use permit. This agenda item is a companion to the  
special use application agenda item ORD 24-162.  
BZ.  
ORD 24-162  
Concur with the Plan Commission and Adopt an Ordinance Granting a  
Special Use Permit to Allow a Community Service Center in the  
NC-Neighborhood Commercial Zoning District Located at 112 North  
Humphrey Avenue  
Overview:  
The Applicant seeks a special use permit to operate a Community Service  
Center that would allow the applicant to provide overnight stays for the  
unhoused, provide meals, and offer social services. This proposed use requires  
a special use permit. This agenda item is a companion to the Zoning Ordinance  
text amendment application associated with agenda item ORD 24-161.  
CA.  
RES 24-342  
A Resolution Approving a Funding Grant Agreement between Housing  
Forward and the Village of Oak Park to Fund Emergency Overnight Shelter  
for Persons Experiencing Homelessness in the Village’s Shelter Program  
Through SMASS III Funds and Authorizing its Execution.  
Overview:  
The Village of Oak Park received $299,000 in grant funds from the  
Metropolitan Mayor’s Caucus to provide services to asylum seekers and  
unhoused in the community. Of those funds, $55,000 have been designated to  
emergency overnight shelter funds to Housing Forward. The Village’s funding is  
scheduled to end on June 30, 2025.  
CB.  
RES 24-326  
A Resolution Approving the Professional Services Agreement with Planning  
Resources, Inc. Not-to-Exceed $150,000 to Develop a Streetscape Design to  
Publicly Recognize and Memorialize the Life and Legacy of Dr. Percy L.  
Julian on Chicago Avenue between East Avenue and Austin Boulevard.  
Overview:  
On May 21, 2024, the Village Board considered a number of options related to  
honorary designations of village streets, facilities, business districts, programs,  
purchases, and other initiatives to memorialize individuals and groups with  
direct connections to the Village, including Dr. Percy L. Julian. At the meeting,  
the Board directed staff to identify opportunities to make streetscape  
improvements.  
CC.  
RES 24-358  
A Resolution Approving a Professional Services Agreement with Johnson  
Lasky Kindelin Architects, Inc. for Schematic Design Architectural Services  
for the Oak Park Municipal Campus in an Amount not to Exceed  
$1,850,000.00 and Authorizing Its Execution  
Overview:  
At the Village Board meeting on November 21, 2024, Village staff  
recommended that the Village Board direct staff to move forward with  
negotiations for a Professional Services Agreement with Johnson Lasky Kindelin  
Architects, Inc. and their collaborators (including Dewberry, Architectural  
Consulting Engineers, TYLin/Silman Structural Solutions, Middleton  
Construction Consulting, Carnow Conibear, and Site Design Group) (JLK) for  
Schematic Design Services for the Oak Park Municipal Campus. This item is  
the adoption of a negotiated Professional Services Agreement with JLK for  
those services.  
XIII. Call to Board and Clerk  
XIV. Adjourn