123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Monday, April 24, 2023  
7:00 PM  
Village Hall  
A Special Meeting will start at 7:00 p.m., in Council Chambers (Room 201)  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are reviewed.  
If you wish to make a statement, please complete the "Request to Address the Village  
Board" form which is available at the back of the Chambers, and present it to the staff  
table at front. When recognized, approach the podium, state your name first, and  
please limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
Non-agenda public comment is a time set aside at the beginning of a Village Board  
meeting for persons to make public comments about an issue or concern which is not  
on the meeting agenda. It is not intended to be a dialogue with the Board. Send a  
request to state your comments by 5:00 p.m. the day of the Village Board meeting to  
publiccomment@oak-park.us or make a request at the meeting with the Village Clerk.  
You may also call the Village Clerk's office by 5:00 p.m. prior to the meeting at  
708-358-5670 and you will be given instructions on how to participate during the  
meeting. Non-agenda public comment will be limited to 30 minutes with a limit of three  
minutes per comment. If comment requests exceed 30 minutes, public comment will  
resume after the items listed under the agenda are complete.  
Instructions for Agenda Public Comment  
Public comments are allowed for an agenda item. Persons are asked to email a  
request to speak during the meeting to publiccomment@oak-park.us no later than 5:00  
p.m. prior to the start of the meeting or make a request at the meeting with the Village  
Clerk. You may also call the Village Clerk's Office by 5:00 p.m. prior to the meeting at  
708-358-5670 and you will be given instructions on how to participate during the  
meeting. Agenda public comment will be limited to three minutes per person per  
agenda item with a maximum of three agenda items to which you can speak. In  
addition, a maximum of five persons can speak to each side of any one topic that is  
scheduled for or has been the subject of a public hearing by a designated hearing body.  
These items are noted with (*).  
I. Call to Order  
II. Roll Call  
III. Agenda Approval  
IV. Non-Agenda Public Comment  
V. Proclamation  
A.  
MOT 23-26  
A Motion to Approve a Proclamation to Declare April 28, 2023, as Arbor Day.  
Overview:  
This is a motion to approve Village President Scaman proclaiming April 28th as  
Arbor Day.  
B.  
MOT 23-39  
A Motion to Approve a Proclamation to Declare April 2023 as Alcohol  
Awareness Month  
Overview:  
This is a motion to approve a proclamation declaring April as Alcoholism  
Awareness month, each year.  
C.  
MOT 23-40  
A Motion to Approve a Proclamation to Declare April as Earth Month  
Overview:  
This is a motion to approve a proclamation declaring April as Earth Month,  
each year.  
VI. Village Manager Reports  
D.  
ID 23-172  
Review of the Village Board Meeting Calendar for May and June 2023  
Overview:  
Calendars are presented for the purpose of highlighting the Special  
Meeting topics. These topics are based on adopted Village Board Goals  
and/or prior Village Board direction.  
VII. Citizen Commission Appointments, Reappointments and Chair  
Appointments  
Names are forwarded from the Citizens Involvement Commission to the Village Clerk  
and then forwarded to the Village President for recommendation. If any appointments  
are ready prior to the meeting, the agenda will be revised to list the names.  
E.  
ID 23-212  
Motion to Consent to the Village President’s Appointment of:  
Housing Programs Advisory Committee - Adebayo Owolewa, Appoint as  
Member  
Housing Programs Advisory Committee - Michael Blaise Denton, Appoint as  
Membe  
Citizen Police Oversight Committee - Curtis Lott, Reappoint as Member  
Citizen Police Oversight Committee - Jack Powers, Reappoint as Member  
Transportation Commission - Jason Jenkins, Appoint as Member  
VIII. Consent Agenda  
F.  
RES 23-46  
A Resolution Approving the Renewal of the Professional Services Agreement  
with On-Time Embroidery Incorporated, d/b/a Unique Apparel Solutions for  
Firefighter/Paramedic Uniforms and Clothing in an Amount Not to Exceed  
$45,000 Through May 2, 2024, and Authorizing its Execution  
Overview:  
On-Time Embroidery was selected as the uniform/clothing vendor for the Fire  
Department personnel to replace uniforms and clothing as needed during the  
fiscal year 2023.  
G.  
H.  
RES 23-123  
A Resolution Approving an Amendment to the Subrecipient Grant  
Agreement Between the Village of Oak Park and Our Future Reads and  
Authorizing its Execution  
Overview:  
On September 19, 2022, the Village approved a motion to allocate $3,920 in  
CDBG funds for Our Future Reads for PY2022. Our Future Reads is requesting  
an amendment to the scope of work.  
