123 Madison Street

Oak Park, Illinois 60302

www.oak-park.us

Village of Oak Park

Meeting Agenda

President and Board of Trustees

Tuesday, November 11, 2025

7:00 PM

Village Hall

Regular Meeting at 7:00 p.m., Council Chambers Room 201

The President and Board of Trustees welcome you. Public comments may be made by

individuals at the beginning of the meeting, as well as when agenda items are discussed.

If you wish to provide public comment, complete the "Instructions to Address the Village

Board" form which is available at the back of the Chambers and present it to the Village

Clerk at the Board table. When recognized, approach the podium and state your name

first. If you wish to provide comment by virtual means, contact the Village Clerk's Office

prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to

publiccomment@oak-park.us. Your camera must remain on while speaking. Please

limit your remarks to three minutes.

Instructions for Non-Agenda Public Comment

Non-agenda public comment is a time set aside at the beginning of a meeting for

individuals to speak about an issue or concern that is not on that meeting's agenda. It is

not intended for a dialogue with the Board. Non-agenda public comment is limited to 30

minutes with a limit of three minutes per person. If non-agenda public comment exceed

30 minutes, public comment will resume after the items listed under the regular agenda

are complete. See instructions above on how to provide public comment.

Instructions for Agenda Public Comment

Comments are three minutes per person per agenda item with a maximum of three

agenda items on which an individual may speak. In addition, the Village Board permits a

maximum of five persons to speak on each side of any one topic which is scheduled for

or has been the subject of a public hearing by a designated hearing body. These items

are noted with (*). See instructions above on how to provide public comment.

I. Call to Order

II. Roll Call

III. Agenda Approval

IV. Minutes

A Motion to Approve Minutes from July 22, July 29 and August 5, 2025,

Regular Meetings of the Village Board

MOT 25-271

Overview:

This is a Motion to approve the official minutes of meetings of the Village Board.

V. Non-Agenda Public Comment

VI. Proclamation

A Motion to Approve a Proclamation Declaring the Month of November

as National Native American Heritage Month 2025

MOT 25-267

Overview:

This is a motion to approve Village President Vicki Scaman proclaiming the

Month of November as National Native American Heritage Month 2025.

A Motion to Approve a Proclamation Declaring November 17-21, 2025 as

International Education Week

MOT 25-273

Overview:

This is a motion to approve President Vicki Scaman proclaiming November 17-

21, 2025 as International Education Week.

VII. Village Manager Reports

Review of the Tentative Board Meeting Calendars for November and

December 2025

ID 25-638

Overview:

Calendars are presented to the Board for the purpose of highlighting Special

Meeting topics. These topics are based on adopted Village Board Goals and/or

previous Village Board direction.

VIII. Village Board Committees

This section is intended to be informational. If there are approved minutes from a recent

Committee meeting of the Village Board, the minutes will be posted in this section.

IX. Citizen Commission Vacancies

This is an ongoing list of current vacancies for the Citizens Involvement Commissions.

Residents are encouraged to apply through the Village Clerk’s Office.

ID 25-704

Board and Commission Vacancy Report for November 11, 2025

Overview:

This report lists the expected number of members, current number of members

seated and number of active vacancies for the Village’s 18 citizen boards and

commissions. There are currently 17 vacancies.

X. Citizen Commission Appointments, Reappointments and Chair Appointments

Names are forwarded from the Citizens Involvement Commission to the Village Clerk and

then forwarded to the Village President for recommendation. If any appointments are

ready prior to the meeting, the agenda will be revised to list the names.

XI. First Reading

First Reading and Approval of an Ordinance Amending Chapter 26

(“Water”), Article 2 (“Charges and Collections”), of the Oak Park Village

Code Regarding the Rates for Water and Sewer Services

ORD 25-197

Overview:

This Ordinance proposes a change to both the fixed water meter fee and the

volumetric rate charged for Water and Sewer services for 2026. Staff proposes

a 5% increase to the volumetric Water & Sewer rate in anticipation of a City of

Chicago wholesale water rate increase and a 100% increase to the fixed water

meter fee.

First Reading and Adoption of an Ordinance Amending Chapter 20

(“Public Health”), Article 7 (“Garbage, Weeds and Littering”) of the Oak

Park Village Code Regarding Rates for Garbage, Refuse, Yard Waste and

Recyclable Materials Collection Services

ORD 25-202

Overview:

This Ordinance proposes the fees charged for refuse, recycling and yard-waste

collection and disposal in Fiscal Year 2026. These services are provided by

Lakeshore Recycling Services (LRS) to owners of single-family residential

property containing one to five units. These new rates reflect the charges for

collection per the contract with LRS and for disposal at the West Cook County

Solid Waste Agency’s Regional Disposal Project (RDP).

