123 Madison Street  
Oak Park, Illinois 60302  
www.oak-park.us  
Village of Oak Park  
Meeting Agenda  
President and Board of Trustees  
Tuesday, December 9, 2025  
6:30 PM  
Village Hall  
A Regular Meeting will start at 6:30 p.m., to begin in Council Chambers (Room 201).  
The Village Board is expected to enter immediately into Closed Session (Room 130)  
and reconvene the Regular Meeting at 7:00 p.m. in Council Chambers (Room 201).  
The President and Board of Trustees welcome you. Public comments may be made by  
individuals at the beginning of the meeting, as well as when agenda items are discussed.  
If you wish to provide public comment, complete the "Instructions to Address the Village  
Board" form which is available at the back of the Chambers and present it to the Village  
Clerk at the Board table. When recognized, approach the podium and state your name  
first. If you wish to provide comment by virtual means, contact the Village Clerk's Office  
prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to  
publiccomment@oak-park.us. Your camera must remain on while speaking. Please  
limit your remarks to three minutes.  
Instructions for Non-Agenda Public Comment  
Non-agenda public comment is a time set aside at the beginning of a meeting for  
individuals to speak about an issue or concern that is not on that meeting's agenda. It is  
not intended for a dialogue with the Board. Non-agenda public comment is limited to 30  
minutes with a limit of three minutes per person. If non-agenda public comment exceed  
30 minutes, public comment will resume after the items listed under the regular agenda  
are complete. See instructions above on how to provide public comment.  
Instructions for Agenda Public Comment  
Comments are three minutes per person per agenda item with a maximum of three  
agenda items on which an individual may speak. In addition, the Village Board permits a  
maximum of five persons to speak on each side of any one topic which is scheduled for  
or has been the subject of a public hearing by a designated hearing body. These items  
are noted with (*). See instructions above on how to provide public comment.  
I. Call to Order  
II. Roll Call  
III. Consideration of Motion to Adjourn to Closed Session to the Discuss Purchase or Lease of Real  
Property for the Use of the Village  
IV. Adjourn Closed Session  
V. Reconvene to Regular Meeting in Council Chambers and Call to Order  
VI. Roll Call  
VII. Agenda Approval  
VIII. Minutes  
A Motion to Approve Minutes from the November 4, 2025 Regular  
Meeting of the Village Board  
A.  
MOT 25-301  
Overview:  
This is a Motion to approve the official minutes of meetings of the Village Board.  
IX. Non-Agenda Public Comment  
X. Proclamation  
A Motion to Approve a Proclamation in Recognition of the Fenwick High  
School 2025 IHSA Class 6A Football State Champions.  
B.  
MOT 25-299  
Overview:  
This is a motion to approve Village President Vicki Scaman proclaiming the  
recognition of the Fenwick High School 2025 IHSA Class 6A Football State  
Champions.  
XI. Village Manager Reports  
XII. Village Board Committees  
This section is intended to be informational. If there are approved minutes from a recent  
Committee meeting of the Village Board, the minutes will be posted in this section.  
XIII. Citizen Commission Vacancies  
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.  
Residents are encouraged to apply through the Village Clerk’s Office.  
C.  
ID 25-785  
Board and Commission Vacancy Report for December 9, 2025  
Overview:  
This report lists the expected number of members, current number of members  
seated and number of active vacancies for the Village’s 18 citizen boards and  
commissions. There are currently 20 vacancies.  
XIV. Citizen Commission Appointments, Reappointments and Chair Appointments  
Names are forwarded from the Citizens Involvement Commission to the Village Clerk and  
then forwarded to the Village President for recommendation. If any appointments are  
ready prior to the meeting, the agenda will be revised to list the names.  
XV. Regular Agenda  
An Ordinance Adopting the Budget for All Corporate Purposes of the  
Village of Oak Park, Cook County, Illinois in Lieu of the Appropriation  
Ordinance for the Fiscal Year Commencing on the First Day of January,  
2026 and Ending on the Thirty-First Day of December, 2026  
D.  
ORD 25-220  
Overview:  
The Village Board held a Public Hearing on the Proposed Fiscal Year 2026  
Budget and several Finance Committee and Board Meetings were held to  
discuss the budget in detail with elected officials. This Ordinance is the final  
action for the adoption of the Budget.  
An Ordinance Providing for the Abatement of $74,975 Against the 2025  
Tax Levy (2012A General Obligation Corporate Purpose Bonds)  
E.  
ORD 25-214  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever a general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless the  
Village direct the Cook County Clerk’s Office to abate some or all of the levy  
amount. When other non-property tax Village revenues are available to pay all or  
a portion of the debt service, the Village abates the levy.  
An Ordinance Providing for the Abatement of $476,888 Against the 2025  
Tax Levy (2015B General Obligation Corporate Purpose Bonds)  
F.  
ORD 25-215  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever a general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless the  
Village directs the Cook County Clerk’s Office to abate some or all of the annual  
levy amount. When other non-property tax Village revenues are available to pay  
all or a portion of the debt service, the Village abates the tax levy.  
An Ordinance Providing for the Abatement of $938,318 Against the 2025  
Tax Levy (2016D General Obligation Corporate Purpose Bonds)  
G.  
ORD 25-216  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever a general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless the  
Village directs the Cook County Clerk’s Office to abate some or all of the annual  
levy amount. When other non-property tax Village revenues are available to pay  
all or a portion of the debt service, the Village abates the tax levy.  
