123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Tuesday, February 6, 2024  
6:30 PM  
Village Hall  
A Regular Meeting will start at 6:30 p.m. in Council Chambers (Room 201).  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are reviewed. If  
you wish to make a statement, please complete the "Request to Address the Village  
Board" form which is available at the back of the Chambers, and present it to the staff  
table at front. When recognized, approach the podium, state your name first, and please  
limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
Non-agenda public comment is a time set aside at the beginning of a Village Board  
meeting for persons to make public comments about an issue or concern which is not  
on the meeting agenda. It is not intended to be a dialogue with the Board. Send a  
request to state your comments by 5:00 p.m. the day of the Village Board meeting to  
publiccomment@oak-park.us or make a request at the meeting with the Village Clerk.  
You may also call the Village Clerk's office by 5:00 p.m. prior to the meeting at  
708-358-5670 and you will be given instructions on how to participate during the meeting.  
Non-agenda public comment will be limited to 30 minutes with a limit of three minutes  
per comment. If comment requests exceed 30 minutes, public comment will resume  
after the items listed under the agenda are complete.  
Instructions for Agenda Public Comment  
Public comments are allowed for an agenda item. Persons are asked to email a request  
to speak during the meeting to publiccomment@oak-park.us no later than 5:00 p.m.  
prior to the start of the meeting or make a request at the meeting with the Village Clerk.  
You may also call the Village Clerk's Office by 5:00 p.m. prior to the meeting at  
708-358-5670 and you will be given instructions on how to participate during the meeting.  
Agenda public comment will be limited to three minutes per person per agenda item with  
a maximum of three agenda items to which you can speak. In addition, a maximum of  
five persons can speak to each side of any one topic that is scheduled for or has been  
the subject of a public hearing by a designated hearing body. These items are noted with  
(*).  
I. Call to Order  
II. Roll Call  
III. Agenda Approval  
IV. Minutes  
A.  
MOT 24-108  
A Motion to Approve Minutes from the January 23, 2024 Regular Meeting  
of the Village Board  
Overview:  
This is a motion to approve the official minutes of meetings of the Village  
Board.  
V. Non-Agenda Public Comment  
VI. Proclamation  
B.  
MOT 24-114  
A Motion to Approve a Proclamation for Proclaiming February 2024 as  
Black History Month.  
Overview:  
This is a motion to approve Village President Scaman proclaiming February as  
Black History Month.  
VII. Village Manager Reports  
VIII. Village Board Committees &Trustee Liaison Commission Reports  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
IX. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
C.  
ID 24-133  
Board & Commission Vacancy Report for February 6, 2024.  
X. Citizen Commission Appointments, Reappointments and Chair Appointments  
Names are forwarded from the Citizens Involvement Commission to the Village Clerk and  
then forwarded to the Village President for recommendation. If any appointments are  
ready prior to the meeting, the agenda will be revised to list the names.  
XI. Consent Agenda  
D.  
RES 24-113  
A Resolution Approving an Amendment to a Community Development  
Block Grant Subrecipient Grant Agreement Between the Village of Oak  
Park and Our Future Reads and Authorizing its Execution  
Overview:  
On September 18, 2023, the Village approved a motion to allocate $7,000 in  
CDBG funds for Our Future Reads for PY2023. Our Future Reads is requesting  
an amendment to the scope of work.  
E.  
RES 24-121  
A Resolution Approving an Independent Contractor Agreement with  
Xtreme Fire Protection, LLC for Annual Inspection and Repair Services of  
Fire Sprinkler Systems at Village Facilities for a Three-Year Term in an  
Amount Not to Exceed $50,463.63 in 2024 with an Option to Renew for  
Two Additional One-Year Terms Thereafter and Authorizing its Execution  
Overview:  
Fire sprinkler systems in Village-owned buildings require annual testing and  
inspection. There are fire sprinkler systems at Village Hall, Public Works  
Center, the three fire stations and three parking garages. This three-year  
agreement includes the required testing and inspection along with required  
repairs and improvements identified during previous inspections.  
F.  
RES 24-129  
A Resolution Approving a Collective Bargaining Agreement Between the  
Village of Oak Park and the Illinois Fraternal Order of Police Labor Council  
Representing the Oak Park Lieutenants and Sergeants Association Effective  
January 1, 2023 through December 30, 2025 and Authorizing its Execution  
Overview:  
The Village and the Fraternal Order of Police Labor Council Representing the  
Oak Park Lieutenants and Sergeants Association, representing sergeants of the  
Police Department, have reached a tentative agreement for a successor labor  
contract. The duration of this agreement is for three years beginning on  
January 1, 2023, and expiring on December 31, 2025.  
G.  