XII. Consent Agenda

A Resolution Approving a Task Order with TranSystems Corporation

d/b/a GFT Infrastructure, Inc. for the Phase Two Design of the Ridgeland

Avenue Resurfacing Project, in an Amount not to Exceed $307,369 and

Authorizing its Execution

RES 25-272

Overview:

The Engineering Division requested a proposal from TranSystems Corporation

to do the Phase Two (final) design for the 2027 Ridgeland Avenue Resurfacing

Project. The future resurfacing project includes street resurfacing on Ridgeland

from Augusta to North Avenue, traffic signal replacement at the Division

intersection, and safety improvements at multiple intersections. The future

construction project is using federal funds and therefore the design must go

through the formal phase one and two design process and IDOT approval.

A Resolution approving an amendment to the professional services

agreement between the Village of Oak Park and Elevate Energy for the

program design for an energy one stop shop to change the not to

exceed amount from $125,565 to $300,000 and authorizing its execution

RES 25-279

Overview:

This item is a resolution approving an amendment to the professional services

agreement with Elevate Energy for the program design for an Energy One Stop

Shop changing the not to exceed amount from $125,565 to $300,000 and

authorizing its execution.

A Resolution Approving the Engagement of a Law Firm to Serve as the

Municipal Traffic Prosecutor on Behalf of the Village of Oak Park

RES 25-281

Overview:

Since 2012, it has been standard protocol for the Village Manager to bring

engagements for contractual legal services to the Village Board for

authorization from time to time.

A Resolution Approving an Amendment to the Parkway Construction

Permit Agreement between the Village of Oak Park and the Park District

of Oak Park and Authorizing its Execution

RES 25-282

Overview:

In 2012 the Park District of Oak Park (PDOP) constructed a project in the public

right-of-way adjacent to their Cheney Mansion property including resetting slate

sidewalks and installing a new entry way and signage in the parkway. At the

time the Village entered into an agreement with the PDOP to allow for this

project and per the agreement made the PDOP responsible for the slate

sidewalk, concrete entryway, and signage. The PDOP has replaced the slate

sidewalk with concrete sidewalk as part of the Village’s sidewalk project and

this amendment revises the original agreement to no longer require the PDOP

to be responsible for the public sidewalk at this location.

A Resolution Approving a Professional Services Agreement with Brown

& Brown Insurance Services, Inc. for Employee Benefits and Insurance

Services for a Three-Year Period in an Amount Not to Exceed $37,800 in

the First Year, $41,600 in the Second Year, and $43,600 in the Third Year

and Authorizing its Execution

RES 25-284

Overview:

Brown & Brown Insurance Services, Inc. has been selected to provide

insurance brokerage services for a three-year term, commencing January 1,

2026, with the option to renew for two (2) additional one-year terms through

December 31, 2030. In 2022, Brown & Brown acquired Vista National Insurance

Group, whom the Village had contracted with for health insurance brokerage

services since 2015.

A Resolution Approving a Contract with A Lamp Concrete Contractors,

Inc. for Project 25-20, Oak Park Avenue Streetscape Improvements in an

Amount Not to Exceed Amount $18,464,984 and Authorizing its Execution

RES 25-301

Overview:

The Village received three bids on November 3rd for the Oak Park Avenue

Streetscape Project. The low responsible bid was from A Lamp Concrete

Contractors in an amount of $18,464,984. The project includes water, sewer,

lighting, signal, and pavement replacements on Oak Park Avenue and portions

of North and South Boulevards and is anticipated to start in early 2026 and be

completed by Thanksgiving of next year.

A Resolution Authorizing the Submission of Federal Surface

Transportation Program Grant Applications for the East Avenue and

Lombard Avenue Resurfacing Projects

RES 25-303

Overview:

The North Central Council of Mayors recently released a call for projects for

applying for Federal Surface Transportation Program (STP) funds for federal

fiscal years 2030 and 2031. STP funds can only be used on roads within the

Federal Highway system which are classified as collectors or higher. Of the

upcoming planned projects, the resurfacing of portions of Lombard Avenue

between Roosevelt and Madison and the resurfacing of East Avenue from

Roosevelt Road to Lake Street best fit the requirements associated with these

STP funds for the grant applications.