An Ordinance Providing for the Abatement of $1,125,970 Against the 2025  
Tax Levy (2018A) General Obligation Corporate Purpose Bonds  
Refunding Bonds)  
H.  
ORD 25-217  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever a general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless the  
Village directs the Cook County Clerk’s Office to abate some or all of the annual  
levy amount. When other non-property tax Village revenues are available to pay  
all or a portion of the debt service, the Village abates the tax levy.  
An Ordinance Providing for the Abatement of $11,940 Against the 2025  
Tax Levy (2020A General Obligation Corporate Purpose Bonds  
Refunding Bonds)  
I.  
ORD 25-218  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever a general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless the  
Village directs the Cook County Clerk’s Office to abate some or all of the annual  
levy amount. When other non-property tax Village revenues are available to pay  
all or a portion of the debt service, the Village abates the tax levy.  
An Ordinance Providing for the Abatement of $301,245 Against the Tax  
Levy (2021 General Obligation Corporate Purpose Bonds)  
J.  
ORD 25-219  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever a general obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless the  
Village directs the Cook County Clerk’s Office to abate some or all of the annual  
levy amount. When other non-property tax Village revenues are available to pay  
all or a portion of the debt service, the Village abates the tax levy.  
An Ordinance Approving the Village of Oak Park’s 2025 Tax Year  
Property Tax Levy  
K.  
ORD 25-213  
Overview:  
Concurrent with the recommended adoption of the FY26 Budget, staff has  
calculated the revenue needs for all funds of the Village based upon the final  
recommendations contained in the FY26 Budget, as well as all Ordinances  
presented to abate the collection of property taxes for debt service due to the  
availability of other sources of revenues. In the case of funds fully or partially  
funded from property taxes, State law requires that property taxes are  
calculated after considerations of all other funding sources have been reviewed.  
An Ordinance for the Levy and Assessment of Taxes in the Amount of  
$800,000 for the Property Tax Year for the Village of Oak Park Special  
Service Area Number One  
L.  
ORD 25-221  
Overview:  
The Village levies a tax upon the geographic area often referred to as  
Downtown Oak Park. This area coincides with the legally designated Special  
Service Area Number One. This levy, against property within the district, is used  
for the marketing of the business district.  
XVI. Consent Agenda  
M.  
RES 25-386  
A Resolution Approving the Engagement of Attorneys/Law Firms  
for Legal Services to be Performed on Behalf of the Village of Oak  
Park for the 2026 Fiscal Year  
Overview:  
Since 2012, it has been standard protocol for the Village Manager to bring all  
engagements for contractual legal services to the Village Board for  
authorization in the event that through the course of a calendar year, the costs  
of services were to exceed $50,000.  
N.  
O.  
MOT 25-286  
A Motion to Approve the October 2025 Monthly Treasurer’s Report  
Overview:  
This is a motion to approve the October 2025 Monthly Treasurer’s Report. The  
report is presented pursuant to 65 ILCS 5/3.1-35-45, summarizing the Village’s  
cash and investment balances.  
A Motion to Approve the Bills in the Amount of $10,017,150.30 from  
November 2, 2025 through November 29, 2025  
MOT 25-287  
Overview:  
This is a motion to approve the payment of the bills in the amount  
$10,017,150.30 from November 2, 2025 through November 29, 2025. The  
October 2025 payroll summary report is also attached.  
A Motion to Approve the Quarterly Financial Update (Unaudited) For the  
Period Ending September 30, 2025  
P.  
MOT 25-288  
Overview:  
This is a motion seeking the approval of the quarterly financial update  
(unaudited) for the period ending September 30, 2025.  
A Motion to Approve the 2026 Village Board Regular Meeting Calendar  
Q.  
MOT 25-290  
Overview:  
This is an annual agenda item required by the Illinois Open Meetings Act in  
which notice of all regularly scheduled meetings must be provided annually at  
the beginning of the calendar or fiscal year, noting the anticipated regular  
meeting dates, times and places. The proposed calendar also notes holidays or  
observances in which Village Hall is closed. The calendar also notes holidays or  
observations for which Village Hall is open for business, but evening meetings  
are prohibited.  
A Motion to Approve the Finance Committee’s Recommendation to  
Overhire Six (6) Firefighter/Paramedics in Fiscal Year 2026  
R.  
S.  
MOT 25-291  
Overview:  
Pursuant to the Finance Committee’s recommendation, staff is seeking  
approval to overhire six (6) new firefighter/paramedic positions above the  
budgeted number of full-time equivalencies (FTEs) in Fiscal Year 2026.  
A Motion to Approve Staff’s Recommendation to Overhire in Fiscal Year  
2026  
MOT 25-295  
Overview:  
Staff is seeking approval to hire positions when there is a pending  
retirement/resignation of an employee or a long-term employee disability or  
absence where the employee is not expected to return to work for an extended  
period of time resulting in overtime expenditures to fill the “vacancy” when  
minimum staffing or service levels require.  
A Motion to Approve the Account Sweeps Recommendations made by  
Huntington Bank  
T.  
MOT 25-298  
Overview:  
This is a motion to approve the account sweeps recommendations made my  
Huntington Bank and approved by the Finance Committee at their November 4,  
2025 meeting.  
An Ordinance Providing for the Abatement of the $765, 231 Against the  
2025 Tax Levy (2016E General Obligation Corporate Purpose Bonds)  
U.  