RES 23-127  
A Resolution Approving the Renewal of the Independent Contractor  
Agreement between the Village of Oak Park and O’Hare Truck Service, Inc.,  
d/b/a O’Hare Towing Services for a One Year Term and Authorizing its  
Execution  
Overview:  
The Village’s current agreement with O’Hare Truck Service, Inc., d/b/a O’Hare  
Towing Service expires on June 7, 2023. In accordance with Section 4 of the  
current agreement, the Village can renew the agreement for an additional  
one-year period.  
I.  
RES 23-132  
A Resolution Approving a Task Order for Professional Engineering Services  
with Cordogan Clark & Associates, Inc. to Conduct Property Condition  
Assessments for the Public Works Center and Village Hall and to Complete  
Energy Audits for the Public Works Center, Village Hall, Main and South Fire  
Stations and Three Pump Stations in an Amount Not to Exceed $106,450.00  
and Authorizing its Execution  
Overview:  
In February of 2023, the Village Board approved a Master Agreement with  
Cordogan Clark for various architectural and engineering services for Building  
Improvement Fund projects. The Building Maintenance Division requested a  
proposal from Cordogan Clark to conduct property condition assessments  
(PCA) for the Public Works Center (PWC) and Village Hall, and to complete  
energy audits for the Public Works Center, Village Hall, main and south fire  
stations, and the three pump stations.  
J.  
K.  
L.  
RES 23-133  
A Resolution Authorizing the Purchase of One 2023 Ford EV Transit Van from  
Rizza Ford of Orland Park, Illinois in an Amount Not to exceed $61,210.26  
and Waiving the Village’s Bid Process for the Purchase  
Overview:  
The Fiscal Year 2023 Water and Sewer Fund includes the replacement of one  
(1) 2008 Dodge Sprinter diesel van, which is to be replaced with one (1) 2023  
Ford EV Transit Van. The Rizza unit is one of the few 2023 Ford EV Transit Vans  
to become available that has comparable specifications to the Village’s  
requirements.  
On March 24, 2023, the Village Manager authorized the purchase of this  
vehicle pursuant to Section 2-6-10 of the Oak Park Village Code which allows  
for purchases “without formal advertising with the approval of the Village  
Manager, when it is in the best interest of the Village and when it is  
impractical to convene a meeting of the Board of Trustees.”  
RES 23-135  
A Resolution Approving a Professional Services Agreement with Walker  
Consultants, Inc. to Provide Construction Documents, Bidding, and  
Engineering Services for the Repairs to the Village’s Holley Court, The  
Avenue, and Oak Park River Forest High School Parking Structures in an  
Amount Not to Exceed $163,700.00, Authorizing its Execution and Waiving  
the Village’s Bid Process for the Agreement  
Overview:  
In 2022, pursuant to a professional services agreement with Walker  
Consultants, Inc., the Village received a condition assessment of these three  
parking structures, outlining recommended repairs and improvements for  
each facility over a five-year period (FY 2023 through FY 2027). The proposed  
professional services agreement provides for Walker Consultants to prepare  
construction documents for bidding and engineering services during the  
repairs intended to address (2022) immediate, 2023, and 2024 repair  
recommendations as outlined in the condition assessment report.  
RES 23-136  
A Resolution Approving a Contract with Cerniglia Co. for Project 23-1, Sewer  
and Water Main Improvements, in an Amount not to Exceed $3,119,566 and  
Authorizing its Execution  
Overview:  
The Engineering Division opened bids on March 30th for Project 23-1, Sewer  
and Water Main Improvements. The project includes water and sewer main  
improvements on Augusta Street from Lombard Avenue to Austin Boulevard  
and on Euclid Avenue from South Boulevard to Lake Street. Eleven  
contractors picked up bid documents and three bids were received. The  
lowest responsible bid was submitted by Cerniglia Co. in an amount of  
$3,119,566, which is under the budgeted amount for this project.  
Construction work is planned to start in June on Augusta followed by Euclid in  
late summer and fall.  
M.  
RES 23-137  
A Resolution Approving a Task Order for Professional Engineering Services  
with Baxter & Woodman, Inc. for Construction Engineering Services for  
Project 23-1, Sewer and Water Improvement, in an Amount Not to Exceed  
$298,400 and Authorizing its Execution  
Overview:  
The Engineering Division requested a proposal from Baxter & Woodman to  
provide construction engineering services for Project 23-1, Sewer and Water  
Improvement. Baxter & Woodman previously designed this project, has  
available staff, and is most qualified to perform these services. The project  
includes water and sewer replacement and street reconstruction on Augusta  
from Lombard to Austin and on Euclid from South Boulevard to Lake Street.  