A Resolution Authorizing the Submission of Two Annual Public Health

Emergency Preparedness Grants with an Anticipated Total Funding

Amount of $117,067.93 and Approval of Subsequent Agreements and

Authorizing their Execution

RES 25-308

Overview:

The Oak Park Public Health Department seeks approval for two grant funding

applications aimed at Public Health Emergency Preparedness. The Health

Department has received this funding each year from the Illinois Department of

Public Health since 2002.

A Motion to Concur with the Transportation Commission’s

Recommendations for Traffic Calming at Clinton Avenue and Lexington

Street and Direct Staff to Prepare the Necessary Ordinance to Upgrade

the Intersection to an All-Way Stop

MOT 25-256

Overview:

At the September 8th Transportation Commission (TC) meeting, the TC

reviewed a traffic calming petition at the Clinton Avenue and Lexington Street

intersection. The TC voted to concur with the staff recommendations to install

the recommended traffic calming items including paint and post curb

extensions and high-visibility crosswalk markings and additional voted to

upgrade the intersection to all-way stop controlled.

A Motion to Approve the Bills in the Amount of $13,155,769.43 from

September 28, 2025, through November 1, 2025

MOT 25-257

Overview:

This is a motion to approve payment of the bills in the amount of

$13,155,769.43 from September 28, 2025, through November 1, 2025. The

October 2025 payroll summary report is also attached.

A Motion to Approve the September 2025 Monthly Treasurer’s Report

MOT 25-269

Overview:

This is a motion to approve the September 2025 Monthly Treasurer’s Report.

The report is presented pursuant to 65 ILCS 5/3.1-35-45, summarizing the

Village’s cash and investment balances.

ORD 25-203

An Ordinance Amending the Fiscal Year 2025 Annual Budget

Overview:

An Ordinance is hereby presented to modify selected appropriations in the

FY25 Adopted Budget. Staff evaluates both revenues and expenditures on a

continual basis. However, in most cases, only expenditure overages to a budget

require an amendment.

XIII. Regular Agenda

An Ordinance Amending Chapter 12 (“Housing”), Article 2 (“Residential

Rental License”) And Article 6 (“Residential Tenant And Landlord

Ordinance”), Section 4 (“Rental Agreements”) And Section 11 (“Security

Deposits”) And Amending Chapter 13 (“Human Rights”), Article 5

(“Unlawful Management Practices”), Section 1 (“Unlawful Management

Practices; Regulations”) as reviewed by the Village Board at its June 17,

2025 study session

ORD 25-154

Overview:

To further implement recommendations from the 2024 HOPE Fair Housing

Study, staff developed the attached ordinance that amends the Village’s existing

requirements for rental licensing by requiring a local property manager or agent,

changing the manner in which the annual property owner management

seminars are conducted, adding a section for the suspension and revocation of

a rental license, and adding a section for the responsibilities of the property

owners.

An Ordinance Authorizing and Directing the Acquisition through

Condemnation of the Property Commonly Known as and Located at 3-31

Madison Street and 509 S. Humphrey Avenue, also known as 11 Madison

Street

ORD 25-207

Overview:

This is an ordinance authorizing and directing the acquisition through

condemnation of property commonly known as and located at 3-31 Madison

Street and 509 S. Humphrey Avenue, also known as 11 Madison Street.

A Motion to Receive the Citizen Police Oversight Committee’s

Semi-Annual Report

MOT 25-274

Overview:

Pursuant to Chapter 2 (“Administration”), Article 30 (“Citizens Police Oversight

Committee”), Section 2-30-2 (“Duties”) of the Oak Park Village Code, the

Citizens Police Oversight Committee (CPOC) shall provide written reports to

the Village Board or such standing or ad hoc committee of the Village Board as

the Village Board may designate, on a semiannual basis, concerning the

Committee’s activities and any information and analysis of such information

which the committee may have compiled as a result of its activities during the

preceding six months.

A Motion by Trustee Taglia and Seconded by Trustee Wesley for a Study

Session to review E-Bike and Scooter Regulations in the Village

MOT 25-277

Overview:

This is a motion by Trustee Taglia and seconded by Trustee Wesley for a study

session to review e-bike and scooter regulations in the Village.

A Motion by Trustee Enyia and Seconded by Trustee Leving Jacobson to

direct CPOC to review the Halloween Incident and report to the Board

MOT 25-276

Overview:

This is a motion by Trustee Enyia and seconded by Trustee Leving Jacobson to

direct the Citizens Police Oversight Committee (CPOC) to review the

Halloween incident and report to the Board.

Truth in Taxation Public Hearing for the Proposed Tax Year 2025

Property Tax Levy

ID 25-691

Overview:

This is the Village’s annual public hearing for the estimated 2025 Property Tax

Levy.