ORD 25-227  
Overview:  
On an annual basis, Village staff recommends the abatement or cancellation of  
various tax levies that were originally pledged to pay the debt service of a  
specific bond issue. By default, whenever a General Obligation (GO) bond is  
issued, the annual debt service is automatically levied by the County unless the  
Village directs the Cook County Clerk’s Office to abate some or all of the annual  
levy amount. When other non-property tax Village revenues are available to pay  
all or a portion of the debt service, the Village abates the tax levy.  
V.  
ORD 25-222  
An Ordinance Amending the Fiscal Year 2025 Annual Budget  
Overview:  
An Ordinance is hereby presented to modify selected appropriations in the  
FY25 Adopted Budget. Staff evaluates both revenues and expenditures on a  
continual basis. However, in most cases, only expenditure overages to a budget  
require an amendment.  
An Ordinance Establishing a Temporary Moratorium on the Enforcement  
of Section 15-1-4 (“Trucks and Buses Prohibited, Locations”) of the Oak  
Park Village Code to Allow Truck Traffic on Chicago Avenue until  
December 31, 2026, in the Village of Oak Park  
W.  
ORD 25-223  
Overview:  
The Oak Park Avenue Streetscape Project will include closures of portions of  
Oak Park Avenue. Through traffic on Oak Park Avenue will be detoured to  
Ridgeland Avenue or Harlem Avenue then using Chicago Avenue to get back to  
Oak Park Avenue during portions of the project. The moratorium on  
enforcement of Section 15-1-4 of the Village Code allows trucks to use Chicago  
Avenue which normally does not allow for truck traffic.  
An Ordinance Amending Chapter 15 (“Motor Vehicles and Traffic”),  
Article 4 (“Vehicle Licenses”), Section 6 (“Truck Definitions”) of the Oak  
Park Village Code to Require Permits for Oversized and Overweight  
Vehicles  
X.  
ORD 25-224  
Overview:  
An Oversized/Overweight permit fee was added to the 2026 Annual Building  
and Construction Fee Ordinance. Currently there are no permits or fees  
required for oversized and/or overweight vehicles traveling through the Village  
on local roads. This amendment to the ordinance requires permits and their  
associated permit fee for oversized and/or overweight vehicles.  
Concur with the Liquor Control Review Board and Adopt an Ordinance  
Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of  
Licenses for Each License Class”), Section 8-3-1 (“Number of Licenses  
Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses  
by Name and Address Per License”) of the Oak Park Village Code for the  
Issuance of a Arts and Craft Establishment Class D-19 Liquor License to  
Sea Love Candles  
Y.  
ORD 25-229  
Overview:  
The proposed Ordinance grants an Arts and Crafts Establishment Class D-19  
liquor license to Sea Love Candles.  
A Resolution Approving the GIS Consortium Service Provider Contract  
for 2026 with Municipal GIS Partners, Incorporated in an Amount Not to  
Exceed $308,611.12, Authorizing its Execution and Waiving the Village’s  
Bid Process  
Z.  
RES 25-289  
Overview:  
This is an annual agenda item to approve Geographic Information System (GIS)  
and Microsoft 365 Business Application (M365) services to the Village through  
shared resources among 44 participating communities.  
A Resolution Authorizing the Purchase of 2,000 Tons of Rock Salt from  
Morton Salt, Inc. at $63.61 Per Ton For the 2025/2026 Snow Season in an  
Amount Not to Exceed $200,000.00  
AA.  
AB.  
RES 25-293  
Overview:  
Rock salt is used as the principal deicer for snow and ice control in an effort to  
mitigate hazardous road conditions. The Village participates in the State of  
Illinois Joint Purchasing Program for materials and equipment commonly used  
by municipalities such as rock salt.  
A Resolution Approving an Independent Contractor Agreement with  
Lakeshore Recycling Systems LLC, for Village Wide Street Sweeping  
Services in an Amount not to Exceed $150,000.00 and Authorizing its  
Execution  
RES 25-294  
Overview:  
The Public Works Department is responsible for maintaining approximately 250  
lane miles which includes the sweeping of main arterials and residential streets  
as well as the twelve separate Business District Areas. Lakeshore Recycling  
Systems LLC provided the lowest responsible bid.  
A Resolution Approving a Dumping of Excavated Material Price  
Agreement with Waste Management of Illinois, Inc. in an Amount Not to  
Exceed $125,000.00 and Authorizing its Execution  
AC.  
RES 25-295  
Overview:  
The Public Works Department, Water and Sewer and Streets Divisions,  
disposes of approximately 3,500 tons of excavated materials each year from  
water and sewer repair excavations. Disposal either goes to a local transfer  
station or is hauled away by a contractor to a landfill. Village staff recommend  
entering into an agreement with Waste Management of Illinois, Inc. for disposal  
of special waste at a local transfer station in an amount not to exceed  
$125,000.00.  
A Resolution Approving a Renewal of the Independent Contractor  
Agreement with IHC Construction Companies, L.L.C. for the 2026 Water  
Service Line Replacement Program in an Amount not to Exceed  
$500,000.00 and Authorizing its Execution  
AD.  
RES 25-296  
Overview:  
This renewal provides for the replacement of the Village’s portion of potable lead  
water service lines throughout the village and complete service line  
replacement on emergency repairs. As residents replace the private portion of  
the lead water service line with copper pipe, the Village will replace the public  
side. Annually, the Village hires a contractor to assist in completing this work.  
