123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Tuesday, February 20, 2024  
6:30 PM  
Village Hall  
The Regular Meeting will start at 6:30 p.m., in Council Chambers (Room 201)  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are reviewed. If  
you wish to make a statement, please complete the "Request to Address the Village  
Board" form which is available at the back of the Chambers, and present it to the staff  
table at front. When recognized, approach the podium, state your name first, and please  
limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are reviewed. If  
you wish to make a statement, please complete the "Request to Address the Village  
Board" form which is available at the back of the Chambers, and present it to the staff  
table at front. When recognized, approach the podium, state your name first, and please  
limit your remarks to three minutes.  
Instructions for Agenda Public Comment  
Public comments are allowed for an agenda item. Persons are asked to email a request  
to speak during the meeting to publiccomment@oak-park.us no later than 5:00 p.m.  
prior to the start of the meeting or make a request at the meeting with the Village Clerk.  
You may also call the Village Clerk's Office by 5:00 p.m. prior to the meeting at  
708-358-5670 and you will be given instructions on how to participate during the meeting.  
Agenda public comment will be limited to three minutes per person per agenda item with  
a maximum of three agenda items to which you can speak. In addition, a maximum of  
five persons can speak to each side of any one topic that is scheduled for or has been  
the subject of a public hearing by a designated hearing body. These items are noted with  
(*).  
I. Presentation: Employee Years of Service Awards  
A.  
ID 24-165  
Presentation of Employee Years of Service Awards  
Overview:  
In recognition of Village Employees with 5, 10, 15, 20, 25, 30 and 35 years of  
service.  
II. Call to Order  
III. Roll Call  
IV. Agenda Approval  
V. Minutes  
B.  
MOT 24-124  
A Motion to Approve Minutes from the February 6, 2024 Regular Meeting  
of the Village Board  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
VI. Non-Agenda Public Comment  
VII. Village Manager Reports  
C.  
ID 24-153  
Presentation from Metro Strategies Regarding Grant Process Improvement  
Overview:  
On July 31, 2023, the Village Board of Trustees approved a Resolution for a  
Professional Services Agreement with Metro Strategies Group, LLC to provide  
grant services to the Village of Oak Park.  
VIII. Consent Agenda  
D.  
ORD 24-105  
Concur with the Farmers Market Commission and Adopt an Ordinance  
Amending Chapter 18 (“Peddlers And Solicitors”), Article 2 (“Farmers’  
Market”), Section 18-2-7 (“Assignment Of Spaces”) of the Oak Park Village  
Code Regarding the Farmers’ Market Vendor Space Assignments  
Overview:  
This is a recommendation to amend a specific section of Chapter 18 (“Peddlers  
and Solicitors”), Article 2 (“Farmers’ Market”) pertaining to the assignment of  
vendor spaces. The recommended language change would allow the Farmers’  
Market Manager discretion regarding participants for each market season and  
the ability to more efficiently approve and select vendors, assign spaces, and  
ensure equitable selection based on qualifications and adherence to market  
rules and regulations.  
E.  
RES 24-134  
A Resolution Authorizing the Submission of a Federal Emergency  
Management Agency (FEMA) Building Resilient Infrastructure and  
Communities Direct Technical Assistance (BRIC DTA) Grant Application for a  
Benefit to Cost Analysis for the Lombard Avenue Relief Sewer Project  
Overview:  
The Federal Emergency Management Agency (FEMA) announced a call for  
technical assistance grants for qualifying projects that will ultimately reduce  
damages from disasters or events. The Engineering Division is currently  
working on the design of the Lombard Relief Sewer project. By providing  
technical assistance for calculating the project’s benefits and potentially  
increasing the project’s scoring based on FEMA methodologies, this grant  
application positions the Village to receive future FEMA grants.  
F.  
RES 24-126  
A Resolution Approving the Work Plans of the Village of Oak Park’s Boards  
and Commissions for 2024  
Overview:  
Each year, the Village Board reviews and approves a work plan for boards and  
commissions. The commissions recommend to the Village Board a proposed  
work plan based on the Village Code. Some work plans also contain a budget  
request. The Village Board can also revise a commission’s work plan mid-year  
if it would like a commission to review an unexpected project or issue.  
G.  
RES 24-133  
A Resolution Approving a Renewal of the Independent Contractor  
Agreement with GA Paving, LLC for Village Wide Utility Pavement Patching  
Services in 2024 in an Amount Not to Exceed $250,000.00 and Authorizing  
its Execution  
Overview:  
The Public Works Department makes repairs to the underground water  
distribution and sewer collection systems. These repairs require excavation of  
the public streets which must then be promptly repaired. Contractors are  
utilized to assist the Village in making these street repairs. In 2022, the  
Village Board approved an Independent Contractor Agreement with GA Paving,  
LLC for this work. The Agreement allowed for two optional one-year renewals.  
This item is for the second of two annual renewals available as part of the  
Agreement.  
IX. Regular Agenda  
H.  
ORD 24-108  
An Ordinance Amending Chapter 12 (“Housing”), Article 7 (“Housing Trust  
Fund”), Section 12-7-8 (“Source of Funds”) and Chapter 23A (“Taxes”),  
Article 4 (“Hotel/Motel and Transient Occupancy Rental Unit Tax”) of the  
Oak Park Village Code to Adopt a Transient Occupancy Rental Unit Tax  
Surcharge  
Overview:  
At the Village Board meeting on October 30, 2023, the Village Board directed  
staff to prepare an ordinance for consideration to increase the Village’s  
Hotel/Motel and Transient Occupancy Rental Unit Tax from its current rate of  
4% to 7.5%. Further, the Village Board gave direction to dedicate the revenue  
generated by any increase over the existing 4% rate, to the Village’s Housing  
Trust Fund to support affordable housing goals.  
At the Village Board meeting on February 6, 2024, the Village Board approved a  
motion directing staff to prepare for Village Board consideration an ordinance  
amending the Village Code to adopt a Transient Occupancy Rental Unit  
Surcharge Tax in the Amount of 3.5% to be allocated to the Housing Trust Fund  
to support affordable housing goals. Additionally, the Village Board asked that  
multiple options related to a potential adjustment to the Village’s Hotel/Motel  
and Transient Occupancy Rental Unit Tax be presented including a Diversity  
Equity and Inclusion (DEI) assessment. A proposed ordinance creating a  
surcharge tax of 3.5% and alternative tax adjustment options are presented in  
this agenda item for Village Board consideration.  
I.  
RES 24-144  
A Resolution Approving a Funding Grant Agreement between Oak  
Park-River Forest Community of Congregations and the Village of Oak Park  
to Fund a Short-Term Resettlement Program for Asylum Seekers Residing  
in the Village’s Temporary Shelter Program in the Amount of $150,000 and  
Authorizing its Execution  
Overview:  
This item is in response to the Board’s motion adopted on February 13, 2024  
authorizing Village staff to bring forward an agreement with the Community of  
Congregations to provide $150,000 in short-term rental assistance. This would  
be a reallocation of previously committed funds originally designated as lost  
revenue under the American Rescue Plan Act (“ARPA”). The Community of  
Congregations serves as the fiscal agent of a volunteer-run mutual aid effort  
that supports the resettlement of asylum seekers in Oak Park’s temporary  
shelter program. The Village’s temporary program is scheduled to end on  
February 29, 2024 and as of February 9, 2024 there are 132 asylum seekers still  
in the program.  
X. Call to Board and Clerk  
XI. Adjourn