Construction is planned to start in June on Augusta Street followed by work on  
Euclid in the late summer and fall.  
N.  
O.  
P.  
RES 23-138  
A Resolution Approving an Amendment to the Professional Services  
Agreement with FGM Architects Inc. for Professional Architectural Services  
for Additional Conceptual Solutions for Village Facilities to Change the Not to  
Exceed Amount from $25,000 to $36,000 and Authorizing its Execution  
Overview:  
FGM Architects, Inc. is currently under contract to provide professional  
architectural services connected with Village facilities. Staff are requesting to  
amend the agreement with FGM Architects, Inc. to increase the not to exceed  
amount by $11,000.00 to evaluate an additional design option prior to  
evaluation by the Village Board.  
RES 23-139  
A Resolution Authorizing the Purchase of one 2023 MT7 Trackless Sidewalk  
Tractor and Attachments from E.J. Equipment, Inc. of Addison, Illinois  
through the H-GAC Joint Purchasing Program in an Amount Not to Exceed  
$196,641.25 and Waiving the Village’s Bid Process for the Purchase  
Overview:  
The Fiscal Year 2023 Fleet Replacement Fund includes the replacement of one  
(1) 2005 Trackless MT5 sidewalk tractor to be replaced with one (1) 2023  
Trackless MT7 sidewalk tractor. This purchase will be made through the H-GAC  
Joint Purchasing Program, an opportunity for governments to leverage and  
pool resources for better pricing.  
RES 23-144  
A Resolution Authorizing the Submission of an Energy Efficiency and  
Conservation Block Grant Program Application with the United States  
Department of Energy for an Anticipated Funding Amount of $114,770  
Overview:  
The Village Manager’s Office of Sustainability seeks approval to apply for an  
Energy Efficiency and Conservation Block Grant (EECBG) with the United States  
Department of Energy to provide technical assistance to support building  
decarbonization efforts as described in the adopted 2023 Sustainability CIP  
projects. This grant is in alignment with the adopted Climate Ready Oak Park  
community sustainability, climate action, and sustainability plan and the  
Village’s adopted 2023 budget and CIP.  
Q.  
R.  
RES 23-148  
A Resolution Authorizing the Execution of a Settlement Agreement in  
Workers’ Compensation Claim Number W002985834  
Overview:  
It is requested that the Village Board authorize the execution of a settlement  
agreement in Workers’ Compensation Claim Number W002985384.  
RES 23-153  
A Resolution Approving a Professional Services Agreement with GovHR USA,  
LLC for a Classification and Compensation Study for Non-Union Positions in  
an Amount Not to Exceed $36,600.00 and Authorizing its Execution  
Overview:  
The Village Board approved a compensation study as a part of the Human  
Resources Department’s 2023 work plan to review the Village’s non-union job  
descriptions, compensation system, including benefits, and determine the  
correct market pay for each position, establishing a market value of the  
employee benefit’s package and providing a market analysis of the total  
compensation including salary and benefits. The purpose of this project is to  
ensure that the Village provides equitable wages in alignment with its  
compensation philosophy to non-union staff members and in support of  
employee recruitment and retention.  
S.  
T.  
RES 23-155  
A Resolution Authorizing the Submission of an Illinois Department of Human  
Services Grant Application to Provide Funding for the Police Department’s  
Tobacco Enforcement Program  
Overview:  
This resolution authorizes staff to submit an application for the IDHS TEP  
grant, as part of the Department’s tobacco enforcement and education  
efforts.  
MOT 23-36  
A Motion to Participate in the National Wildlife Federation’s Mayors’  
Monarch Pledge Program  
Overview:  
A motion to approve the Village’s participation in the National Wildlife  
Federation’s Mayors’ Monarch Pledge Program.  
IX. Regular Agenda  
U.  
RES 23-156  
A Resolution Approving a Funding Grant Agreement Between the Village of  
Oak Park and the West Cook Young Men’s Christian Association’s  
Incorporated in an Amount Not to Exceed $1,275,147 and Authorizing its  
Execution  
Overview:  
On January 17, 2023, the Village Board approved the funding  
recommendations from the Community Development Citizen Advisory  
Commission (CDCAC) in the amount of $2,152,860.00 for ARPA distributions to  
community partners which included: New Moms, Historical Society of Oak  
Park River Forest, Wonder Works Children’s Museum, Oak Park Area Arts  
Council, and West Cook Young Men’s Christian Association’s Incorporated  
(West Cook YMCA).  