IHC Construction Companies performed this work last year following a  
competitive bidding process for fiscal year 2024. The original Agreement  
provided for two possible one-year renewals. It is proposed to exercise the  
second renewal with IHC Construction Companies for fiscal year 2026 water  
service line replacement program.  
A Resolution Approving a Parking Lot License Agreement with 840 Oak  
Park, LLC for a One-Year Term with Two One-Year Renewals and  
Authorizing Its Execution  
AE.  
RES 25-304  
Overview:  
The Village historically enters into license agreements with private entities to  
provide parking in areas where municipal-owned parking options are limited or  
unavailable, and where demand for parking exists. The proposed renewal of the  
license agreement with 840 Oak Park, LLC would continue to allow the Village  
to administer overnight parking permits within Lot 11, located on privately owned  
property at 726 Wesley Avenue.  
A Resolution Approving a Renewal of a Parking Lot License Agreement  
Between the Village of Oak Park and ZipCar, Inc. and Authorizing Its  
Execution  
AF.  
RES 25-305  
Overview:  
The Village’s existing agreement with ZipCar, Inc., which permits ZipCar to  
utilize up to ten (10) public parking spaces in select locations throughout the  
community, will expire on December 31, 2025. Staff recommends the Village  
Board approve a renewal of the license agreement, which would extend the  
Village’s arrangement with ZipCar through December 31, 2026. This is the final  
of two (2) optional one (1) year renewals.  
A Resolution Approving a Renewal of an Independent Contractor  
Agreement with G.A. Paving, LLC for Snow Plowing and Salting of  
Village-Owned and Leased Parking Lots for Fiscal Year 2026 in an  
Amount Not to Exceed $77,325 and Authorizing Its Execution  
AG.  
RES 25-307  
Overview:  
The purpose of this item is to renew the Independent Contractor Agreement  
with G.A. Paving, LLC to provide snow plowing and salting services for a portion  
of the Village’s parking lots for the 2026 winter season.  
A Resolution Approving a Renewal of an Independent Contractor  
Agreement with A & B Landscaping & Tree Service, Inc. for Snow  
Plowing and Salting of Village-Owned and Leased Parking Lots and the  
Sidewalk Snow Removal Assistance Program Exercising the Final  
Renewal Option for Fiscal Year 2026 in an Amount Not to Exceed $75,000  
and Authorizing Its Execution  
AH.  
RES 25-309  
Overview:  
The purpose of this item is to renew the Independent Contractor Agreement  
with A & B Landscaping & Tree Service, Inc. to provide snow plowing and  
salting services for a portion of the Village’s parking lots, as well as the Village’s  
Sidewalk Snow Removal Assistance Program, for the 2026 winter season.  
A Resolution Approving a Professional Services Agreement with  
Thompson Elevator Inspection Service, for Three (3) Years with Two (2)  
Optional One (1) Year Renewals, in an Amount Not to Exceed $120,000  
and Authorizing its Execution  
AI.  
RES 25-312  
Overview:  
The State of Illinois requires elevators to be inspected annually. Elevators are  
unique, complex and specialized. To provide optimal customer service, the  
Village of Oak Park shall continue to outsource the annual safety inspections  
and construction plan review activities to Thompson Elevator.  
A Resolution Approving a One Year Contract with Three One Year  
Extensions for a Professional Services Agreement with HR Green, Inc. to  
provide Building Inspectional Services in an Amount Not to Exceed  
$540,000 per annum and Authorizing its Execution  
AJ.  
RES 25-313  
Overview:  
This Professional Services Agreement will result in the continuation of the  
outsourcing of day-to-day inspection activities to provide the best customer  
services experience. The not to exceed amount will be $540,000 for 2026 and, if  
extended, the same amount for each year thereafter.  
A Resolution Approving a One Year Contract with Three One Year  
Extensions for a Professional Services Agreement with SAFEbuilt  
Illinois, LLC to provide Plan Review Services in an Amount Not to  
Exceed $330,000 per annum and Authorizing its Execution  
AK.  
RES 25-314  
Overview:  
This Professional Services Agreement will result in the continuation of the  
outsourcing of day-to-day project plan review activities to provide the best  
customer services experience. The not to exceed amount will be $330,000 for  
2026, and if extended, the same amount for each year thereafter.  
A Resolution to Approve an Agreement with Housing Forward for  
Emergency Shelter Operating Costs at 112 S. Humphrey Ave. Oak Park,  
IL for up to $645,587  
AL.  
RES 25-319  
Overview:  
As the Village’s response evolves to meet the needs of our unhoused residents,  
Housing Forward seeks support for operations of the emergency shelter  
located at 112 S. Humphrey Ave.  
A Resolution Approving the Purchase of Cellular Services from Verizon  
Wireless through the State of Illinois Master Contract in an Amount Not  
to Exceed $125,000.00 Annually for Fiscal Year 2026 and Waiving the  
Village’s Bid Process  
AM.  
RES 25-320  
Overview:  
This is an annual agenda item to approve cellular communication service on  
smartphone, tablet, in-car computer, and water service devices through a State  
of Illinois Master Contract #CMS793372P.  
A Resolution Approving an Independent Contractor Agreement with  
Total Parking Solutions, Inc. for the Service, Maintenance and Cellular  
Connectivity of One Hundred and Fifty-Five (155) Cale Pay Stations  
During Fiscal Year 2026 in an Amount Not to Exceed $241,800 and  
Authorizing Its Execution  
AN.  
