123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Tuesday, July 16, 2024  
6:30 PM  
Village Hall  
A Regular Meeting will start at 6:30 p.m., to begin in Council Chambers (Room 201).  
The Village Board is expected to adjourn immediately into Executive Session and  
move to Room 130. The Board will reconvene the Regular Meeting at 7:00 p.m. in  
Council Chambers (Room 201).  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are discussed.  
If you wish to provide public comment, complete the "Instructions to Address the Village  
Board" form which is available at the back of the Chambers and present it to the Village  
Clerk at the Board table. When recognized, approach the podium and state your name  
first. If you wish to provide comment by virtual means, contact the Village Clerk's Office  
prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to  
publiccomment@oak-park.us. Your camera must remain on while speaking. Please  
limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
Non-agenda public comment is a time set aside at the beginning of a meeting for  
individuals to speak about an issue or concern that is not on that meeting's agenda. It is  
not intended for a dialogue with the Board. Non-agenda public comment is limited to 30  
minutes with a limit of three minutes per person. If non-agenda public comment exceed  
30 minutes, public comment will resume after the items listed under the regular agenda  
are complete. See instructions above on how to provide public comment.  
Instructions for Agenda Public Comment  
Comments are three minutes per person per agenda item with a maximum of three  
agenda items on which an individual may speak. In addition, the Village Board permits a  
maximum of five persons to speak on each side of any one topic which is scheduled for  
or has been the subject of a public hearing by a designated hearing body. These items  
are noted with (*). See instructions above on how to provide public comment.  
I. Call to Order  
II. Roll Call  
III. Consideration of Motion to Adjourn to Executive Session to Discuss Litigation  
IV. Adjourn Executive Session  
V. Reconvene to Regular Meeting in Council Chambers and Call to Order  
VI. Roll Call  
VII. Agenda Approval  
VIII. Minutes  
A.  
MOT 24-200  
A Motion to Approve Minutes from the July 9, 2024 Regular Meeting of the  
Village Board  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
IX. Non-Agenda Public Comment  
X. Proclamation  
XI. Village Manager Reports  
B.  
ID 24-372  
Review of the Updated Village Board Meeting Calendar for July and August  
2024  
Overview:  
Calendars are presented for the purpose of highlighting the Special Meeting  
topics. These topics are based on adopted Village Board Goals and/or prior  
Village Board direction.  
C.  
ID 24-351  
Presentation from the Community-Led Oak Park Reparations Task Force  
Overview:  
The public conversation for reparations for the Black/African American  
community in Oak Park began with a presentation from Walk the Walk before  
the Village Board on February 22, 2021. Since that time, Walk the Walk created  
an independent Oak Park Reparations Task Force which partnered with  
Dominican University to develop a reparations survey. Walk the Walk finalized  
the report in February 2024.  
XII. Village Board Committees & Trustee Liaison Commission Reports  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
XIII. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
D.  
ID 24-371  
Board & Commission Vacancy Report for July 16, 2024  
XIV. Citizen Commission Appointments, Reappointments and Chair Appointments  
Names are forwarded from the Citizens Involvement Commission to the Village Clerk and  
then forwarded to the Village President for recommendation. If any appointments are  
ready prior to the meeting, the agenda will be revised to list the names.  
E.  
MOT 24-202  
A Motion to Consent to the Village President’s Appointment of:  
Board of Health - Janet Cosbey, Appoint as Member  
Zoning Board of Appeals - Matthew Shoener, Appoint as Member  
XV. Consent Agenda  
F.  
RES 24-224  
A Resolution Approving the Village Manager and Neighborhood Services  
Director/Assistant Village Manager as the Village’s Certifying Officers for  
the United States Department of Housing and Urban Development (HUD)  
Electronic Reporting System for Environmental Reviews Required for  
Community Development Block Grant (CDBG) Projects  
Overview:  
The Community Development Block Grant (CDBG) Resolution represents the  
Delegation of Certifying Officers for the Environmental Review,  
decision-making, and action responsibilities under the National Environmental  
Policy Act (NEPA) and 24 C.F.R. Part 58, Environmental Review procedure for  
entities assuming United States Housing and Urban Development (HUD)  
Environmental responsibilities.  
G.  
H.  
I.  
RES 24-245  
A Resolution Awarding a Small Rental Property Rehabilitation Loan and  
Authorizing the Execution of a Loan Commitment and Agreement for the  
Property Located at 1017 North Harlem Avenue (SRP-049)  
Overview:  
The purpose of the Small Rental Properties Rehabilitation Loan Program is to  
address deteriorated and blighted homes throughout the Village and provide  
affordable rental housing. The eligible owner of this mixed-use property with  
two residential units requests a forgivable rehabilitation loan of $10,000 from  
the Village.  