Staff was waiting to bring this contract forward until the YMCA understood if  
funding from the national YMCA was going to provide support to this program.  
The local YMCA did not receive any funding; therefore, this contract is written  
for the full amount approved by the CDCAC. In addition, the YMCA and the  
Oak Park Health Department agreed upon using a portion of the funds in  
partnership to hire a fellow to ensure a health equity approach to this  
program. Therefore, the program funding was reduced to the amount of  
$1,275,147.00 and the Village will hire a part-time fellow in an amount not to  
exceed $25,000.  
V.  
RES 23-140  
A Resolution Approving a Professional Services Agreement with Berry, Dunn,  
McNeil & Parker, LLC for Independent Facilitator Services Related to the  
Village Board's Community Safety Goals in an Amount Not to Exceed  
$63,500, Authorizing Its Execution and Waiving the Village's Bid Process for  
the Agreement  
Overview:  
It is requested that the Village Board authorize and approve the execution of  
the Professional Services Agreement with Berry, Dunn, McNeil & Parker, LLC  
(BerryDunn) for independent facilitator services related to the Village Board’s  
Community Safety Goals.  
W.  
MOT 23-30  
A Motion to Concur with the Transportation Commission’s  
Recommendations for Traffic Calming on the 1150 Blocks of South Euclid and  
Wesley, Upgrading from Two-Way to Four-Way Stops at the Intersections of  
Fillmore with Euclid and Wesley, and Establishing a 20 Mile Per Hour Park  
Speed Zone Adjacent to Euclid Square Park, and Direct Staff to Prepare the  
Necessary Ordinances  
Overview:  
At the March 14th Transportation Commission (TC) meeting, the TC reviewed  
a petition from the 1150 blocks of S. Euclid and S. Wesley for traffic calming to  
address speeds on their block as well as for improving safety at the  
intersections of Euclid and Wesley with Fillmore. These blocks border Euclid  
Square Park. The TC recommended installing bump outs at all legs of the  
Fillmore intersections with Euclid and with Wesley to improve pedestrian  
safety and slow traffic, upgrading to 4-way stops at these two intersections,  
upgrading pavement markings to continental crosswalks at all legs of these  
intersections, and hatching out no parking areas beyond the stop signs,  
installing speed bumps on the 1150 blocks of Wesley and Euclid, and  
establishing a 20 mile per hour park speed zone adjacent to the park.  
X.  
ORD 23-26  
An Ordinance Establishing All-Way Stops at the Intersections of Fillmore  
Street and Euclid Avenue and Fillmore Street and Wesley Avenue  
Overview:  
This is the final step in the approval process to upgrade the intersections of  
Fillmore Street & Euclid Avenue and Fillmore Street & Wesley Avenue from  
two-way STOP-controlled intersections to all-way STOP-controlled  
intersections. This is a recommendation from the Transportation Commission  
related to the traffic calming petitions from the 1150 blocks of South Euclid  
and Wesley. There is a separate item at tonight’s Village Board meeting for a  
Motion to concur with the Transportation Commission recommendations for  
these blocks.  
Y.  
ORD 23-27  
An Ordinance and Amending Chapter 15 (“Motor Vehicles and Traffic”),  
Article 1 (“In General”), Section 15-1-10 (“Speed Limits”) of the Oak Park  
Village Code to Establish Park Speed Zones Adjacent to Euclid Square Park  
Overview:  
This is the final step in the approval process to establish a 20-mile-per-hour  
(mph) Park Speed Zone on streets adjacent to Euclid Square Park as shown on  
the sketch. This is a recommendation from the Transportation Commission  
related to the traffic calming petitions from the 1150 blocks of South Euclid  
and Wesley. There is a separate item at tonight’s Village Board meeting for a  
Motion to concur with the Transportation Commission recommendations for  
these blocks.  
Z.  
RES 23-134  
A Resolution Approving and Adopting Amendments to the Village of Oak  
Park’s Commercial Façade Improvement Grant Program Guidelines  
Overview:  
The current Village of Oak Park Commercial Façade Improvement Program  
(C-FIP) was established by the Village Board in 2018. The purpose of the  
program is to promote reinvestment in Oak Park commercial buildings. Since  
2018, the Village has awarded twenty (20) grants to Oak Park businesses or  
commercial property owners in support of the installation of new awnings,  
signage, windows, doors, and lighting improvements. The C-FIP has been in  
place for fifty-nine (59) months and was amended once, expanding program  
eligibility, in 2019. This proposed resolution is recommending several  
amendments to the program’s guidelines that will allow for the continued  
expansion of C-FIP program eligibility.  
X. Adjourn