RES 25-323  
Overview:  
The Village contracts with Total Parking Solutions, Inc. to provide service,  
maintenance and cellular connectivity for Cale pay stations located throughout  
the Village. These pay stations enable paid parking in on-street and off-street  
locations and integrate with real-time payment technologies and the Village’s  
enforcement systems. The proposed agreement with Total Parking Solutions,  
Inc. would renew these services for Fiscal Year 2026.  
A Resolution to Approve the Renewal of an Agreement with Hope Fair  
Housing for Fair Housing Testing and Education  
AO.  
RES 25-324  
Overview:  
To support the Village’s renewed focus on Fair Housing testing, the Village is  
seeking to renew its contract with Hope Fair Housing to conduct more frequent  
Fair Housing testing and education in 2026.  
A Resolution Approving a Parking Lot License Agreement with Pilgrim  
Congregational Church of Oak Park for a One-Year Term Fiscal Year  
2026 and Authorizing Its Execution  
AP.  
RES 25-328  
Overview:  
Historically, the Village has entered into license agreements with private entities  
to provide overnight parking in high-demand residential areas without sufficient  
public parking options. The proposed Parking Lot License Agreement with  
Pilgrim Congregational Church of Oak Park would continue this arrangement  
for Fiscal Year 2026 and allow the Village to administer overnight parking  
permits in Municipal Lot 22, located at 460 Lake Street.  
A Resolution Approving a Professional Services Agreement with  
Securitas Security Services USA, Inc. for Security and Support Staff  
Services at Village Parking Structures in an Amount Not-to-Exceed  
$750,000 and for Security and Support Staff Services at Village Hall in an  
Amount Not-to-Exceed $50,000 for the Term of January 1, 2026 through  
December 31, 2026, with Two Optional One-Year Renewals and  
Authorizing its Execution  
AQ.  
RES 25-329  
Overview:  
Staff seeks approval of a Professional Services Agreement with Securitas  
Security Services USA, Inc. to provide security and support staffing services for  
Village parking structures and Village Hall for the 2026 fiscal year.  
A Resolution Approving the Renewal of the Independent Contractor  
Agreement with Davis Tree Care and Landscape, Incorporated for Village  
Wide Parkway Tree Pruning and Removal Services in an Amount not to  
Exceed $450,000.00 and Authorizing its Execution  
AR.  
RES 25-334  
Overview:  
The Public Works Department is responsible for Parkway Tree Pruning and  
Removal. To assist in this effort, a contractor is utilized. Davis Tree Care and  
Landscape, Incorporated performed this work over the past year following a  
competitive bidding process. The Agreement provides for two possible one (1)  
year renewals. It is proposed to exercise the second of the two possible  
renewals with Davis Tree Care and Landscape, Incorporated for Fiscal Year  
2026 Parkway Tree Pruning and Removal Services.  
A Resolution Approving the Renewal of the Independent Contractor  
Agreement with A & B Landscaping and Tree Service, Inc. for Village  
Wide Parkway Tree Removal and Stumping Services in an Amount not to  
Exceed $220,000.00 and Authorizing its Execution  
AS.  
RES 25-335  
Overview:  
The Public Works Department is responsible for Parkway Tree Removal and  
Stumping. A contractor is utilized to assist with this effort. A & B Landscaping  
and Tree Service, Inc. performed this work over the past year following a  
competitive bidding process. The Agreement provides for two possible one (1)  
year renewals. It is proposed to exercise the second of the two possible  
renewals with A & B Landscaping and Tree Service, Inc. for Fiscal Year 2026  
Parkway Tree Removal and Stumping Services.  
A Resolution Approving an Independent Contractor Agreement with  
CityEscape Garden & Design LLC for Village Wide Seasonal Container  
Display and Maintenance Services in 2026 in an Amount not to Exceed  
$131,000.00 and Authorizing its Execution  
AT.  
RES 25-336  
Overview:  
In September 2025, Village staff requested bids for seasonal container display  
and maintenance services. CityEscape Garden & Design LLC has previously  
performed this work for the Village and was the low responsive bidder. The  
Agreement is for one year and provides for two possible one (1) year renewals.  
Staff recommend approving an agreement with CityEscape Garden & Design  
LLC for Fiscal Year 2026 seasonal container display and maintenance  
services.  
A Resolution Approving a Purchase Price Agreement with Al Warren Oil  
Co. Inc. Through the Suburban Purchasing Cooperative (SPC) Contract  
In An Amount Not to Exceed $300,000.00, and Authorizing its Execution  
AU.  
RES 25-337  
Overview:  
The Village maintains a fueling facility at the Public Works Center. Fuel types  
include gasoline, B20 Bio-Diesel, and diesel. The Village purchases fuel on an  
as-needed basis, reaching out to vendors for that day’s price and their  
availability to deliver during the Village’s Public Works hours of operation.  
Several Oak Park taxing bodies currently utilize the Village’s fuel facility to take  
advantage of the combined purchasing power for this purchase.  
A Resolution to Approve a Funding Grant Agreement with NAMI Metro  
Suburban for the Living Room Program in Oak Park, IL  
AV.  
RES 25-341  
Overview:  
The purpose of this agenda item is to seek Board approval of a funding  
agreement for NAMI Metro Suburban to operate the Living Room Program in  
Oak Park for up to three years to provide accessible, supportive mental health  
services to community members.  