RES 24-130  
A Resolution Approving a Collective Bargaining Agreement Between the  
Village of Oak Park and the Service Employees International Union Local 73  
Water and Sewer Workers Effective July 1, 2023 through June 30, 2026 and  
Authorizing its Execution  
Overview:  
The Village and the Service Employees International Union Local 73 Water and  
Sewer Workers, representing water and sewer workers in the Public Works  
Department, have reached a tentative agreement for a successor labor  
contract. The duration of this agreement is for three years beginning on  
January 1, 2023, and expiring on December 31, 2025.  
H.  
RES 24-118  
A Resolution Authorizing the Submission of a National Association of  
County and City Health Officials Grant Application for “Improving the  
Health of Young Children: Expanding Vaccine Coverage” Through  
Partnerships with Early Care and Education Programs in the Amount of  
$120,000 for the Period of February 5, 2024 Through September 29, 2024  
and Authorizing the Execution of Any Subsequent Agreements for the  
Grant  
Overview:  
With the support of this grant, the Public Health Department and local  
stakeholders will create educational campaigns around the benefits of  
vaccines and organize community events to educate the community in hopes to  
decrease disease transmission, increase immunization access, and achieve  
other optimal public health goals for young children ages 0-5 years old. This  
grant will also provide funding for staff support and supplies for our current  
and ongoing Vaccines for Children Program.  
XII. Regular Agenda  
I.  
ORD 24-102  
An Ordinance Granting an Extension of Time to Complete Construction of  
the Planned Development at 261 Washington Boulevard to August 1, 2024  
Overview:  
Ambrosia Homes, Inc., via Tim Pomaville, is requesting approval of an  
extension of its planned development Ordinance deadline to allow additional  
time to finish construction of the multi-unit residential apartment building  
constructed at 261 Washington Boulevard. This is the first request to extend  
the development’s completion date.  
J.  
MOT 24-107  
A Motion to Approve American Rescue Plan Act (ARPA) Funding to be  
Provided to Housing Forward in the Amount of $500,000 for Renovations  
at the Write Inn Located at 211 N. Oak Park Avenue and Directing Staff to  
Prepare the Necessary Agreement for Village Board Approval  
Overview:  
In response to the Village Board of Trustee’s request for recommendations for  
unallocated American Rescue Plan Act (ARPA) funds, Village Staff recommends  
an authorization of $500,000 to Housing Forward to support the renovations of  
the Write Inn, 211 N. Oak Park Avenue.  
K.  
RES 24-112  
A Resolution Approving a Program Year 2023 Substantial Amendment for  
Community Development Block Grant Returned Funds to be Provided to  
Housing Forward  
Overview:  
The Village of Oak Park is being asked by Housing Forward to allocate  
$500,000 in CDBG returned funds from PY2023 for a qualified public facility  
improvement project by Housing Forward to be completed within PY2023. The  
project will include roof replacement and tuck pointing at the Housing Forward  
owned property called the Write Inn at 211 N. Oak Park Avenue.  
L.  
RES 24-116  
A Resolution to Adopt the 2023-2025 Village Board Protocols as discussed  
at the September 14, 2023 Regular Meeting  
Overview:  
Attached is the Village Board Protocols for 2023-2025. Historically, after each  
election, the Village Board discusses the Protocols and will make modifications  
if needed. The Village Board met on September 14, 2023 to review the  
Protocols.  
M.  
MOT 24-111  
A Motion to Direct Village Staff to Draft a Policy for Village Board  
Consideration Regarding the Honorary Designation of Village Streets,  
Facilities, and Business Districts in Recognition of Individuals, Including Dr.  
Percy Julian, and Programs, Purchases and Initiatives in Recognition of  
Individuals  
Overview:  
Trustee Lucia Robinson has moved, and Trustees Cory Wesley and Ravi  
Parakkat have seconded, to direct staff to draft a policy for Village Board  
consideration regarding the honorary designation of Village streets, facilities  
and business districts in recognition of individuals, including Dr. Percy Julian,  
and programs, purchases and initiatives in recognition of individuals.  
N.  
MOT 24-112  
A Motion to Direct Village Staff to Draft for Village Board Consideration an  
Ordinance Amending the Oak Park Village Code to Adopt a Transient  
Occupancy Rental Unit Surcharge Tax in the Amount of 3.5% to be  
Allocated to the Affordable Housing Fund  
Overview:  
Village President Vicki Scaman has presented a motion which has been  
seconded by Trustee Lucia Robinson that Village staff draft for Board  
consideration an ordinance amending the Oak Park Village Code to adopt a  
transient occupancy rental unit surcharge tax in the amount of 3.5% to be  
allocated to the Affordable Housing Fund.  
XIII. Call to Board and Clerk  
XIV. Adjourn