RES 24-246  
A Resolution Awarding a Small Rental Property Rehabilitation Loan and  
Authorizing the Execution of a Loan Commitment and Agreement for the  
Property Located at 1122 South Lombard Avenue (SRP-045)  
Overview:  
The purpose of the Small Rental Properties Rehabilitation Loan Program is to  
address deteriorated and blighted homes throughout the Village and provide  
affordable rental housing. The eligible owner of this mixed-use property with  
two residential units is requesting a forgivable rehabilitation loan of $10,000  
from the Village.  
RES 24-249  
A Resolution Authorizing the Submission of a Grant Application with the  
Illinois Department of Commerce and Economic Opportunity for  
Community Development Block Grant - Coronavirus (CDBG-CV) Funds with  
a Requested Funding Amount of $637,166  
Overview:  
The Department of Commerce and Economic Opportunity (DCEO) has allocated  
a minimum of $15 million in CDBG-CV funds to the shelter construction  
component in urban entitlement areas. As an entitlement community, the  
Village of Oak Park may submit an application in partnership with Housing  
Forward. This is in support of the rehabilitation activities at Housing Forward’s  
emergency overnight shelter at the St. Catherine of Sienna - St. Lucy rectory  
building located at 38 N. Austin.  
J.  
RES 24-259  
A Resolution Approving a Professional Services Agreement with Baker Tilly  
Advisory Group, LP, to Provide a Strategic Financial Management Planning  
Program in an Amount Not to Exceed $75,000 and Authorizing its  
Execution  
Overview:  
The purpose of this agreement with Baker Tilly Advisory Group, LP (Baker Tilly)  
is to establish short- and long-term financial and managerial objectives that  
will strengthen the fiscal capacity of the Village of Oak Park government along  
with the integration of long-term community and economic development  
strategies that strengthen the area’s tax base. The Strategic Financial  
Management Planning Program is designed, in part, based on the  
recommended financial management practices of the Government Finance  
Officers Association (GFOA).  
K.  
L.  
MOT 24-190  
A Motion to Approve the February 2024 Monthly Treasurer’s Report for All  
Funds  
Overview:  
The unaudited February 29, 2024, report is presented pursuant to 65 ILCS  
5/3.1-35-45, summarizing the Village’s cash and investment balances.  
RES 24-247  
A Resolution Approving a Three-Year Master Agreement with an Option to  
Renew the Agreement for up to Two Additional One Year Periods with  
Civiltech Engineering, Inc. for Professional Transportation Engineering  
Services and Authorizing its Execution  
Overview:  
The Engineering Division requested qualifications and ultimately a proposal for  
professional transportation engineering services. The proposal requested the  
provision of staffing and consultant support to oversee and administer the  
Village’s transportation systems, related projects, and planning studies.  
Civiltech Engineering was selected as the most qualified firm for this work.  
This Master Agreement provides for an initial period of three years with an  
option to extend annually for two additional one-year periods. Future services  
will be administered using a task order system which will eliminate the need  
for requesting qualifications for the various services.  
M.  
RES 24-248  
A Resolution Approving a Task Order with Civiltech Engineering, Inc. for  
Professional Transportation Engineering Staffing and Services for 2024 in  
an Amount Not to Exceed $250,000, Authorizing its Execution, and  
Directing Staff to Prepare the Necessary Budget Amendment  
Overview:  
The Engineering Division requested a proposal from Civiltech Engineering to  
provide part-time staffing services for a transportation engineer to oversee the  
transportation systems, current planning efforts, and the traffic calming  
process for the remainder of 2024. Civiltech submitted a proposal based on  
hourly rates for the positions in an estimated not to exceed amount of  
$250,000. This amount is based on an anticipated staffing level of 3-days per  
week, work associated with administering the traffic calming process for the  
remaining petitions in-hand, and additional various transportation engineering  
services for the remainder of 2024.  
XVI. Regular Agenda  
O.  
ID 24-306  
A Presentation on Emergency Overnight Shelter in Oak Park  
Overview:  
This presentation outlines the current and proposed model for emergency  
overnight shelter for unhoused residents in the Village of Oak Park. As the  
Village’s response evolves to meet the needs of our unhoused residents  
throughout the Oak Park community, staff are working in collaboration with  
Housing Forward, the Archdiocese of Chicago, and the Neighborhood Bridge to  
expand and enhance services.  
XVII. Call to Board and Clerk  
XVIII. Adjourn