A Resolution Authorizing Approval for a Funding Grant Agreement  
between the Village of Oak Park and the Oak Park Area Arts Council in  
the Amount of $368,875 for 2026 and Authorizing its Execution  
AW. RES 25-342  
Overview:  
The 2026 Funding Grant Agreement between the Village and the Oak Park Area  
Arts Council (OPAC), including the scope of services and program goals and  
measurements, is presented to the Village Board for review and approval.  
A Resolution Authorizing Approval for a Funding Grant Agreement  
between the Village of Oak Park and Explore Oak Park and Beyond in the  
Amount of $229,042 for 2026 and Authorizing its Execution  
AX.  
RES 25-343  
Overview:  
The Funding Grant Agreement between the Village of Oak Park and Explore  
Oak Park and Beyond, including a scope of services and program goals and  
measures, in the Amount of $229,042 for Fiscal Year 2026, is presented for the  
Village Board’s review and approval.  
A Resolution Approving a Service Agreement with Oxcart Permit  
Systems LLC for Oversized and Overweight Vehicle Permitting Services,  
Waiving the Competitive Bidding Process, and Authorizing its Execution  
AY.  
RES 25-353  
Overview:  
Oxcart Permit Systems is a sole source vendor that manages online permits  
for oversized and overweight vehicles. They currently manage this task for the  
Illinois Department of Transportation and many Illinois municipalities. This  
no-cost agreement allows for the creation of a streamlined permitting system  
that will benefit both the permit applicant by streamlining processes and the  
Village by reducing staff time as well as establishing a permit fee collection  
system which will generate new revenues for the Village.  
A Resolution Approving the Renewal of the Master Agreement with V3  
Companies, Ltd. for Professional Engineering Services in 2026 and  
Authorizing its Execution  
AZ.  
RES 25-354  
Overview:  
V3 Companies (along with three other firms) has been working with the Village  
since 2021 under a Master Agreement for providing professional engineering  
services using a task order system. The Master Agreement has a three-year  
initial term with the option for two one-year extensions. The initial three-year  
term of the Master Agreement expired at the end of 2024 and the initial one-year  
extension was authorized by the Village Board on December 3, 2024. This item  
is for the second and final one-year renewal of the existing Master Agreement  
with V3 Companies. V3 has done an excellent job designing and managing a  
variety of projects in the last four years.  
A Resolution Approving the Renewal of the Master Agreement with  
Edwin Hancock Engineering Co. for Professional Engineering Services  
in 2026 and Authorizing its Execution  
BA.  
RES 25-355  
Overview:  
Edwin Hancock Engineering Co. (along with three other firms) has been  
working with the Village since 2021 under a Master Agreement for providing  
professional engineering services using a task order system. The Master  
Agreement has a three-year initial term with the option for two one-year  
extensions. The initial three-year term of the Master Agreement expired at the  
end of 2024 and the first one-year extension was approved on December 3,  
2024 to extend the agreement to the end of 2025. This item is to approve the  
second and final one-year renewal of the existing Master Agreement with Edwin  
Hancock Engineering Co. Hancock has done an excellent job designing and  
managing a variety of projects in the last four years.  
A Resolution Approving the Renewal of the Master Agreement with  
Baxter & Woodman, Inc. for Professional Engineering Services in 2026  
and Authorizing its Execution  
BB.  
RES 25-356  
Overview:  
Baxter & Woodman (along with three other firms) has been working with the  
Village since 2021 under a Master Agreement for providing professional  
engineering services using a task order system. The Master Agreement has a  
three-year initial term with the option for two one-year extensions. The initial  
three-year term of the Master Agreement expires at the end of 2024 and the  
Village Board approved a one-year extension to the end of 2025. This item is for  
the second and final one-year extension of the existing Master Agreement with  
Baxter & Woodman to the end of 2026. Baxter & Woodman has done a good  
job on several pump station projects and projects related to the water  
distribution system.  
A Resolution Approving the Renewal of the Master Agreement with  
TranSystems Corporation d/b/a GFT Infrastructure, Inc. for Professional  
Engineering Services in 2026 and Authorizing its Execution  
BC.  
RES 25-357  
Overview:  
TranSystems Corporation (along with three other firms) has been working with  
the Village since 2021 under a Master Agreement for providing professional  
engineering services using a task order system. In 2025, TranSystems  
Corporation underwent a merger and is now operating as GFT Infrastructure,  
Inc. The Master Agreements has a three-year initial term with the option for two  
one-year extensions. The initial three-year term of the Master Agreement  
expired at the end of 2024 and the Village Board elected to renew for the first  
one-year renewal of the existing Master Agreement extending the agreement to  
the end of 2025. This item is to renew for the second and final one-year  
extension with TranSystems doing business as GFT Infrastructure, Inc and  
extend the agreement to the end of 2026. TranSystems-GFT Infrastructure has  
done an excellent job designing and managing a variety of projects in the last  
four years.  
A Resolution Approving a Task Order with Civiltech Engineering, Inc. for  
Professional Transportation Engineering Staffing and Services for 2026  
in an Amount Not to Exceed $450,000, Authorizing its Execution  
BD.  
RES 25-359  
Overview:  
The Engineering Division requested a proposal from Civiltech Engineering to  
provide part-time staffing services for a transportation engineer to oversee the  
transportation systems, current planning efforts, and the traffic calming process  
for 2026. Civiltech submitted a proposal based on hourly rates for the various  
positions in an estimated not to exceed amount of $450,000. This amount is  
based on an anticipated staffing level of 3-days per week, work associated with  
administering the traffic calming petition process, and additional various  
transportation engineering services for the calendar year of 2026.  
A Resolution Approving a Second Amendment to the Professional  
Services Agreement between the Village of Oak Park and Fresh Coast  
Capital LLC., d/b/a Greenprint Partners, LLC. for the Climate Ready  
Rainscapes Program Management to Change the 2025 not to exceed  
Amount from $82,000 to $122,000 and Authorizing its Execution  
BE.  
RES 25-360  
Overview:  
GreenPrint Partners is currently overseeing the administration of the restarted  
Rainscape grant program. GreenPrint is projecting cost overages in their  
contract primarily associated with working with property owners on the home  
assessments and assisting them through the process as well as contractor  
training which went above the anticipated hours in their original scope. This  
second amendment to the agreement increases the 2025 contract amount by  
$40,000 and adjusts the amount from the originally approved amount of $52,000  
to $122,000.  
A Resolution Approving A Contract Renewal With Pest Management  
Services for Rodent Control Inspections and Treatment for the Village in  
an Amount not to Exceed $59,035.80 and Authorizing its Execution  
BF.  
RES 25-362  
Overview:  
The Village contracts with Pest Management Services to conduct inspections  
and provide treatment for rat control. This item is for the contract renewal to  
continue to work with Pest Management Services.  
A Resolution Approving the Renewal of the Independent Contractor  
Agreement with Eco-Clean Maintenance Inc. to Provide Custodial  
Services for Village-Owned Buildings in an Amount not to Exceed  
$130,410 and Authorizing its Execution  
BG.  
RES 25-363  
Overview:  
This renewal provides custodial services for Village-owned facilities, including  
Village Hall, the Police Department, the Public Works Center, Holley Court  
Garage, The Avenue Garage, and Central Pumping Station. Eco-Clean  
Maintenance has performed these services for the past three years following a  
competitive bidding process in 2022. The Agreement allows for two optional  
one-year renewals beyond the initial three-year term. Staff proposes exercising  
the first renewal with Eco-Clean Maintenance for Fiscal Year 2026 custodial  
services.  
A resolution approving a professional services agreement with Stuart  
Alpern to act as an Administrative Law Judge for the Village of Oak Park  
for a One-Year period and Authorizing its Execution  
BH.  
BI.  
RES 25-365  
Overview:  
This is a professional services agreement for Stuart Alpern to act as an  
Administrative Law Judge.  
A Resolution approving a professional services agreement with Rhonda  
Salle Ramos to act as an Administrative Law Judge (ALJ) for the Village  
of Oak Park for a One-Year Period and Authorizing its Execution  
RES 25-367  
Overview:  
This a professional services agreement for Rhonda Salle Ramos to act as an  
Administrative Law Judge.  
A Resolution approving a professional services agreement with Gilbert  
Grossi to act as an Administrative Law Judge (ALJ) for the Village of Oak  
Park for a One-Year Period and Authorizing its Execution  
BJ.  
BK.  
BL.  
BM.  
BN.  
RES 25-368  
Overview:  
This a professional services agreement for Gilbert Grossi to act as an  
Administrative Law Judge.  
A Resolution approving a professional services agreement with Susan  
Davis Brunner to act as an Administrative Law Judge (ALJ) for the Village  
of Oak Park for a One-Year Period and Authorizing its Execution  
RES 25-369  
Overview:  
This a professional services agreement for Susan Davis Brunner to act as an  
Administrative Law Judge.  
A Resolution approving a professional services agreement with Carrie  
Washington to act as an Administrative Law Judge (ALJ) for the Village of  
Oak Park for a One-Year Period and Authorizing its Execution  
RES 25-370  
Overview:  
This a professional services agreement for Carrie Washington to act as an  
Administrative Law Judge.  
A Resolution approving a professional services agreement with Laurie  
Samuels to act as an Administrative Law Judge (ALJ) for the Village of  
Oak Park for a One-Year Period and Authorizing its Execution  
RES 25-371  
Overview:  
This a professional services agreement for Laurie Samuels to act as an  
Administrative Law Judge.  
A Resolution Approving a Three-Year Professional Services Agreement  
with an Option to Renew the Agreement for up to Two Additional One  
Year Periods with Baxter & Woodman, Inc. for Professional Engineering  
Services for Permit Plan Review and Inspection Services in an Amount  
not to Exceed $240,000 in 2026 and Authorizing its Execution  
RES 25-372  
Overview:  
The Engineering Division is responsible for reviewing and inspecting permit  
work in the public right-of-way and utilizes consultant services for the majority of  
these permit services. Staff issued a request for proposal for these services  
and received two responses. Staff recommends awarding an agreement in a  
not to exceed amount of $240,000 for 2026 to Baxter & Woodman for these  
services based on their proposed staff, qualifications, and experience providing  
these services for other communities. The agreement is for a three-year term  
and allows for two additional one-year renewal periods.  
A Resolution Approving a First Amendment to the License Agreement  
between Crown Castle NG Central LLC and the Village of Oak Park  
Dated February 25, 2019 and Authorizing its Execution  
BO.  
RES 25-373  
Overview:  
In 2019 the Village entered into a license agreement with Crown Castle for the  
installation of small cell wireless equipment and their associated fiber optic and  
electrical facilities. The original agreement expired in 2025 and this amendment  
extends the agreement for an additional five years until 2029, as well as  
updating the terms of the agreement to be consistent with revised State Laws  
regulating small cellular equipment.  
A Resolution Approving a Professional Services Agreement with H. W.  
Lochner, Inc. for Professional Engineering Services for the Design of  
the Sidewalk Vault Abandonment Project at 116-136 North Oak Park  
Avenue in an Amount Not to Exceed $82,680, Authorizing its Execution,  
and Waiving the Request for Proposal Process  
BP.  
RES 25-374  
Overview:  
The Engineering Division requested a proposal from H. W. Lochner for the  
detailed structural design of a project to abandon the sidewalk vault at 116-136  
N. Oak Park Avenue. This work is needed since the basement space for this  
building (vault) is under the public sidewalk and the vault needs to be filled in  
order to replace the public sidewalk as part of the streetscape project since the  
sidewalk is the roof of the basement. The Village did not request proposals from  
multiple firms for this work as H. W. Lochner previously completed the  
structural inspection and conceptual designs of vault abandonment at this  
location and are best qualified to complete the design.  
A Resolution Approving a One (1) Year Professional Services Agreement  
and Software License and Support Agreement Between Passport Labs,  
Inc. and the Village of Oak Park in an amount not to exceed $250,000, and  
Authorizing Its Execution  
BQ.  
RES 25-375  
Overview:  
Staff seek approval of a Professional Services Agreement with Passport Labs,  
Inc. for continued operation of the Village’s unified citation, permitting, licensing,  
enforcement, mobile payment, and adjudication system for a one-year term.  
Resolution Approving and Authorizing the Annual Renewal of Pawnshop  
Business License  
BR.  
BS.  
RES 25-378  
Overview:  
Article 48 (“PawnBrokers”) of Chapter 8 (“Business Licensing”) requires the  
annual renewal of business licenses for pawnbrokers be given at the direction  
and approval of the Village President and Board of Trustees, upon authorization  
of the Police Chief.  
A Resolution Approving a Spoil & Debris Hauling Independent  
Contractor Agreement with G & M Trucking, Inc. in an Amount Not to  
Exceed $125,000.00 and Authorizing its Execution  
RES 25-379  
Overview:  
The Public Works Department, Water and Sewer and Streets Divisions,  
disposes of approximately 3,500 tons of excavated materials each year from  
water and sewer repair excavations. Disposal either goes to a local transfer  
station or is hauled away by a contractor to a landfill. Village staff recommend  
entering into an independent contractor agreement with G&M Trucking, Inc. to  
haul spoil and debris to a local transfer station in an amount not to exceed  
$125,000.00.  
A Resolution Approving a Purchase Price Agreement with G & M  
Trucking, Inc. for Stone and Sand Materials in an Amount not to Exceed  
$75,000.00 and Authorizing its Execution  
BT.  
BU.  
BV.  
RES 25-380  
Overview:  
The Public Works Department, Water and Sewer Division, is responsible for  
maintaining the water distribution and sewer collection systems throughout the  
Village. The department requests competitive bids for stone and sand materials  
annually per the Village’s purchasing policy. Village staff recommend entering  
into a purchase price agreement with G&M Trucking, Inc. for the purchase of  
stone and sand materials in fiscal year 2026.  
A Resolution Approving a Purchase Price Agreement with Core & Main  
LP for 2026 Water & Sewer Repair Parts and Materials in an Amount not  
to Exceed $65,000.00 and Authorizing its Execution  
RES 25-381  
Overview:  
The Water and Sewer Division of the Public Works Department is responsible  
for maintaining the water distribution and sewer collection systems throughout  
the Village. Annually, Public Works staff request competitive bids for water and  
sewer repair parts and materials. For 2026, staff recommend approving a  
purchase price agreement with Core & Main LP for water and sewer repair  
parts and materials in an amount not to exceed $65,000.00.  
A Resolution Approving a Purchase Price Agreement with Mid-American  
Water, Inc. for 2026 Water & Sewer Repair Parts and Materials in an  
Amount not to Exceed $55,000.00 and Authorizing its Execution  
RES 25-382  
Overview:  
The Public Works Department, Water and Sewer Division, is responsible for  
maintaining the water distribution and sewer collection systems throughout the  
Village. Annually, Public Works staff request competitive bids for water and  
sewer repair parts and materials. For 2026, staff recommend approving a  
purchase price agreement with Mid-American Water, Inc. for water and sewer  
repair parts and materials in an amount not to exceed $55,000.00.  
A Resolution Approving an Intergovernmental Agreement Between the  
Village of Oak Park and the Oak Park Public Library for a Line of Credit  
Not to Exceed $4.5 Million and Authorizing its Execution  
BW. RES 25-384  
Overview:  
This is an intergovernmental agreement between the Village of Oak Park and  
the Oak Park Public Library.  
A Resolution Approving a Retail Lease Agreement for a Construction  
Field Office at 104 North Oak Park Avenue for the Oak Park Avenue  
Streetscape Project in an Amount not to Exceed $28,500 and Authorizing  
its Execution  
BX.  
RES 25-385  
Overview:  
A construction field office is needed in order to have a space for the Village’s  
consultant to use when managing the upcoming Oak Park Avenue Streetscape  
project. For these types of large projects, providing a field office is typically done  
by the project’s contractor as a pay item. The Engineering Division found office  
space within the Hemingway District, which will be the most convenient and  
allow for hosting meetings with businesses during the project. By the  
Engineering Division finding and leasing this field office instead of using the  
construction contract pay item, the Village will be saving approximately $2,000  
per month, or approximately $38,000, over the 19-month term of the lease.  
XVII. Call to Board and Clerk  
XVIII. Adjourn